TO: STUDENTS GOING ABROAD
RE: BILLING AND REFUND PROCEDURES
FROM: CHARLENE BROUGHTON,
STUDENT ACCOUNTS ADMINISTRATOR
Schools Abroad bills will be sent to those on campus around August 2nd. This is being done so that you can check the bill for two items:
1. Correct billing address
2. Those students who are on financial aid can check to be sure that their aid is on their account prior to leaving Middlebury. If you should find the address is not correct, you should notify Audrey LaRock in the Spanish School.
If you do not find aid, which you think you are entitled to on your bill, you should contact the Financial Aid Office to find out what might be needed to finalize your award.
It will be then your responsibility to send the bill on to the appropriate party for payment of your bill.
School Abroad bills for all terms are due September 1st. If payment of the bill is to be paid by student loan proceeds, the loan application must have been received by the Financial Aid Office no later than August 1st to be considered for deferment of payment.
If an outside source (i.e. government Agency or another Educational Institution) is responsible, written documentation form that source must be received by September 1st. This documentation must state who will pay, the amount to be paid and when payment may be expected.
CREDIT STATEMENTS
If you receive a credit statement, no payment will be required of you.
Due to many federal regulations refund checks are not allowed to be disbursed until students are actually enrolled in classes which is the first day of classes. A credit statement for a full year student will be disbursed half in the fall with the remaining half disbursed in the spring. Refund checks will be sent abroad in care of the directors. If all your aid is in order, you should receive your first disbursement check with in the first two weeks of classes of each term.
NDSL/Perkins Loans may not be applied until a signed promissory note has been received by the NDSL Office. If you are expecting a NDSL/Perkins Loan and have not received a promissory note prior to leaving Middlebury, please contact me to see that this is done. Please do not contact me prior to receiving the bill as we are still receiving loan information form the Financial Aid Office.
If for any reason you do not want your refund check sent to you abroad, you must make special arrangements with me prior to September 1st. I will need to know where you want the refund check sent and to whom. I will also need to know if this will apply to both semesters.
GSL/SLS
If you are expecting to use your loan for living expenses it will be to your advantage to check on your loan with Jackie Kremer in the Financial Aid Office to be sure that the file is complete.
When we receive your loan proceeds become actual; any credit balance available for the semester will be sent to you in care of the director.
It will be to your advantage to bring copies of all your financial aid records with you so if there are any problems, you will have the information available to you so that the director may send any information to us in the States. Hope this helps to answer any questions you might have. Please feel free to contact me at 802-443-5374 or to come in and discuss your account.
It is our hope that your term abroad will be an exciting and rewarding experience for you. SAFE TRAVELS!