Residential Life Policies

Last updated August 25, 2016

A. Residential Regulations

B. Room Change Policy
C. Entry into Residential Rooms
D. Academic & Special Interest Houses
E. Coeducational Residential Social Houses
F. Off Campus Living Policy
G. College Storage Policies and Procedures
H. Noise Issues

Middlebury’s Community Standards speak directly to the goals and values that underlie all of Middlebury’s residential life policies: safety; respect for self, others and our shared environment; individual responsibility; and fostering a diverse and inclusive community committed to civility, open-mindedness and finding common ground. Middlebury’s Residence Hall Regulations have been developed in support of those standards, and in service of the creation of a living environment for all students that provides comfort, safety, privacy, and conditions that support learning in the fullest sense.

A. Residential Regulations

Housing Assignments

  1. All students are required to live on campus unless given permission by the office of the Dean of Students (DOS) to live elsewhere.
  2. The DOS and the Commons make all first-year student room assignments. The DOS supervises room draw for enrolled students and all other room assignments. Switching rooms and keys or changing residences without authorization is prohibited.
  3. Middlebury reserves the right to reassign or restrict student housing where that decision will serve a compelling community interest, or in instances where a student has demonstrated a flagrant and/or repeated disregard for the principles set forth in the Handbook. This includes the restriction from participating in room draw and housing selection.

Residency, Keys and Access

  1. All students are required to live on campus for eight semesters. Students must receive permission from Middlebury to reside off campus.
  2. Only students who are registered for winter term may reside on campus during winter term.
  3. Students may occupy their rooms at the beginning of the term on the date listed in the Housing section of Self-Service Banner. This is the student’s approved arrival date. At the end of fall and spring terms, students must vacate their rooms within 24 hours of their last exam or by the posted deadline. Students may not occupy a room after their housing assignment ends or the key is returned. Staying on campus prior to the approved arrival date or failing to leave campus at the appropriate time is prohibited and subject to fines.
  4. Room keys are issued by the Commons during First Year and Feb Orientation and at Arrival Centers for sophomore, junior and senior students. Students must report lost or stolen keys to the Department of Public Safety immediately. The student will be allowed to sign out a second key from Public Safety for a 24-hour period.  If the student requests a Public Safety officer to assist with unlocking his/her dorm room door, the lockout service will result in a fine.
  5. When a student housing assignment ends, the student must move out of the room and immediately return the key to the Department of Public Safety in order to avoid a fee. This includes students who are going abroad, graduating, or changing rooms.
  6. Graduating seniors must vacate their rooms by 6:00 p.m. on the night of graduation or Feb Celebration. Failing to leave campus at the appropriate time is prohibited and subject to fines.
  7. The roof or outer surface of any Middlebury building is not to be used for activities or storage of objects. Accessing a roof in any manner or climbing on a building is considered dangerous behavior and is prohibited; fines will be assessed.
  8. Unauthorized access to locked areas of Middlebury buildings (basements, closets, crawlspaces and/or attics) may be dangerous and is prohibited; fines will be assessed.

