Middlebury

Faculty Councils and Committees

Faculty Councils and Committees

There are five general councils and committees of the faculty:

(1) The Council on Reviews (COR) consisting of the Promotions Committee and the Reappointments Committee

(2) The Educational Affairs Committee (EAC)

(3) The Faculty Council, encompassing the Committee on Conference with the Trustees and the Committee on Finance and Planning

(4) The Appeals Council

(5) The Physical Education and Athletics Committee on Reappointment

These bodies advise the administration and faculty on policy and act for the faculty in specified areas.

Any council may establish standing or ad hoc committees, in addition to those designated below, which may include persons who are not members of the parent body. All such committees will report to the faculty through the parent group. Any positions on such committees are filled through appointment by the Committee on Committees. The president is a member, ex officio, of all councils and committees.

No member of the faculty may serve simultaneously on more than one of the following committees: the Council on Reviews, the Educational Affairs Committee, the Faculty Council, and the Appeals Council. Faculty members who will be on leave during the year in which a term is scheduled to begin are ineligible for election.

After serving the equivalent of a full term (three years) on the Teaching Resources Committee and/or Educational Affairs Committee, or Faculty Council, faculty members may annually choose to have their names removed from the ballots for all elected committees for two years. Time spent on leave does not count towards this grace period. Members of the faculty will not be obligated to serve for more than a total of nine years (3 full terms) on any combination of these committees.

After three years of service on either the Promotions Committee or the Reappointments Committee, or the former Committee on Reappointment, professors may annually choose to have their names removed from the ballots for all elected committees for three years. Time spent on leave does not count towards this grace period.

After serving a total of six years (two full terms) on either the Promotions Committee or the Reappointments Committee, or the former Committee on Reappointment, professors may annually choose to have their names removed from the ballots for these committees for the rest of their employment at Middlebury College. A faculty member elected to a two- or three-year term on the Promotions Committee or the Reappointments Committee, who will satisfy the six-year lifetime service limit on those committees before the expiration of the elected term, may step down from the Promotions Committee or the Reappointments Committee at the end of the academic year in which the six-year limit is reached.  Faculty who wish to exercise this option must notify the Office of the Vice President for Academic Affairs and Dean of the Faculty by no later than November 1 in the year at the end of which he or she will step down. 

A faculty member may request to be exempted from the ballots for elected committees and from selection for standing appointed committees, on an annual basis, for a period of time not to exceed four years in a career. Normally no more than two of these four years may be consecutive.

To be exempt from committee service during the following year, faculty members must normally notify the Office of the Vice President for Academic Affairs and Dean of the Faculty by November 1.

Faculty members elected to two- or three-year committee terms must normally wait until the completion of the term to which they were elected before being able to avail themselves of this exemption. Such faculty members may, however, request to have their names removed from the ballots for elected committees that take precedence, in terms of the order of election, over the committee on which they are currently serving. If the request is made before the final year of a two- or three-year elected term of service, it will not count toward the total number of years for which one may request exemption from committee service.

If more than 12 percent of the full-time faculty request exemptions for a given year, then the requests will be honored on the basis of seniority, as determined by date of first appointment to the faculty.

Elections for all elected faculty councils and committees will take place online. The vice president for Academic Affairs / dean of the faculty (VPAA/DOF) will determine those members of the faculty, including faculty on leave, who are eligible to vote in the elections.

The online polls for each election will remain open for a minimum of two working days, defined as days on which classes are scheduled, weekdays during the period between Winter Term and the spring semester, or weekdays during the examination period.

The order of committee elections is as follows: Promotions Committee, Reappointments Committee, Educational Affairs Committee, Faculty Council, Appeals Council. The schedule for elections in each academic year shall be determined by the VPAA/DOF in consultation with the Faculty Council. The elections for the Council on Reviews and the Educational Affairs Committee shall be scheduled whenever possible to be completed before the beginning of the spring semester.

1.A. The Promotions Committee of the Council on Reviews

 a. Function

The Promotions Committee advises the president on each case in which a faculty member is under review for promotion to tenure or to full professor, or is facing dismissal.

