D. Coeducational Residential Social Houses
1. General College Expectations of Coeducational Residential Social Houses
Middlebury College maintains houses in the belief that they can be a positive addition to the larger campus community and that they provide students with valuable opportunities for assuming responsibility for activities and programs that support the life of the College community. To the end of realizing this potential, each house will prepare a statement of purpose and program that shows how it will contribute to the life of the larger College community. This statement shall be prepared by the officers of the house in consultation with the Inter-House Council (IHC) adviser, and once each academic year each president shall review the statement of purpose and program with the Community Council (Subcommittee on the Houses).
2. Persons and Organizations Responsible for House Affairs
The following persons and organizations in the College community will be responsible for house affairs:
a. The College administration will be responsible for handling the following matters with individual houses:
i. The senior resident director will work with each house in an effort to achieve its full occupancy.
ii. The dean of the College, the senior resident director, the Commons dean and the IHC adviser will manage disciplinary problems.
iii. The director of the Office of Facilities Services will supervise and manage maintenance in each house.
b. The IHC adviser, working with the Inter-House Council, will be responsible for:
i. consulting on the house system and ways it might be improved;
ii. updating guidelines and regulations for students in houses and submitting all changes to the Community Council (Subcommittee on the Houses) for approval; and
iii. insuring a proper understanding in the houses of rules and regulations.
c. The Inter-House Council will be responsible for:
i. developing, in consultation with the IHC adviser, guidelines and regulations for students in houses to be approved by the Community Council (Subcommittee on the Houses);
ii. preparing plans for rush;
iii. submitting the IHC and individual social house budget requests to the Student Finance Committee;
iv. supervising social house access to the food closet;
v. promoting campus interest in the house social system;
vi. aiding houses in meeting the requirements of College, local, and state regulations.
d. The president of each house will be responsible for:
i. reviewing the house statement of purpose and program with the Subcommittee on Social and Academic Interest Houses during the annual house review process;
ii. overseeing the activities and programs in his or her house;
iii. insuring that his or her house adheres to College regulations; and
iv. representing the needs and interests of his or her house in the College community.
e. the Subcommittee on Social and Academic Interest Houses will be responsible for:
i. approving changes in guidelines and regulations for students in houses proposed by the dean of the College and the houses;
ii. recommending to the Community Council appropriate policies and actions pertaining to such matters as housing regulations, social regulations, the gender balance of house residents, rush, and room draw, if and when there is an unresolved disagreement on these matters.
iii. conducting the annual review of social houses as an agent of the Community Council.
f. The Finance Committee of the Student Government Association will be responsible for considering requests from houses for funds to finance functions and purchases that are available to and of general interest to the larger College community.
g. The Community Council will be responsible for recommending to the president the creation of a new social house or the termination of an existing house.
h. The dean of the College has independent authority to recommend the termination of a house (see 3.d. below).
3. Guidelines and Regulations
a. Guidelines for Membership
i . All houses must be open to all students. All houses are required to observe the guidelines for membership with particular emphasis on the criteria for guaranteeing women membership, as adopted by the Community Council.
ii. Admission to these houses is conducted through the House Introduction process conducted by the IHC each fall and spring.
iii. It is expected that most students living in the houses will be upper class students. First-year students and first semester sophomore students are not eligible to live in social houses.
iv. All members must agree to abide by the regulations on accountability established by the College and the IHC. A complete listing of these regulations is available from the House president and the Center for Campus Activities and Leadership.
v. All members are expected participate in a system of self-governance with the help of their advisers.
b. Guidelines for Social House Room Draw
i. The president and vice president of each house must reside in his or her house and are responsible for overseeing the activities of the membership in the house. If a house's capacity is eight or fewer beds, only the president or the vice president is required to reside in the house.
ii. Each house will conduct its own room draw using an honest and equitable procedure on a date designated by the residential systems coordinator, at least one week before the beginning of regular College room draw. Social house members are subject to the same guidelines that govern regular room draw. House membership lists will be given to the residential systems coordinator at a designated date before the beginning of the College room draw. No members of a social house may participate in campus-wide room draw until their house is filled. Sophomores may not live in a house prior to winter term of the sophomore year. Specific regulations are available from the IHC advisor and the senior resident director.
Before social house room draw, all prospective residents must email residential systems coordinator to confirm that they intend to live in the house.
iii. The total membership of any house must include no less than one-third of either gender. Similarly, one-third of either gender must be represented as residents of the house.
iv. Approximately 90% of each house must be filled by current members of that house. The maximum numbers of non-residents per house are as follows: KDR: 2, Xenia: 1, Mill: 2, Tavern: 3; Delta: 3.
v. All membership privileges will apply equally to women and men. Major house officers must include both women and men.
c. Housing Regulations
All of the College regulations that govern life in the residence halls also apply equally to all of the houses.
A representative from the Office of Facilities Services, in consultation with each house president will identify storage areas in each house, which may be used for house items. These storage areas will be supervised by the house president when the College is in session and by the Office of Facilities Services during vacations and the summer. Access to these storage areas is allowed only when the appropriate supervisor permits access. Secure storage for valuable items (e.g., stereos) is not available in houses, but it is available to all Middlebury College students on the main campus. Interested students should contact the Department of Public Safety. Social house members may not store personal belongings in the house during the summer.
Other house spaces as may exist in individual facilities are regulated under the auspices of the College as residential common spaces. As such, all College policies concerning residential space apply in these locations including the ability of College officials to enter these spaces if deemed necessary (see G. Entry into Residential Rooms).
d. Termination of a House
i. Should the dean of the College come to believe that the activities of a house are a detriment to the life of the larger College community, he or she may recommend to the president that the house be terminated at Middlebury College. The Community Council may also consider termination of a house for this reason and may recommend such to the president.
ii. The dean of the College will recommend to the president termination of a house at Middlebury College if the following occurs:
(a) Termination will be recommended for disciplinary reasons if there is an extraordinary violation by a house of the College guidelines and regulations for students in houses.
(b) Termination will be recommended for disciplinary reasons if there are repeated violations by a house of College guidelines and regulations. In the case of a violation of guidelines and regulations, the dean of the College will issue an appropriate sanction to a house. Sanctions may include disciplinary probation, which will involve the loss of the right to hold parties and of other privileges to be specified by the dean of the College. If a house on probation persists in the violation of guidelines and regulations, the dean of the College may recommend to the president termination.
(c) Termination will be recommended on the grounds of loss of student support and extraordinary expense to the College if room occupancy of the house by members fails to meet the capacity requirements established by the Office of the Dean of the College and the IHC.
iii. Should the dean of the College recommend that a house be terminated, the president normally will ask the Community Council for its recommendation before taking action to terminate the house. However, should an extraordinary violation of the College guidelines and regulations or a serious violation on the part of a house on probation occur when the College is not in regular session so that a prompt meeting of the Community Council is not feasible, the president reserves the right to take whatever action is necessary, including immediate, indefinite suspension of the house or termination of the house. The Community Council, after review of the situation at its next regular meeting during the academic year, may recommend to the president reinstatement of the house. Indefinite suspension shall mean suspension of the house as a social organization at Middlebury College, including loss of the right of members to reside in the house.