Responsibilities and Expectations

  1. Students are responsible for what takes place in their rooms and common suite space, including parties and other activities, whether or not they are present.
  2. A room inventory is made at the time of occupancy and signed by the occupant. Another inventory is made at the end of the period of occupancy. Students will be charged replacement costs for missing items and for damage not noted on the first inventory. Students who do not leave their rooms in neat condition will be fined. A neat room contains no trash, recycling, cinder blocks, or non-Middlebury furniture. Students who live in suites, townhouses, and other residential spaces with lounges or common areas who do not leave these shared spaces in neat condition will be fined; the cost will be divided among the residents.
  3. Students are expected to be considerate of others with respect to noise in the residence halls; see Noise Issues for more information. Conduct that creates a public disturbance in a residence hall or interferes with another student’s ability to study is prohibited.
  4. Middlebury does not accept responsibility for loss of money or other personal property or damage thereto which may occur in residence halls and elsewhere on campus. Students may wish to insure their property against such loss.
  5. Middlebury-provided furniture may not be removed from a student’s bedroom for any reason, including but not limited to bedframes, mattresses, dressers, bookcases, chairs, desks and wardrobes. Room furniture may not be placed in a residence hallway or storage at any time; it will be removed, and the student to whom it was assigned will be fined. Limited medical or ADA exceptions may be granted with appropriate approval.
  6. Tapping or tampering with the cable television system is prohibited. Those who are responsible may be held liable in a civil action for three times the actual amount of damages sustained thereby in accordance with the Vermont law on tapping cable television. Students living in spaces where cable is permitted in the lounge areas are prohibited from tapping cable to individual rooms.
  7. Students have a right to privacy in their dormitory rooms. Department of Public Safety and other Middlebury officials should enter a student's room only under certain circumstances and in conformity with the procedures outlined in Entry into Residential Rooms. In the event that stolen property or prohibited/illegal goods are observed, the items will be confiscated, notice will be sent to the Commons for appropriate action, and the occupants of the room will be notified.
  8. A guest of a student may stay in a dormitory no more than three days in any one term. All guests must register with the Department of Public Safety.  Residential Life staff must be told in advance where the guest is staying. No guests may stay overnight in residential lounges, or stay overnight on campus when Middlebury is closed. Students are responsible for the behavior of their guests. Middlebury reserves the right to remove any guest whose behavior is not cooperative, and to rescind the privilege of hosting guests as appropriate.

Furniture, Space, and Appliances

  1. Walls, ceilings and floors may not be paneled, painted or physically altered. If a room needs paint, it should be reported to the resident assistant. Only two non-adjacent walls of any room may be draped. Ceilings may not be covered with tapestries. Other wall hangings and posters may be prohibited if a fire hazard is created. Nails, cellophane tape, and screws may not be used on dormitory walls. Pictures may be hung from moldings or, in some cases, with masking tape or putty. Because the rules vary from one dormitory to another, residential life staff will explain the rules in each residence hall.
  2. Several residence halls and lounges have working fireplaces.  Before using a fireplace, permission is required from the Commons office associated with the residence.  Fires in fireplaces should never be unattended and there should always be a fire extinguisher present in the vicinity when there is any fire in the fireplace.  The use of chemical fire starters is prohibited.  
  3. Ping pong, foosball and pool tables are allowed in designated areas of social houses and some senior houses only. Tables are never allowed in rooms, suites, or lounges of residence halls. Tables found in unauthorized areas will be considered in violation of fire safety regulations and will be confiscated and disposed of by Middlebury officials, and fines will be assessed.
  4. Students must maintain clean and sanitary conditions in dormitory rooms, and must clear common space after personal use. Damages to common areas or adjacent hallways will be billed to the residents of the entire dormitory unless the individual(s) responsible can be identified. Charges for dorm damage may be appealed to the Dorm Damage Appeals Committee. This committee consists of one member of Facilities Services, a representative from the Controller's Office, and a representative of the student’s Commons.
  5. Lofts and water beds are not permitted in campus residences.
  6. Appliances that have exposed heating elements, such as toasters, hot plates, electric frying pans or grills, and irons without automatic shutoffs may not be used in student rooms. Only small, dorm-sized, Energy Star-rated refrigerators and microwaves are permitted.
  7. Satellite dishes, air conditioners and large appliances are not permitted and may be removed by Facilities Services. Charges for removal will be incurred by the student.
  8. Solicitation in residence halls for any purpose by persons outside the Middlebury community is prohibited.