The vice president for Academic Affairs / dean of the faculty (VPAA/DOF) sits with the Promotions Committee. It is expected that during the course of a review for tenure, the president will become familiar with the scholarship and teaching record of the candidate. All decisions and recommendations by both the committee and the president will be made and justified in accordance with the provisions and procedures specified in the Rules of Appointment and Tenure in the Faculty Handbook section of this handbook.

The committee as part of the Council on Reviews will hold an annual open meeting to explain its procedures and to respond to questions and concerns from the faculty.

b. Election

i. The committee will consist of three tenured full professors from the full-time teaching faculty elected by the faculty. No more than two members of the committee may be from one division and no more than one from a department. Each year a member of the faculty will be elected to a three-year term.

ii. No faculty member may serve concurrently as a dean or other administrative officer and a member of the Promotions Committee.

iii. A faculty member elected to a two- or three-year term on the Promotions Committee who is on leave before the expiration of the elected term must serve the remaining years of the elected term after returning from leave. 

iv. Promotions Committee members will be given reduced teaching loads, as determined by the VPAA/DOF.

v. All balloting for the Promotions Committee will be conducted online and coordinated by the Office of the Vice President for Academic Affairs and Dean of the Faculty.

vi. The preliminary ballot will list all tenured full professors, with the exception of current members of the Council on Reviews, those who will be on leave, and those made ineligible or whose obligation is waived because of stipulations set forth above. On the preliminary ballot, faculty members may vote for up to five candidates.

Following the preliminary ballot, a second ballot will be distributed, listing the five candidates who received the greatest number of votes on the preliminary ballot. Faculty members may vote for up to two candidates on this ballot. After the second round of voting, a final ballot will be distributed, listing the two candidates who received the greatest number of votes on the second ballot. Faculty members may vote for one candidate on this ballot. The candidate with the greatest number of votes will be declared elected.

For any second or third vacancy on the Promotions Committee, the election procedure as described above will be repeated, using the same preliminary ballot. The second ballot in each case will list the names of five candidates who remain eligible for election to the Promotions Committee. If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.

In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the five highest vote totals will be included on the second ballot.  On the second ballot of any election, in the event of a tie among three or more candidates for first place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The names of the two candidates who received the greatest number of votes on the runoff ballot will appear on the final ballot.  On the second ballot of any election, in the event of a tie among two or more candidates for second place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The name of the candidate who received the greatest number of votes on the runoff ballot will appear on the final ballot, along with the name of the candidate who received the greatest number of votes on the second ballot.

1.B. The Reappointments Committee of the Council on Reviews (COR)

 a. Function

The Reappointments Committee advises the president in all reappointment decisions. This committee also conducts ten-year reviews. The VPAA/DOF sits with the Reappointments Committee. All decisions and recommendations by both the committee and the president shall be made and justified in accordance with the provisions and procedures specified in the Rules of Appointment and Tenure in the Faculty Handbook chapter of this handbook.

The committee as part of the Council on Reviews will hold an annual open meeting to explain its procedures and to respond to questions and concerns from the faculty.

b. Election

i. The committee will consist of three tenured full professors from the full-time teaching faculty elected by the faculty. No more than two members of the committee may be from one division and no more than one from a department. Each year a member of the faculty will be elected to a three-year term.

ii. No faculty member may serve concurrently as a dean or other administrative officer and a member of the Reappointments Committee.

iii. A faculty member elected to a two- or three-year term on the Reappointments Committee who is on leave before the expiration of the elected term must serve the remaining years of the elected term after returning from leave. 

iv. Reappointments Committee members will be given reduced teaching loads, as determined by the VPAA/DOF.

v. All balloting for the Reappointments Committee will be conducted on-line and coordinated by the Office of the Vice President for Academic Affairs and Dean of the Faculty.

vi. The preliminary ballot will list all tenured full professors, with the exception of current members of the Council on Reviews, those who will be on leave, and those made ineligible or whose obligation is waived because of stipulations set forth above. On the preliminary ballot, faculty members may vote for up to five candidates.

Following the preliminary ballot, a second ballot will be distributed, listing the five candidates who received the greatest number of votes on the preliminary ballot. Faculty members may vote for up to two candidates on this ballot.  After the second round of voting, a final ballot will be distributed, listing the two candidates who received the greatest number of votes on the second ballot.  Faculty members may vote for one candidate on this ballot. The candidate with the greatest number of votes will be declared elected.

