1:
What is a budget number?
A:
A budget number is the string of numbers used to track budgets and expenses. A budget number consists of a fund, org, account, program code, and sometimes an activity code or location code. The budget number is also known as a FOAPAL.
2:
What is a FOAPAL?
A:
A FOAPAL is the acronym used by Banner for the budget number.
F Fund
O Organization
A Account
P Program
A Activity (optional)
L Location (optional)
3:
What is Banner?
A:
Banner is the computer software that the College uses for most of its activities, including tracking financial data. For more information click
here.
4:
How do I use Banner?
A:
The Resource Guide for MIIS Budget Administrators provides introductory information about Banner. You can access this Guide by
clicking here.
For more specific information on navigating in Banner, contact the Budget Office at
budget@middlebury.edu. To get access to Banner, please contact your supervisor or the Middlebury Budget Office.
5:
How do I get access to a fund or an org for myself or someone I supervise?
A:
We are in the process of developing a plan for MIIS staff members requiring new Banner access. In the meantime, please feel free to contact us in the Budget Office.
6:
How do I find out how much money I have in my budget?
A:
BannerWeb is designed to provide this data just by entering your Index. You can also get your budget information from the Hyperion budget reports, using the Fund and Org codes associated with your Index. Contact us in the Budget Office if you are having any difficulty.
7:
I just charged something on a line I haven't budgeted for. How do I change my budget?
A:
You do not have to change your budget as long as you have enough total money to cover the expense. If you would like your budget lines to directly reflect your expenses please
send an e-mail to the Middlebury Budget Office indicating where you want budget money moved from and to.
8:
What is an activity code?
A:
An activity code is a number that allows easy tracking of an event or on-going activity. When used in conjunction with the org and account numbers the expenses attributed to the activity can easily be monitored.
9:
I found a transaction on my report that wasn't charged to the right org (or fund or account or activity), what do I do?
A:
You will need to request that a journal entry be created, to move the charge to the appropriate place. Contact the MIIS Business Office for all corrections to YTD actuals in Banner.
10:
What is the current business mileage reimbursement rate?
A:
Effective for travel beginning on January 1, 2008, the rate for reimbursing use of a personal vehicle for College business will be $0.50 per mile through June 30, 2008.
Due to rising gasoline prices, the IRS has increased the allowable mileage reimbursement rate July 1 through December 31, 2008, and the College's reimbursement rate will increase to $0.58 per mile for this period.
For calendar year 2007, the rate was $0.48 per mile.