Fire Safety Indoors and Outside

  1. Nothing may be hung from a sprinkler apparatus. The room entry and exit must be clear. Nothing may be built or placed over or around a room radiator that will interfere with the free flow of air around the radiator or with easy access to service it.
  2. The following guidelines relate to small house common spaces and suite lounges: a) Nothing can be hung from the ceiling or from any sprinkler apparatus; b) Furniture from a room can be taken out of the room and placed in other areas of the house if it does not block an exit and the size of the path of the escape route is still maintained. Students will be responsible for returning the furniture to its original room; c) Furniture in common spaces cannot block an exit, and additional furniture will affect the capacity size of the room. This means the more furniture the room contains, the more it will reduce the capacity for social events; d) Only one wall per common space can be decorated (but not painted), and the decorations cannot be near an ignition source (e.g. lamps, fireplace, etc.). The only exception to the one-wall rule applies to posters or pictures framed in glass; more than one wall may be decorated with these items. e) Nothing can be posted in an exit route (i.e., posters in the hallways, stairways, etc.). f) Any additional furniture (e.g. chairs, couches and hammocks) on house porches must first be approved by the College.
  3. Fire Safety inspections will be organized and conducted on an on-going basis as deemed appropriate. Students will be reminded that inspections will occur at the beginning of each semester, and will be advised of the conditions following the inspections. Any material in violation of the fire safety guidelines will be confiscated at the time of the inspection, and the student fined.
  4. Smoking is prohibited in all campus buildings, including the small residential houses. This includes porches, balconies, decks, or within 25 feet of any part of the building structure. E-cigarette smoking is also prohibited in campus buildings. Failure to observe this policy will be treated as a fire safety violation and subject to Middlebury discipline and fines as appropriate.
  5. Fire Safety violations include but are not limited to: possession of new or burned candles, incense, halogen lamps, portable heaters, string lights (with the exception of rope lights), dangerous chemicals, fireworks or hazardous materials. 
  6. Fire safety violations also include blocking the means of egress, or hanging tapestries on more than two non-adjacent walls and/or the ceiling. Discovery of any of these violations will result in confiscation and disposal of the prohibited item, fines, and the possibility of additional disciplinary measures.
  7. Use of fire, or lighting a fire without an authorized fire permit, inside or outside of buildings, other than smoking in authorized outdoor spaces, is prohibited. The use of outdoor grills is limited to authorized locations at small houses and must be approved before use. The use of portable fire pits is prohibited.
  8. Tampering with fire- or life-safety equipment is prohibited and subject to fines. These charges will be borne collectively by the residence hall if the responsible individual(s) cannot be identified. When an individual is identified, the individual is fined, and the additional cost to repair or replace equipment is assessed. The individual is also subject to disciplinary action. “Fire- and life-safety equipment” includes fire alarms, equipment, pull stations, extinguishers, and hydrants, smoke detectors, smoke detector batteries, carbon monoxide detectors, and sprinklers. Any problems with smoke detectors must be reported to the Department of Public Safety or Facilities Services immediately, as nonfunctioning detectors endanger the lives of all residents.
  9. Fire escapes may only be accessed during fire drills or a fire emergency.  Students must exit a building when a fire alarm sounds; fines may be assessed for failure to do so.
  10. The use of fog machines in campus residential buildings is prohibited.

B. Room Change Policy
At Middlebury, we base our residential system on the principle of community living. We value the benefits and challenges of learning to live with others. By interacting with people of different backgrounds and interests, community members form rich relationships. A residential community of roommates, hall mates, and friends prepares students to be involved in local, national, and international communities and to face the challenges of difference in a diverse world.

If students are experiencing a roommate conflict, they are highly encouraged to speak with their Residential Life staff or CRA before approaching the Commons dean or submitting a room-change request.

Mid-term room change requests may be submitted following the end of the second week of classes and will be considered in mid-October and mid-March.  Requests submitted during J-Term, and after the fall and spring deadlines will be considered on a case-by-case basis.   End of Term room change requests (fall and J-term) should be submitted to the residential systems coordinator by the assigned date.

If a student is offered a mid-semester room change, the student has 48 hours to accept or reject the offer. If students have a double as a single for whatever reason, they must find an eligible roommate, or the residential systems coordinator will assign someone to fill the space. Students will always be encouraged to resolve any conflicts before considering a room change.

As noted above, switching rooms and keys or changing residences without authorization is prohibited and subject to fines.

C. Entry into Residential Rooms
1. Emergency Entry
Middlebury officials are authorized to enter a student's room without prior notice in emergency circumstances, such as a fire, fire alarm, fire drill, an immediate threat to health, safety or property, a call for help, or what reasonably seems to constitute an emergency situation.

2. Community Service
Middlebury  officials may enter a student dormitory room to perform a community service: e.g., to turn off an unattended alarm clock or radio, to mitigate property damage, or to allow authorized designees to retrieve residents’ belongings.