For any second or third vacancy on the Reappointments Committee, the election procedure as described above will be repeated, using the same preliminary ballot.  The second ballot in each case will list the names of five candidates who remain eligible for election to the Reappointments Committee.  If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.

In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the five highest vote totals will be included on the second ballot.  On the second ballot of any election, in the event of a tie among three or more candidates for first place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The names of the two candidates who received the greatest number of votes on the runoff ballot will appear on the final ballot.  On the second ballot of any election, in the event of a tie among two or more candidates for second place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The name of the candidate who received the greatest number of votes on the runoff ballot will appear on the final ballot, along with the name of the candidate who received the greatest number of votes on the second ballot.

 2. Educational Affairs Committee (EAC)

a. Function

The Educational Affairs Committee has two functions of equal importance: (1) to oversee the general direction of the College curriculum and (2) to make recommendations on staffing and the allocation of teaching resources. The Educational Affairs Committee considers proposals for new majors, standalone minors*, and programs, changes in degree requirements and the College academic calendar, and other matters of general educational policy, and refers the proposals it approves to the full faculty for further action.  The committee considers proposals for new and restored positions on the faculty and for replacement staffing for faculty on leave, and recommends the proposals it approves to the president or the president's designate. The committee's purpose is to provide guidance and direction to the manner in which resources are allocated to carry out Middlebury's educational mission as a liberal arts college.

*A standalone minor is defined as any minor for which there is no corresponding major.
 

b. Composition

The Educational Affairs Committee will be composed of seven members: five elected, full-time, tenured members of the faculty; and two academic administrators appointed by the president, one of whom will chair the committee. When voting is necessary, only the elected faculty members shall vote, except in the case of a tie, when the chair will cast a deciding vote. Faculty members elected to the EAC normally will not, during their term of office, serve on any other committee or serve as chair of a department or division. In carrying out its functions, the Educational Affairs Committee will create, as it deems necessary, ad hoc committees to obtain information and recommendations about particular issues. The composition of such ad hoc committees will be at the discretion of the Educational Affairs Committee, except that ad hoc committees on matters of general educational policy or academic regulations will always include at least one student member.

The Student Government Association will be responsible for the appointment of four student representatives to serve as members of a Student Educational Affairs Committee (SEAC). The Student EAC will invite one faculty member of the EAC to serve in an advisory capacity. The EAC will meet with the SEAC at least once a month to discuss matters of general educational policy. The EAC will consult with the SEAC prior to presenting proposals that require approval of the full faculty, such as proposals for new majors, standalone minors, and programs, changes in degree requirements and the College academic calendar, and other matters of general educational policy. The SEAC may initiate proposals for consideration by the EAC. The members of the SEAC are permitted to attend monthly faculty meetings, with the right to speak during consideration of curricular measures presented by the Educational Affairs Committee.

c. Election

i. The five elected members of the Educational Affairs Committee will be elected at large by all voting members of the faculty. No more than two members of the committee may be from one division, and no more than one from a department. The elected members will serve three-year terms. EAC members are offered the option of a course release if they are also serving as department chair, or at the discretion of the VPAA/DOF.

ii. All balloting for the EAC will be conducted on-line and coordinated by the Office of the Vice President for Academic Affairs and Dean of the Faculty.

iii. The preliminary ballot will list all tenured members of the full-time teaching faculty, with the exception of the members of the Council on Reviews and those who will be on leave during the following year. On the preliminary ballot, faculty members may vote for up to five candidates.

Following the preliminary ballot, a second ballot will be distributed listing the five candidates who received the greatest number of votes on the preliminary ballot.  Faculty members may vote for up to two candidates on this ballot.  After the second round of voting, a final ballot will be distributed listing the two candidates who received the greatest number of votes on the second ballot.  Faculty members may vote for one candidate on this ballot.  The candidate with the greatest number of votes will be declared elected.

For any second or third vacancy on the EAC, the election procedure as described above will be repeated, using the same preliminary ballot.  The second ballot in each case will list the names of five candidates who remain eligible for election to the EAC.  If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.

For any fourth or fifth vacancy on the EAC, a new preliminary ballot will be issued, and the election procedures as described above will be followed.

