Adding Resource Gallery Items to Academic Profiles

• Be respectful of others' use of this Resource Gallery. Do not delete, rename, or replace items that were not put there by you.
• Use descriptive file names. "john_smith_cv.pdf" is agood file name for John Smith's CV, whereas "cv.pdf" is not because there will likely be many CVs in this gallery.

Moving Existing Documents

Adding Files Using the Resource Manager

The Resource Manager is the most common way to add files to a Resource Gallery and probably the one you are most familiar with. However, for these items, you will be using a different Resource Gallery than the default one for your department or program. Follow these steps to add a new file:

1. Open Internet Explorer
2. Browse to your site
3. Scroll to the bottom of the page and click Log On; enter your login information
4. Click on Faculty & Office Hours in the left hand column
5. Click Switch to Edit Site in the Edit Console
6. Click Resource Manager in the Edit Console
7. You will see a tree of Resource Galleries in a new window. Click on the link named "offhours" which is in: /Resources/www.midddlebury.edu/ academics/acadinfo/offhours
8. Click Add New...
9. Click Browse to the left of Local Resource
10. Locate the file on your file system and click OK
11. Enter a Display Name and Description for the file, if you so desire
12. Click OK

Your file is now ready to use within your profile postings using the Image Manager or the Document Manager. See the sections later in this document on including Resource Gallery items in your postings.

Adding Images Using the Image Manager

The Image Manager is typically used when you want to include a new file in a posting, but can also be used to upload files to a Resource Gallery. Here are steps to upload a new image using the Image Manager (note that this is an optional alternative to using the Resource Manager - use whichever method you like best):

1. Open Internet Explorer
2. Browse to your site
3. Scroll to the bottom of the page and click Log On; enter your login information
4. Click on Faculty & Office Hours in the left hand column
5. Click on the name of the faculty member for whom you will be adding an image in the right column
6. Click Switch to Edit Site in the Edit Console
7. Click Edit in the Edit Console
8. Click the Image Manager button  in the Edit Window
9. In the Image Manager window, click the plus sign next to www.middlebury.edu
10. Click the plus sign next to academics
11. Click the plus sign next to acadinfo
12. Click on offhours
13. Click on the Upload Image tab at the top of the Image Manager window
14. Click Browse... to the right of File
15. Locate the image on your filesystem and click OK
16. Known Bug: The "Overwrite file if file with such name exists?" checkbox does not work. Please use the Replace function of the Resource Manager instead.
17. Click Upload

Your file is now ready to use within your profile postings using the Image Manager. See the sections later in this document on including Resource Gallery items in your postings.

Adding Documents Using the Document Manager

Note: These steps are identical to those in the above section on Adding Images Using the Image Manager except for step 8 where you click on the Document Manager button instead of the Image Manager button.

The Document Manager is typically used when you want to include a new file in a posting, but can also be used to upload files to a Resource Gallery. Here are steps to upload a new document using the Document Manager (note that this is an optional alternative to using the Resource Manager - use whichever method you like best):

1. Open Internet Explorer
2. Browse to your site
3. Scroll to the bottom of the page and click Log On; enter your login information
4. Click on Faculty & Office Hours in the left hand column
5. Click on the name of the faculty member for whom you will be adding an image in the right column
6. Click Switch to Edit Site in the Edit Console
7. Click Edit in the Edit Console
8. Click the Document Manager button  in the Edit Window
9. In the Document Manager window, click the plus sign next to www.middlebury.edu
10. Click the plus sign next to academics
11. Click the plus sign next to acadinfo
12. Click on offhours
13. Click on the Upload Attachmenttab at the top of the Document Manager window
14. Click Browse... to the right of File
15. Locate the image on your filesystem and click OK
16. Known Bug: The "Overwrite file if file with such name exists?" checkbox does not work. Please use the Replace function of the Resource Manager instead.
17. Click Upload

Your file is now ready to use within your profile postings using the Document Manager. See the sections later in this document on including Resource Gallery items in your postings.

Including Images Using the Image Manager

1. Open Internet Explorer
2. Browse to your site
3. Scroll to the bottom of the page and click Log On; enter your login information
4. Click on Faculty & Office Hours in the left hand column
5. Click on the name of the faculty member for whom you will be adding an image in the right column
6. Click Switch to Edit Site in the Edit Console
7. Click Edit in the Edit Console
8. Click the Image Manager button  in the Edit Window
9. In the Image Manager window, click the plus sign next to www.middlebury.edu
10. Click the plus sign next to academics
11. Click the plus sign next to acadinfo
12. Click the plus sign next to offhours
13. Select the file from the list of files under offhours. A preview of the image will appear in the preview pane to the right.
14. Click Insert

Including Documents Using the Document Manager

1. Open Internet Explorer
2. Browse to your site
3. Scroll to the bottom of the page and click Log On; enter your login information
4. Click on Faculty & Office Hours in the left hand column
5. Click on the name of the faculty member for whom you will be adding an image in the right column
6. Click Switch to Edit Site in the Edit Console
7. Click Edit in the Edit Console
8. Click the Document Manager button  in the Edit Window
9. In the Document Manager window, click the plus sign next to www.middlebury.edu
10. Click the plus sign next to academics
11. Click the plus sign next to acadinfo
12. Click the plus sign next to offhours
13. Select the file from the list of files under offhours
14. Click Insert