3. Routine Inspections and Repairs
Middlebury conducts routine inspections of student rooms in the dormitories to check on violations of health and safety regulations and to recover misappropriated property. Inspections are held at reasonable times, in a manner that will least inconvenience residents. Students are notified by voice-mail and written notice at least 24 hours but not more than two weeks prior to the inspection. Students discovered in violation of health and safety regulations, or in possession of stolen property or illegal goods, are subject to normal Middlebury disciplinary action as appropriate. During vacation periods, student rooms in Middlebury-owned housing are inspected to check heat settings, to ensure that lights and appliances are turned off, and that windows are closed. Following such inspections, or at other times, facilities services personnel may enter student rooms to make repairs. (See Notification of Entry,6. below.) Occasionally, Middlebury officials may need to enter a room for reasons other than those listed in this section, such as to evaluate a room for planning purposes and space needs.  In these circumstances, 24-hour notice will be given and the requester will attempt to coordinate a mutually agreeable time with the student.

4. Communications Infrastructure Maintenance
Improperly configured or malfunctioning computer or communication equipment can seriously degrade the operation of Middlebury's communication networks. It may be necessary for personnel to enter a student room to confirm the location of such a device, and, if necessary, disconnect it from the network until the situation can be resolved. LIS will attempt to contact the student before entering the room, but time-critical situations, where significant network services are impacted, may require entry without prior approval. Students' computers will not be touched without their prior consent; room entry will be only for the purpose of confirming that the misbehaving computer has been properly identified. For the protection of the student, the Department of Public Safety and/or the Commons office will be notified if entry is made without prior approval. Any temporary disconnection will be made in the network equipment closet, without directly handling students' property.

If students request assistance from LIS to repair a problem with their network connection, they may give LIS permission to enter the room and disconnect equipment for testing and troubleshooting in their absence. Similarly, Telephone Services personnel may enter student rooms in the residents' absence to effect repairs to voice telephone equipment or infrastructure. (See Notification of Entry, 6. below.)

5. Special Room Inspection
In addition to the circumstances described above, Middlebury officials may initiate entry of a room and/or a room search when there is reason to believe that a serious violation of Middlebury policy has been committed and/or the evidence may be found in a student's room. Searches of this nature will not be conducted without prior authorization of an appropriate senior Middlebury official. When possible, the student or students concerned and a witness shall be present when a room search is conducted. (See Notification of Entry, 6. below.)

Students living in Middlebury-owned housing have the right to be free from unlawful room searches conducted by law enforcement officials. In most instances, a lawful search must be conducted pursuant to a warrant issued upon a showing of probable cause. Middlebury officials must arrange with law enforcement authorities to obtain a search warrant before searching a student's room for evidence which they intend to turn over for purposes of criminal prosecution. If a police officer sees a student commit what reasonably appears to be a criminal offense or violation of local ordinances, however, Middlebury will not interfere with the officer's legal pursuit of the student into a dormitory and into a student room. Similarly, a Department of Public Safety officer who sees a student commit what reasonably appears to be a crime or a violation of Middlebury regulations has the right to pursue the student into a dormitory and into a student room.

6. Notification of Entry
Whenever a student's dormitory room is entered by a Middlebury official to meet an emergency, to make a repair, to carry out a community service, to conduct a routine inspection, or to conduct an authorized search, a note will be left indicating the time, date, reason, and name of the Middleburyperson or office responsible, unless the occupant of the room is present at the time of entry.

7. Entry into Student Residence Halls, Houses and Suites
The Department of Public Safety is responsible for patrolling residential areas on campus and may enter student residence halls and houses in order to perform their duties (examples: locking the building, responding to complaints and calls for service, party checks, etc.). Since many residential houses need to be patrolled and may require checks or locking (examples: Homestead, Jewett, Weybridge, The Mill), officers may enter the communal areas as appropriate. Public Safety officers respect a student's right to privacy and do not enter more private areas such as suites or very small houses without knocking and gaining permission to enter, unless conducting a party check, addressing significant Middlebury policy violations, or in accordance with the other entry policies listed above.

8. Possession and Securing of Evidence
The Department of Public Safety is authorized to enter a student's residence to take possession of and secure evidence of a serious Middleburypolicy violation.  

D. Academic and Special Interest Houses
In 1991, the Residential Life Committee, the Student Government Association, and the Community Council recommended creating, in addition to the existing foreign language houses, a limited number of academic interest houses. Academic interest houses are houses in which residents pursue a common academic interest and share the fruits of that interest with the campus community. In 2011, this policy was amended to change the category to include special interest houses.  Oversight of these houses is the shared responsibility of the Office of the Dean of Students and the academic (in the case of Academic Interest houses) or administrative (in the case of special interest houses) department sponsoring the house.  