In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the five highest vote totals will be included on the second ballot.  On the second ballot of any election, in the event of a tie among three or more candidates for first place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The names of the two candidates who received the greatest number of votes on the runoff ballot will appear on the final ballot.  On the second ballot of any election, in the event of a tie among two or more candidates for second place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The name of the candidate who received the greatest number of votes on the runoff ballot will appear on the final ballot, along with the name of the candidate who received the greatest number of votes on the second ballot.

d. Procedures

i. Educational Policy

(a) All proposals affecting general educational policy will be recommended to the faculty through the Educational Affairs Committee.

(b) The Educational Affairs Committee will make recommendations regarding general educational policy at one faculty meeting, and such recommendations will be discussed in divisions prior to the next faculty meeting.

(c) Such matters may not be initiated at the May meeting of the faculty.

ii. Programs and Majors

(a) The Educational Affairs Committee will recommend for approval by a vote of the faculty any new program, standalone minor, or major or the elimination of any existing program, standalone minor, or major.

(b) Proposals for new programs, standalone minors, and majors to be introduced in the following year's catalog should be submitted, with divisional approval, to the EAC no later than November 15. All proposals for new programs and majors recommended by the EAC will be presented to the full faculty for a vote.

iii. Academic Regulations

(a) Proposals for changes in academic regulations included in the catalog and the College Handbook will be referred to the Educational Affairs Committee.

(b) The Educational Affairs Committee may either consider these proposals itself, refer them to an ad hoc committee, or refer them to the Curriculum Committee.  Recommendations regarding changes in academic regulations may be brought directly to the faculty for a vote by an ad hoc committee or by the Curriculum Committee.

e. Standing Committees

The various standing committees will keep the Educational Affairs Committee informed of their activities through minutes of all their meetings. In a given year the EAC may also decide to concentrate its attention on the issues arising before a particular standing committee: at the EAC's request, one of its members may be named to sit on such a committee and to serve as a liaison between the two groups. The standing committees include:

i. Curriculum Committee

(a) Composition: the dean of curriculum, who is chair, four faculty members from different divisions, and two student members, elected by the Student Government Association.

(b) Function: To approve or reject requests for additions, deletions, or alterations of courses that have been recommended by the appropriate divisions and/or departments; to act upon proposed changes in requirements for existing programs, majors, and minors; to exercise general oversight of the distribution requirement and the cultures and civilizations requirement; to exercise general oversight of the first-year seminar program; to undertake responsibility for the administration of an effective and well-balanced winter term program; to approve, in consultation with the dean of the College or designee, proposals from students for Independent Scholar status. The divisions may propose to the Curriculum Committee that certain courses be given divisional designations rather than departmental letters. Such proposals require prior consent of the instructor's department and the division in which the course is to be offered.

(c) Procedure:

(1) Proposals for the addition of courses to the curriculum must be presented to the Curriculum Committee for approval. Proposed courses for the fall term should be submitted to the Curriculum Committee by the deadline listed in the Chairs' Calendar.

(2) Proposals for changes in requirements for existing programs, majors, and minors should be submitted to the Curriculum Committee.

(3) Disposition of proposals in categories (1) and (2) may take one of the following forms:

Changes approved unanimously by the committee become a part of the curriculum except those involving financial commitments or teaching staff.

All proposals other than those passed unanimously may, at the discretion of any member of the Curriculum Committee, be brought by the committee to the Educational Affairs Committee for action; if approved, they become part of the curriculum except those involving financial commitments or teaching staff.

The Curriculum Committee will consult the Educational Affairs Committee before acting on proposals which involve questions of financial commitments or teaching staff.

All approved changes will be reported to the faculty.

ii. Administration Committee

This committee is responsible for reviewing petitions from students, and from faculty members on behalf of students as policy dictates, for exceptions to certain academic policies. Policies overseen by the Administration Committee include the following:

  • course additions and drops after the deadline;
  • Special Student status petitions;
  • requests for reduced course load for personal or medical reasons;
  • readmission after academic failure or conduct-related suspension;
  • reinstatement;
  • retaking of courses;
  • waivers of first-year Winter Term or senior year in residence requirements;
  • acceptance of AP credits after the deadline;
  • acceleration of graduation date;
  • and grade change requests.

