1:
What is a budget number?
A:
A budget number is the string of numbers used to track budgets and expenses. A budget number consists of a fund, org, account, program code, and sometimes an activity code or location code. The budget number is also known as a FOAPAL.
2:
What is a FOAPAL?
A:
A FOAPAL is the acronym used by Banner for the budget number.
F Fund
O Organization
A Account
P Program
A Activity (optional)
L Location (optional)
3:
What is Banner?
A:
Banner is the computer software that the College uses for most of its activities, including tracking financial data. For more information click
here.
4:
How do I use Banner?
A:
Banner training is provided by LIS.
Click here for more on LIS workshops. For more specific information on navigating on Banner, contact the Budget Office at
budget@middlebury.edu. To get access to Banner, please contact your supervisor.
5:
How do I get access to a fund or an org for myself or someone I supervise?
A:
There is a "Request Access" form located at the LIS web page that you will need to fill out. Just go to
https://cat.middlebury.edu/forms/lis/banner/banner_request.php.
You will be asked first to log in. The form itself contains directions as well as contact names if you have questions. Once you have filled out the form, click on Submit, and the form will be routed electronically for processing. You will be notified when the new access is in place.
6:
How do I find out how much money I have in my budget?
A:
Check Banner INB (FGIBDST) for information on your budget, or use BannerWeb. You can also get your budget information from the Hyperion budget reports. Contact us if you are having any difficulty.
7:
I just charged something on a line I haven't budgeted for. How do I change my budget?
A:
You do not have to change your budget as long as you have enough total money to cover the expense. If you would like your budget lines to directly reflect your expenses please
send an e-mail to Budget Office indicating where you want budget money moved from and to.
8:
What is an activity code?
A:
An activity code is a number that allows easy tracking of an event or on-going activity. When used in conjunction with the org and account numbers the expenses attributed to the activity can easily be monitored.
9:
I found a transaction on my report that wasn't charged to the right org (or fund or account or activity), what do I do?
A:
You will need to request that a journal entry be created, to move the charge to the appropriate place. The Controller's Office handles all corrections to YTD actuals.
Please contact Jean Gross (
cojg@middlebury.edu) in the Controller's Office for more information,
OR you may access the Journal Entry template from our "Whom Do I Contact?" page and submit the JE request yourself. Further instructions will be found on the Journal Entry template.
10:
What is the current business mileage reimbursement rate?
A:
Effective for travel beginning on January 1, 2008, the rate for reimbursing use of a personal vehicle for College business will be $0.50 per mile through June 30, 2008.
Due to rising gasoline prices, the IRS has increased the allowable mileage reimbursement rate July 1 through December 31, 2008, and the College's reimbursement rate will increase to $0.58 per mile for this period.
If you need to fill out a Travel Reimbursement voucher,
click here to access an electronic form in Excel. Select
Electronic Travel Voucher (.xls)