1. Purpose
The purpose of academic and special interest houses includes:

a. promotion of academic and co-curricular interests;
b. development of programming to support these interests among house members and throughout the Middlebury community;
c. enrichment of the Middlebury experience of students in attaining a better understanding of and appreciation for the cultures or way of life that relate to the interest;
d. promotion of contact with faculty, staff, and other members of the community who share the common interest; and
e. aid in extending Middlebury’s intellectual mission, broadly defined, beyond the classroom and courses.

2. Conditions

a. Houses must be open to all students.

b. Admission to these houses is based first on evidence of a student's commitment to the interest of the house.

c. Admission should be by application to an advisory committee or to the academic or administrative department.

d. In considering applications for admission and room assignments, priority will be based on seniority.

e. It is expected that most students living in the houses will be upper class students. First-year students are not eligible to live in academic or special interest houses.

f. Students should normally expect to live in academic or special interest houses for no more than one academic year. These houses should not become self-perpetuating cliques.

g. Admission to foreign language houses should be based on linguistic competence and commitment to the study of the relevant foreign language and culture.

h. Every house must have at least one faculty or staff adviser, as applicable.

i. All houses are governed by the standards established by the Community Council.

j. All houses are required to observe the guidelines for membership with particular emphasis on the criteria for guaranteeing all genders membership, as adopted by the Community Council.

k. All houses are expected to develop a system of self-governance with the help of their advisers.

l. Residents must support the mission and guidelines of the house and adhere to use of the required language spoken in a language house (if applicable).  Failure to do so may result in being rehoused to a different residence on campus.  

E. Coeducational Residential Social Houses
Middlebury maintains houses in the belief that they can be a positive addition to the larger campus community and that they provide students with valuable opportunities for assuming responsibility for activities and programs that support the life of the Middlebury community.

1. Persons and Organizations Responsible for House Affairs
The following persons and organizations in the College community will be responsible for house affairs:

a. Middlebury’s administration will be responsible for handling the following matters with individual houses:
i. The residential systems coordinator will work with each house in an effort to achieve its full occupancy.
ii. The dean of students, the affiliated Commons dean and the IHC adviser will manage disciplinary problems.
iii. The director of the Office of Facilities Services will supervise and manage maintenance in each house.

b. The IHC adviser, working with the Inter-House Council, will be responsible for:
i. consulting on the house system and ways it might be improved;
ii. updating guidelines and regulations for students in houses and submitting all changes to the Community Council (Residential Life Committee) for approval; and
iii. insuring a proper understanding in the houses of rules and regulations.

c. The Inter-House Council will be responsible for:
i. developing, in consultation with the IHC adviser, guidelines and regulations for students in houses to be approved by the Community Council
ii. preparing plans for the house member selection process;
iii. submitting the IHC and individual social house budget requests to the Student Finance Committee;
v. promoting campus interest in the social house system;
vi. aiding houses in meeting the requirements of Middlebury, local, and state regulations including but not limited to regulations associated with educating social house members about alcohol and hazing policies.

d. The president of each house will be responsible for:
i. reviewing the house statement of purpose and program with the Residential Life Committee during the house review process;
ii. overseeing the activities and programs in the house;
iii. ensuring that the house adheres to Middlebury regulations; and
iv. representing the needs and interests of the house in the Middlebury community.

e.  The Residential Life Committee will be responsible for:
i. approving changes in guidelines and regulations for students in houses proposed by the dean of students and the houses;
ii. recommending to the Community Council appropriate policies and actions pertaining to such matters as housing regulations, social regulations, the gender balance of house residents, house member selection, and room draw, if and when there is an unresolved disagreement on these matters.
iii. conducting the review of social houses as an agent of the Community Council.

f. The Finance Committee of the Student Government Association will be responsible for considering requests from houses for funds to finance functions and purchases that are available to and of general interest to the larger College community.

g. The Community Council will be responsible for recommending to the president the creation of a new social house or the termination of an existing house.

h. The dean of the College has independent authority to recommend the termination of a house.

