Media Reserve FAQs

1. How do I put media items on reserve?
2. How do I schedule a screening?
3. What is the loan period of media reserves?
4. Middlebury does not own a copy of what I need. Can I order it?
5. Can I put my own personal copy on reserve?

6. How long does it take to process reserve items?
7. How can I verify that my reserve request has been processed?
8. Whom should I contact with further questions?

 

1:

How do I put media items on reserve?

A:

For multiple titles:
Complete the Reserve List Form and email it to: Library Reserve
or
Search Midcat and click on "Save Records" for items you wish to put on reserve.  View and then export the saved records to your own email account (be sure to accept the default "full display").  Forward the exported records to Library Reserve with course number and loan period.  Be sure to export to your email and then forward the message to the library - otherwise, a list is generated with no course or faculty information attached.
or
Bring items directly to the Circulation Desk at the Library.

For single title:
Search Midcat and click on "Put on reserve (faculty only)" for each item you wish to put on reserve.  A form will ask for your name, course number, and the loan period.

2:

How do I schedule a screening?

A:

Before requesting a screening, arrange for a suitable screening room with the Course Scheduling Office (ext. 5069). Plan to coordinate with that office for an appropriate teaching space if your audiovisual requirements for a semester are substantial. 

After the location and time have been scheduled, contact the Reserves Office at the Library Circulation Desk (ext. 5494) to place the DVDs and videos you will be using on reserve for your course. All requests for classroom screening of a video must be received at least 48 hours in advance in order to reserve the video, or to allow time to recall it in case it is on loan to another professor.

Films and videos from sources outside the College may be booked via Middlebury's film rental form. After you have scheduled a room for your showing, and have financing approval, fill out the form and submit it. Place your orders as far in advance as possible-- a lead time of at least two weeks is recommended

If you need assistance with your screening(s) or an orientation to the projection equipment in the classroom, you may contact the Helpdesk (ext. 2200) to arrange it.

Library Video and Public Performance Rights

Most of the videos and DVDs in the new library do not include public performance rights.

These rights are needed if:
You plan to show a film for your club or student organization,
or
A screening is open to the public. This includes an instructor showing a video as part of the curriculum, but inviting people who are not enrolled in the class to attend. It also includes small groups who want to view a movie for entertainment in a public space.

Public performance rights are not needed for classroom-related screenings or private screenings in your room with a group of friends.
If you need to obtain public performance licensing for an event, please contact the Center for Campus Activities and Leadership (CCAL) in McCullough Hall, (ext. 3103).

Some videos in the library do include public performance rights. Please contact Sue Driscoll (ext. 2048) for further information.

3:

What is the loan period of media reserves?

A:

Videos, laser discs and DVDs circulate for 4 hours within the Library.

Faculty borrowers may override this loan period for items on reserve for their course.  If a media item is on reserve for more than one course, circulation is limited to 4 hours.

4:

Middlebury does not own a copy of what I need. Can I order it?

A:

Use this Purchase Order Form to suggest that the Library order a book, DVD, non-music CD, etc.   This form may be used by students, faculty and staff members.   If you have any questions, please contact the Library Liaison for your area of interest.

5:

Can I put my own personal copy on reserve?

A:

Personal copies can be placed on reserve, but cannot be protected from the wear and tear of heavy reserve use.

Personal copies must be marked and bar-coded for use with our automated circulation system.

Items needed for screening must be dropped off at the Circulation Desk with screening date and time information, at least 48 hours prior to screening.

The Library cannot assume liability for personal copies which are stolen or damaged.

6:

How long does it take to process reserve items?

A:

Thousands of items are placed on reserve each term with most items submitted the first week of class.   Reserve requests are processed on a first in, first out basis.   We ask your understanding and cooperation in expediting a complex process and avoiding delays by delivering your materials to the Reserve Department well before the beginning of each semester.

7:

How can I verify that my reserve request has been processed?

A:

To check on line, go to the Library's main page.  Under "Quick Links" click on "Reserves".   Select "Find Printed Reserve Materials".  Select "instructor" under "search for." Type your last name in the box, and click on "search".   This will bring up a list of all items you currently have on reserve.

8:

Whom should I contact with further questions?

A:

Please email the Reserves Department, stop by the Library, or call (802)-443-5495 for assistance.