Appendix A: Address Types

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Address Types

The Address Type classifies an address and determines how it will be used. All reports and processes, such as producing mailing labels, will pull addresses based on the type. Select the appropriate address type from the table when any address is entered in the database.

There should be only ONE active address per address type - the only exceptions are for the Finance or Vendor types VO, VC, and VR.

Though any address type can be entered anywhere on campus, certain departments may only use a limited number for their work functions. This list is sorted with address types used primarily by certain offices listed together.

****This list is based on current business procedures on campus but may change as the College adds additional Banner modules and as work procedures are clarified and identified.It is in the College's best interests to create as few address types as possible to simplify reporting and mailing procedures.

Code	Type	Definition

MA	Primary mailing address	All records (except vendors) must have a primary mailing address. There should never be more than one active MA address per record. Most often it is the home address for individuals (though another address can be preferred) or a business address for a corporation or organization. Effective dates must be entered if a pending address change is known or if it is one of a constituent's seasonal mailing addresses (effective dates should then coincide with the dates on the Seasonal Home address).

HM	Home	Home address, use only when the address is different than MA. Can be used to record a UPS/FedEx delivery address for a physical location.
BU	Business	Employment address for a person. (The primary business address for a company or organization is entered as an MA address type.) ***Use for College employee's campus mailing address.
B2	Second Business	Additional employment information when a person has more than one occupation or job. (Most often used by EA/CSO). Use for College employee who has a second campus mailing address. Use only when different than MA and BU.
SH	Seasonal Home	Seasonal home address. Use with individuals who have specific dates for seasonal changes in their primary mailing address. Use in tandem with address MA. Effective dates must be entered and should coincide with the effective dates of MA.
TP	Temporary	Use for a temporary address for mailings when different than MA and when MA should remain unchanged. Often used for temporary summer addresses. Used by the Commons for students spending the summer some place other than home or for applicants with a summer address for mailings before matriculating. Used by Human Resources for an on-leave address when MA primary address should remain unchanged. Use only when different than MA. Effective dates must be entered for proper use.
C1	Campus	Campus office location – Physical location - building and room. (primarily for employees).
C2	Campus 2	Second campus office location – Physical location - building and room. (primarily for employees who have two jobs or offices on campus).

Student Records
RH	Resident Hall	Student residential on-campus location – hall and dorm room.
MC	Student Mail Box	Student campus mailing address/box number.
OC	Off-campus	Address for students living off-campus when different from their home (parents') address. Use only when different than MA.
E9	e911 Location	e911physical location tied directly to phone extension.

Finance
VO	Vendor Order	Used primarily by Finance offices.
VR	Vendor Remit	Used primarily by Finance offices. Enter ONLY IF different thanVO.
VC	Vendor Contact	Used primarily by Finance offices.
FS	FinanceStewardship	Use to record a mailing address for stewardship purposes when different than MA. For sending K1 and 1099 forms and other stewardship documents for donors, PIF and Charitable Gift Annuity participants.

Finance/Dean's Office
F1	FRP 1	Financially responsible person. Tuition billing address when different than either parents' address.
F2	FRP2	Second financially responsible person. Tuition billing address when different than either parents' address.
GU	Guardian	Guardian's address, entered ONLY on Guardian Information form.
EM	Emergency	Emergency address when different than parents, entered ONLY on Emergency Contact Form.

Human Resources
I1	Primary Insurance	Primary Insurance Beneficiary address
I2	Contingent Insurance	Contingent Insurance Beneficiary address
SE	Spouse Employment	Spouse's employer address relating to insurance. Used by HR only.

Admissions/Financial Aid
HS	High School	High School address used by Admissions
PA	Parent's address	Parent's address - used primarily for admissions and financial aid program.

External Affairs
VA	Vacation Home	Use to record a vacation or seasonal home address not used for mailings.
AA	Alternate Address	To record other home addresses, not usually used for mailings. Can also be used to note special mailing addresses used by UPS/FedEx when different from regular mailing addresses.
MG	Matching Gift Company	Use to record an address for sending matching gift forms to a business when it is different than MA or BU.

BI	BI	Required by Banner system, reserved. Do not use.
XX	TGRFEED	Required by Banner system, reserved. Do not use.

Appendices

Appendix A: Address Types

Appendix B: Sample addresses and formats by country

Appendix C: References for Australia, Canada and Northern Ireland