2. Guidelines and Regulations

a. All houses must be open to all students. All houses are required to observe the guidelines for membership with particular emphasis on the criteria for guaranteeing all genders membership.

b. Admission to these houses is conducted through the House New Member Process conducted by the IHC each fall and spring. First-semester first-year students are not permitted to join a social house.

c. It is expected that most students living in the houses will be upper class students. First-year students are not eligible to live in social houses.

d. All members must agree to abide by the regulations on accountability established by Middleburyand the IHC. A complete listing of these regulations is available from the house president and the Office of the Dean of Students.

e. All social houses must have at least one faculty or staff advisor.

f. All members are expected participate in a system of self-governance with the help of their advisers.

g. Each house must prepare an annual report including a statement of purpose and program that shows how it will contribute to the life of the larger Middleburycommunity. This report shall be prepared by the officers of the house in consultation with the Inter-House Council (IHC) advisor, to be reviewed by Community Council once each academic year.

3. Social House Room Draw

a. The president and vice president of each house must reside in his or her house and are responsible for overseeing the activities of the membership in the house. If a house's capacity is eight or fewer beds, only the president or the vice president is required to reside in the house.

b. Each house will conduct its own room draw using an honest and equitable procedure on or before the date designated by the residential systems coordinator. Social house members are subject to the same guidelines that govern regular room draw.  House membership lists will be given to the residential systems coordinator at a designated date before the beginning of room draw. No members of a social house may participate in campus-wide room draw until their house is filled. Sophomores may live in a house as of the fall term of the sophomore year.

Social house members may not apply to live off-campus, in academic interest housing or a Social Block until the social house has met its housing requirement. If a student who has filled a space in the house at the time of Room Draw subsequently decides to withdraw from housing it is the responsibility of the house to fill the vacated space immediately. Before social house room draw, all prospective residents must email residential systems coordinator to confirm that they intend to live in the house.

c. Approximately 90% of each house must be filled by current members of that house. The maximum numbers of non-residents per house are as follows: Xenia: 1, Mill: 2, Tavern: 3.

d.  All membership privileges will apply equally regardless of gender.  Members of each house must: (i) put forth a good faith effort during leadership transitions to ensure that house leadership represents a plurality of genders, and (ii) correct systemic patterns of gender homogeneity spanning several iterations of leadership transitions in the house.

e. Failure to fill its residential spaces may result in the loss of a house’s residential status.

4. Housing Regulations
All of the Middlebury regulations that govern life in the residence halls also apply equally to all of the houses.

A representative from the Office of Facilities Services, in consultation with each house president will identify storage areas in each house, which may be used for house items. These storage areas will be supervised by the house president when Middlebury is in session and by the Office of Facilities Services during vacations and the summer. Access to these storage areas is allowed only when the appropriate supervisor permits access. Secure storage for valuable items (e.g., stereos) is not available in houses, but it is available to all Middlebury undergraduate students on the main campus. Interested students should contact the Department of Public Safety. Social house members may not store personal belongings in the house during the summer.

Other house spaces in individual facilities are regulated under the auspices of the College as residential common spaces. All Middlebury policies concerning residential space apply in these locations, including the ability of Middlebury officials to enter these spaces if deemed necessary.

5. Termination of a House

a. Should the dean of the College come to believe that the activities of a house are a detriment to the life of the larger Middlebury community, he or she may recommend to the president that the house be terminated at Middlebury. The Community Council may also consider termination of a house for this reason and may recommend such to the president.

b. The dean of the College will recommend to the president termination of a house at Middlebury:
(i) for disciplinary reasons if there is an extraordinary violation by a house of Middlebury’s  guidelines and regulations for students in houses.
(ii) for disciplinary reasons if there are repeated violations by a house of Middlebury guidelines and regulations.  The dean of students may issue appropriate sanctions to a house for violations of guidelines and regulations. Sanctions may include disciplinary probation, which will involve the loss of the right to hold parties and of other privileges to be specified by the dean of students. The dean of students will report to the dean of the College persistent violations of guidelines and regulations by a  house on probation.
(iii) on the grounds of loss of student support and extraordinary expense to Middlebury if room occupancy of the house by members fails to meet the capacity requirements established by the Office of the Dean of Students and the IHC or dorm damages for the house exceed normal wear and tear as determined by the Community Council.