Procedures for submitting a petition may be found on the Administration Committee Web site.

The Administration Committee is composed of two co-chairs, generally a dean from the Dean of Students Office and a returning faculty member; three faculty members from across the academic divisions; and the registrar and associate registrar. Only the members of the faculty and dean serve as voting members.

The Committee works with petitioners to identify and gather all information required to allow them to assess the petition thoroughly and thoughtfully. When evaluating petitions, Committee members consider the goals of the salient policies; the responsibilities of students and of the institution; the principles of fairness to the petitioner and fairness to all other affected parties; and the individual circumstances of the petitioner. Underlying these considerations is the expectation that students are enrolled at Middlebury to pursue their academic degree; that they must adhere responsibly to the policies that support this goal; and that they must address any factors that interfere with this goal, and seek help from the institution if they are unable to do so independently, in a timely fashion.

Petitions may be approved, tabled, or denied. Petitions are tabled when the Committee identifies additional information needed for the evaluation; upon its receipt, the Committee resumes consideration. In cases of denial, petitioners who wish to provide relevant new or clarifying information may resubmit their petition to the Administration Committee for reconsideration.

iii. Athletic Policy Committee

The committee has the responsibility to formulate and recommend to the faculty policy concerning intercollegiate athletics for Middlebury College undergraduates, in accordance with the rules of the National Collegiate Athletic Association, the Eastern College Athletic Conference, and the New England Small College Athletic Conference, in which Middlebury maintains membership. The committee acts as an executive committee. Its decisions are subject to review at the following faculty meeting through approval of the minutes of its meeting. As an executive committee, the committee has the following responsibilities: (a) approving all athletic schedules within the limits established by the faculty; (b) approving the number of classes missed for a particular event; (c) making exceptions to established faculty athletic policy; and (d) obtaining financial authorization from the administration prior to taking executive action or recommending action by the faculty. One of the faculty members of the committee will serve as the College's NCAA faculty representative.  The chair of the Athletic Policy Committee, who will be a tenured member of the faculty, will also serve as a member of the Physical Education and Athletics Committee on Reappointment (PEACOR).

iv. Preprofessional Committees

To prepare committee recommendations; to assist students in their applications to medical, dental, engineering, and other professional schools.

v. Education Studies Committee

To work with the director of Education Studies in an advisory capacity. The committee consists of the director of Education Studies and two faculty members.

vi. Information Services Committee

The committee is charged with reviewing and recommending priorities and policies about the acquisition, deployment, use, and support of library, media, and computing resources.

vii. Off-Campus Study

To review, appraise, and approve or disapprove all student applications for a leave of absence to study off campus. The committee will be composed of two members of the faculty, one of whom is from the foreign language division, the director of off-campus study, and two senior students who have participated in off-campus programs.

viii. Center for Careers and Internships Advisory Committee

To work with the director of the Center for Careers and Internships in an advisory capacity. The committee consists of the director, two faculty members, and students.

ix. Honorary Degree Committee

Two faculty members will be appointed to serve on the trustee committee that recommends to the president candidates for honorary degrees and Commencement speakers.

3. The Faculty Council; The Committee on Conference with the Trustees; and The Committee on Finance and Planning

a. Function

The council will advise the president and serve as a channel of communication between the faculty and the president. At least three of its members will serve as a Committee on Conference with the Trustees.  At least three of its members will also serve as a Committee on Finance and Planning. The council will:

i. Meet with the president or the vice president for Academic Affairs / dean of the faculty (VPAA/DOF) at least once a month. It may, through its secretary, request meetings with the president at other times;

ii. Advise the president concerning allocations of space;

iii. Advise the president on academic administrative appointments;

iv. Consider items referred to it by the faculty and report to the faculty its recommendations;

v. Keep permanent records of all council proceedings. It will upon request of any member take a formal vote on any matter;

vi. Report to the faculty its deliberations at the earliest faculty meeting and subsequent to each council meeting;

vii. Act, with the advice of the VPAA/DOF, as a Committee on Committees. The Committee on Committees will appoint the faculty members to all regular standing committees and subcommittees. The council will determine terms of appointment to councils and committees and announce these to the faculty. It may recommend to the faculty the reconstruction or the abolition of committees. In this function, the council's actions are subject to ratification of the faculty;

viii. Act, through its members, as described above, as a Committee on Conference with the Trustees. This subcommittee will meet at least twice a year (more often if asked to do so by the council) with the Trustee Committee on Conference to discuss matters of mutual concern. The secretary of the council will also serve as chair of the Committee on Conference with the Trustees; and

ix. Act, through its members, as described above, as a Committee on Finance and Planning. This subcommittee will:

