Mail and Printing Services

Student Mail Center, McCullough
Extension 5179
Mailing Service, Freeman International Center
Extension 5170

Middlebury College maintains a campus system for the pickup and delivery of U.S. Postal Service mail and interdepartmental correspondence, as well as a mailing service, which assembles and processes all classes of mail into the U.S. Postal Service system, along with package shipping via United Parcel Service. Urgent items are sent via Federal Express, UPS next day, or U.S. postal express.

Student Mail Center, McCullough
Hours: Students have access to their boxes from 7:00 a.m. to midnight daily. The business window is open Monday-Friday 9:00 a.m. - 4:00 p.m.
During the month of September, the Mail Center is open Saturdays 9:00 a.m. - 12:00 p.m.

Students are strongly encouraged to close and lock mailboxes to avoid theft.

When sending a package to the college, it is recommended to use a service that can be tracked, such as UPS, FedEx, insured, certified or registered mail. United States Postal Service delivery confirmation is not traceable.

Postage Stamps
Students, faculty, and staff may purchase postage stamps for personal use at the College Store or MiddExpress.

Incoming and Interdepartmental Mail
The Student Mail Center receives and distributes U.S. Postal Service mail, UPS packages, and items delivered by various other courier services. It is also responsible for the pickup and delivery of interdepartmental mail. Items addressed to faculty and staff are delivered to designated locations daily, Monday through Friday. On campus mail delivery and pick-up will occur once a day. The following buildings have an additional delivery and pick-up in the afternoon: Emma Willard, Service Building, Sunderland, and Old Chapel.

On campus mail should bear the person's name, box number or department, and building.

Students' mail and packages are delivered to their boxes in the Mail Center.

Incoming U.S. mail should bear the full address:

MC Box # or Department and Building
Middlebury College
Middlebury, VT 05753

Mail Forwarding and Handling Procedures

Student Mail

Academic Year Breaks: First-class and parcel-post mail and magazines will be held. Newspapers and catalogs will be recycled.

Summer Break: First-class and parcel-post mail will be forwarded. Magazines, newspapers, and catalogs will be recycled.

Departure from Campus:
First-class and parcel-post mail will be forwarded for one year. Magazines, newspapers, and catalogs will be recycled.

Items delivered by services other than the U.S. Postal Service will be accepted and held during academic year breaks. During summer break and after departure from campus, items delivered by services other than the U.S. Postal Service will be returned to the sender with the recipient's home address noted on the package. 

Faculty/Staff Mail
Mail received for a faculty or staff member who is retired, on leave or is no longer in the employ of Middlebury College will be sent to the Department to which the staff/faculty member reported. The Department for which the employee worked is responsible for placing a forwarding address label on each piece and depositing in the outgoing mail. Once a forwarding address is confirmed, contact the Mail Center to receive a supply of preprinted forwarding address labels. (Please do not batch pieces of mail in one large envelope for which additional postage must be paid.) 

It is the responsibility of each individual to inform his or her correspondents and publishers of a change of address, whether permanent or temporary.

Mailing Service, Freeman International Center

Outgoing Mail and Packages

Mailing Service processes all outgoing mail for the College, eliminating the need for postage stamps. All mail to be metered should be bundled, with foreign (including Canada) and Middlebury mail on top. The departmental Index to be charged should be marked in the upper right corner of the first piece in each bundle. Bundles should be securely banded. Keep interdepartmental and stamped mail separate from mail to be metered. Only mail pertaining to College business can be processed through the postage meter. Personal mail should bear postage stamps purchased by the sender. All mailings that require labeling, inserting, and/or bulk mail processing should be scheduled with the manager of Mailing Service. Packages related to College business can be shipped via UPS during regular business hours. Personal packages can be brought to Mailing Service from 8:30 a.m. to 2:30 p.m. You must pay for this service with a MasterCard or Visa card. No cash will be accepted.

Faculty members who are officers of legitimate professional academic organizations may use the College Reprographics and Mailing Service for the organization's official business (e.g., preparing mailings, etc.). College business always takes priority, however, and all work should be planned well in advance. Organizations will be billed through the Middlebury faculty member, who must be authorized to obligate the organization.

Mailing Service, located in FIC, offers end of year shipping for all students at discounted rates, 8:30 a.m. to 3:00 p.m. any time in May.

Printing Services (Reprographics)

Freeman International Center
Photocopy Services: Extension 5175
Printing Services: Extension 5178

Photocopying and printing take place in the Reprographics facility located in Freeman International Center. Preparation services include artwork, disk conversion, and layout. Production is performed on a variety of photocopiers, both color and b&w, offset presses, and folding and binding equipment. We strongly recommend calling ahead before placing an order. College departments are requested to honor necessary lead times for services at least two days for routine photocopy services and one to two weeks for printed materials. Normal charges for provided services will be assessed to user departments throughout the year.

rev. 8/2/16