c. Should the dean of the College recommend that a house be terminated, the president normally will ask the Community Council for its recommendation before taking action to terminate the house. However, should an extraordinary violation of Middlebury guidelines and regulations or a serious violation on the part of a house on probation occur when Middlebury is not in regular session so that a prompt meeting of the Community Council is not feasible, the president reserves the right to take whatever action is necessary, including immediate, indefinite suspension of the house or termination of the house. The Community Council, after review of the situation at its next regular meeting during the academic year, may recommend to the president reinstatement of the house. Indefinite suspension shall mean suspension of the house as a social organization at Middlebury, including loss of the right of members to reside in the house.

F. Off-Campus Living Policy

  1. Middlebury permits a limited number of seniors to live off campus. Permission is granted by a process coordinated by the Office of the Dean of Students. Students with the status of "special students" are required to live off campus. The number of off-campus residents is based on our commitment to the residential experience and an evaluation of the rental market in the town of Middlebury. Off-Campus status requires the approval of the Commons dean. Approval may not be granted if a student has been subject to official College discipline or academic failure.  Students living off campus must provide their local address and phone number to Middlebury’s residential systems coordinator within the first five days of the term or the Off-Campus Fee Reduction will be forfeited.
  2. All Off-Campus forms must be turned in to the residential systems coordinator by the determined deadlines. Any student wishing to move off campus after the Off-Campus application deadline must notify the residential systems coordinator to be placed on a waiting list.  Off-campus permission is granted through a random draw each term for the subsequent term. Applications are submitted electronically; students may apply as individuals or in groups up to three members.  Students who accept off-campus housing status are ineligible to participate in further fall term housing processes.
  3. Permission must be granted for each term a student wants to live off campus and an Off-Campus Fee Reduction Form must be submitted by the posted deadline.  A form submitted one term will not automatically transfer to the next term. Students living off campus for one term will be given priority to live off campus for the next term as long as there have been no disciplinary, academic or behavioral concerns raised during the previous term. Completing the form every term provides the Office of the Dean of Students with up-to-date residential information.
  4. Students who accept off-campus housing status and then request to move back on campus will be placed on a waiting list and housed by the residential systems coordinator following the completion of the housing processes taking place at that time.  There is no guarantee of housing for these students.
  5. Students who choose to live off-campus without authorization - that is, students who are not granted off-campus status but move off-campus nonetheless - will be subject to official discipline.
  6. Students who live off campus are expected to be good citizens. Students who violate Middlebury policy or local ordinances will be subject to Middleburydiscipline.
  7. Living on campus is considered to be an essential component of the educational experience at Middlebury. Request for off-campus housing on the basis of a medical or ADA-certified need will be considered on a case-by-case basis and will require appropriate documentation.

G. College Storage Policies and Procedures 
Storage during the regular academic year for undergraduate Middlebury students:

a. Regular dormitory storage (trunks, suitcases, boxed items).
i. Storage for some student belongings during the academic year is provided in some campus buildings. Interested students should consult with their resident assistant.
ii. At the end of the school year, Facilities Services staff will clean out these storage areas and will dispose of any items not removed by students.
iii. Social houses may only store house items, such as pool tables and composites, in their houses over the summer recess. Personal items may not be left in the social houses. The president of each social house is responsible for supervising the storage area.

b. Bicycles
i. Students bringing a bicycle to campus must register the bicycle with the Department of Public Safety.
ii. Bicycles may not be kept in dormitory corridors and must be stored in the areas or in racks designated for this purpose. Bicycles locked or left in stairwells, hallways, and/or lounges will be removed by the Department of Public Safety. A fine will be assessed at the time the bike is claimed by the owner.
iii. Bicycles locked to trees, or other outside fixtures (stair railings, traffic sign posts) will be removed by the Department of Public Safety or Facilities Services.  A fine will be assessed at the time the bike is claimed by the owner.
iv. Bicycles must be removed from dormitories, Commons bike storage rooms, and bike racks at the end of each school year. Unclaimed bicycles will be removed by Facilities Services and stored with the Department of Public Safety. Bikes left or abandoned on campus when the owner moves out of the residence hall will result in a collection/storage fee and a processing fee at the time the bike is claimed.
v. Unregistered bicycles found on campus or taken during the bike sweep will be held for six months, and if unclaimed, will be donated to the Middlebury College Bike Shop. Bikes that are old or significantly damaged will be disposed of if unclaimed after thirty days. Public Safety will attempt to notify owners of registered bikes prior to disposal.