(a) Advise the president on faculty salaries, benefits, general financial planning, and long-range priorities;

(b) Meet with the president, the VPAA/DOF, the Educational Affairs Committee, and other members of the administration each spring to discuss faculty salaries, benefits, general financial planning, and long-range priorities;

(c) Organize informational meetings and discussion sessions for the faculty, held at least once a year to consider faculty salaries, benefits, general financial planning, and long-range priorities;

(d) Within two months of each meeting, follow up with recommendations to the administration;

(e) If called upon to do so by the Faculty Committee on Conference, join that committee in meeting with the Trustees' Conference Committee;

(f) Report to the faculty as appropriate, but at least twice each year. Provide the faculty with information about faculty salaries, benefits, general financial planning, and long-range priorities, and seek faculty input on these matters;

(g) Meet at least once a year with the Staff Council.

b. Composition

i. The council will consist of four tenured faculty members, two pre-tenure (i.e., nontenured regular appointment) faculty members, and one special appointment faculty member. Tenured and pre-tenure faculty must have completed two years of full-time faculty status at Middlebury before his or her elected term begins. Special appointment faculty members are eligible for election if and only if they have contracts extending for at least one year beyond the date of election, and have been a faculty member at the College for at least seven years.  Full-time members of the department of physical education are eligible for election to Faculty Council in the pre-tenure category.  A member of the Faculty Council may not serve on the Council on Reviews, the Educational Affairs Committee, or the Appeals Council.

ii. The council will choose a Committee on Conference with the Trustees and a Committee on Finance and Planning from its members. It will elect as secretary one of its tenured members, who also will serve as the chair of the Faculty Conference Committee component. It also will elect a chair of the Committee on Finance and Planning. The secretary of the council, in consultation with the VPAA/DOF and the council, will prepare an agenda for each monthly meeting. The secretary of the council may call additional meetings of the council for the purpose of preparing an agenda.

iii. Term of Election:  Normally, members of the faculty will serve for three-year terms. A pre-tenure Faculty Council member who receives tenure during his or her term will complete the term as a tenured member, and the resulting vacancy in the pre-tenure ranks will be filled by election, as specified below.  Changes in the faculty status of special appointment members (e.g., to pre-tenure or tenured status) will be treated in parallel fashion.  If changes in faculty status are such that the Faculty Council is no longer composed of four tenured members, two pre-tenure members, and one special appointment member, then the VPAA/DOF, in consultation with the Faculty Council, will decide which of its members will be excused from Faculty Council prior to the conclusion of his or her term.

c. Election

All balloting for Faculty Council will be conducted on-line and coordinated by the Office of the Vice President for Academic Affairs and Dean of the Faculty. For elections for Faculty Council, a preliminary ballot will include separate lists of all eligible members of the faculty in those membership categories (pre-tenure, tenured, and special appointment) for which positions are to be filled. Faculty members who will be on leave during the year in which a term is scheduled to begin are ineligible for election.  On the preliminary ballot, faculty members may vote for up to five tenured candidates, up to five pre-tenure candidates, and up to five special appointment candidates.  Following the preliminary ballot, a second ballot will be distributed, listing separately the names of the five tenured candidates, the five pre-tenure candidates, and the five special appointment candidates who received the greatest number of votes on the preliminary ballot.  Faculty members may vote for up to two candidates in each category.  After the second round of voting, a final ballot will be distributed, separately listing the two candidates in each category who received the greatest number of votes on the second ballot.  Faculty members may vote for one candidate in each category.  The candidate with the greatest number of votes will be declared elected.

For any second, third or fourth tenured vacancy and/or any second pre-tenure vacancy on the Faculty Council, the election procedure as described above will be repeated, using the same preliminary ballot and separate lists of tenured and pre-tenure faculty.  The second ballot in each case will list the names of five candidates who remain eligible for election to the Faculty Council. If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.