c.  Department of Public Safety storage
i. Storage at Fletcher Barn is intended for use by Middlebury undergraduates who will be away from Middlebury for a school term or more, but not exceeding 18 months.  Space is limited and available on a first come first serve basis.  All items to be stored will be received at one time and will be stored collectively.  Upon returning to campus, students must retrieve all items at one visit during the scheduled storage hours.  (See Public Safety web page for storage hours.)
ii. The following items may be stored at Fletcher Barn:
•    Items contained in sturdy cardboard boxes or plastic bins with lids and measuring a maximum of 18x18x18 and weighing no more than 75lbs.
•    Trunks (i.e., foot lockers)
•    Refrigerators (defrosted, empty of food, and measuring 18x18x18 maximum)
•    Suitcases
•    Skis
iii. The following items may not be stored:
•    Hazardous Materials (such as fuels and household chemicals)
•    Rugs or carpets
•    Furniture
•    Bicycles
•    Tires
•    Futons
•    Lamps
•    Food
iv. Storage areas are not climate controlled.  Middlebury is not responsible for any damage caused by cold, heat, humidity, insects, or rodents.
v. There is a per item/per term charge for storage. (A summer is considered a term.)
vi. Students must indicate in the User's Agreement the term/year in which they will retrieve their stored items, which will not exceed 18 months from the date of drop off.  Students who fail to retrieve their belongings will NOT be contacted prior to disposal of their belongings by the Department of Public Safety.
vi. Please also see Safety and Emergency for weapon possession and storage regulations

d. Interim summer storage for undergraduate students
i. Undergraduate students who are attending a Middlebury Language School or working for the Language Schools and who wish to store some of their belongings between the end of the spring term and the beginning of the Language Schools session may do so at Fletcher Barn.  A similar arrangement is available between the end of the Language Schools session and the beginning of the regular fall term.
ii. There is a per-item charge for interim storage.
iii. All items stored in Fletcher Barn by students planning to attend the Language Schools must be removed at the beginning of the Language Schools session.  Similarly, items stored there after the end of the Language Schools session must be removed before the end of the first week of the fall term.  The Department of Public Safety will dispose of unclaimed items.

H. Noise Issues
Middlebury seeks to promote the quiet, comfort, and health of the campuscommunity and residents of the town of Middlebury. Students should neither cause nor condone excessive amounts of noise, but should strive to be considerate and respectful of others.
The following guidelines have been adopted to ensure that Middlebury students respect the peace and safety of their neighbors, inside and outside the premises of the campus.

  1. Education: First-year students will be informed about Middlebury’s's noise regulations by the residential life staff. The student body must uphold the Ordinance for the Regulation of Noise of the town of Middlebury. This ordinance prohibits excessive or unnecessary noise, including vocal disturbances and loud music, and punishes offenders with fines.
  2. Noise Complaints Originating from Off Campus: If an individual student violates the town ordinance and a complaint is made from off campus, the Department of Public Safety may take the following actions: A. The first substantiated complaint made against any identified individual during a given time period should be brought to the attention of the appropriate member of the Residential Life staff.  Repeated offenses should be brought to the attention of the Commons dean for appropriate judicial action. B. A second substantiated complaint made against any individual during the same time period may result in judicial charges through Middlebury’s disciplinary system. C. Any subsequent complaints made against an individual during the same academic year may result in further judicial actions.
  3. Noise Complaints Against Social Houses Originating from Off Campus: Social Houses are responsible for the noise originating at their events.  Complaints are dealt with through the IHC system of internal governance in collaboration with the IHC adviser.
  4. Noise Complaints Originating on Campus: Each hall is encouraged to meet at the beginning of the year to discuss noise issues and consider the establishment of quiet hours at their own discretion. Should complaints arise, students are encouraged to approach the individual or group themselves. However, where problems cannot be resolved in this way, the complaint should be brought to the appropriate member of the Residential Life staff, or the Department of Public Safety. Repeated offenses may be brought to the attention of the Commons dean for appropriate judicial action.