In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the five highest vote totals will be included on the second ballot.  On the second ballot of any election, in the event of a tie among three or more candidates for first place, a run-off ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the run-off ballot.  The names of the two candidates who received the greatest number of votes on the run-off ballot will appear on the final ballot.  On the second ballot of any election, in the event of a tie among two or more candidates for second place, a run-off ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the run-off ballot.  The name of the candidate who received the greatest number of votes on the run-off ballot will appear on the final ballot, along with the name of the candidate who received the greatest number of votes on the second ballot.

4. The Appeals Council and Appeal Committees

 a. Function

The Appeals Council will form an Appeal Committee to hear the case of any faculty member who believes that his or her non-reappointment is based on grounds involving procedural errors that may have influenced the Promotions Committee or the Reappointments Committee and/or the president, or violations of academic freedom, as outlined in the Rules of Appointment and Tenure, Appeal Procedures, in the Faculty Handbook section of this handbook.

b. Election of Appeals Council

The faculty will elect five tenured faculty to serve as an Appeals Council. The Appeals Council will select a secretary. All tenured members of the faculty, except the members of the Council on Reviews, the Educational Affairs Committee, and the Faculty Council, and administrative officers, are eligible for election to the Appeals Council. No two members of the Appeals Council may be from the same department.

All balloting for the Appeals Council will be conducted on-line and coordinated by the Office of the Vice President for Academic Affairs and Dean of the Faculty. Each year members of the faculty will be elected to three-year terms to fill vacant positions on the Appeals Council. A preliminary qualifying ballot will list all tenured members of the faculty, except the members of the Council on Reviews, the Educational Affairs Committee, and the Faculty Council, and administrative officers. Faculty members who will be on leave during the year in which a term is scheduled to begin are ineligible for election. On the preliminary ballot, faculty members may vote for as many candidates as they like.

The candidate who receives the greatest number of votes on the preliminary ballot will be declared elected, provided that he or she obtains the support of 50% or more of the voters who cast ballots.  For any further vacancy, the eligible candidate who receives the next greatest number of votes on the preliminary ballot will be declared elected, provided that he or she obtains the support of 50% or more of the voters who cast ballots.  If the vacancies are of different lengths, the longest vacancy will be filled by the candidate who receives the greatest number of votes, and shorter vacancies by eligible candidates who receive the next greatest number of votes.

For any vacancy, if no eligible candidate obtains support from 50% or more of the voters who participated in the preliminary ballot, a second ballot will be distributed listing the two eligible candidates who received the greatest number of votes on the preliminary ballot.  Faculty members may vote for one candidate on this ballot.  The candidate with the greatest number of votes will be declared elected.

In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the two highest vote totals will be included on the second ballot.  If no candidate on the second ballot receives more than 50% of the votes cast, the names of the two candidates who received the greatest number of votes will appear on a final ballot.

c. Formation of an Appeal Committee

When an appeal is to be heard, the Appeals Council will form an Appeal Committee, choosing its chair and two other members by rotation from the Appeals Council. In no case will a member of an Appeal Committee be a member of the appellant's department. In the event of an appeal resulting from a negative PEACOR review, an additional member will be selected at random from the pool of eligible senior associates in athletics to serve on the Appeal Committee alongside two regular members of the Appeals Council. The selected senior associate in athletics should have no shared coaching responsibilities with the appellant. The Appeals Council will hear and act upon any request (whether by a panel member or by the appellant) that any member be disqualified from serving on an Appeal Committee; such request must be submitted to the Appeals Council within one week after the appellant has been notified of the Appeal Committee's membership.

5.  Physical Education and Athletics Committee on Reappointment

The Physical Education and Athletics Committee on Reappointment (PEACOR) will be composed of the director of athletics, the senior woman administrator, a senior department member elected by the members of the department of physical education, the chair of the Faculty Athletic Policy Committee, and the dean of the College.  This committee will conduct major reviews of faculty in the department of physical education in accordance with the provisions for "Review and Reappointment in the Department of Physical Education" included in the rules of reappointment and tenure.

rev. 8/11/14