Purpose
Middlebury College provides education assistance in the form of a Comprehensive Fee Credit for eligible employees’ dependent children who are enrolled full-time in the Middlebury College baccalaureate program, or as an undergraduate student in either the Bread Loaf School of English or one of the Middlebury College Language Schools. (Other affiliated programs, such as the Bread Loaf Writer’s Conference, the Monterey Institute of International Studies, or the Middlebury Monterey Language Academy are not eligible for this benefit credit.)
Eligibility
In order to qualify for the Comprehensive Fee Credit, the following terms of eligibility must be met:
A. The employee/parent must:
1) Have worked for the College:
(a) Full time for four years or more,
or
(b) Part-time, in an eligible position(s), for the
equivalent of at least 4 full-time years. “Eligible
positions” are regular positions (not: temporary,
seasonal, on-call, or contract jobs), and are
scheduled for a minimum of half time.
Work need not be continuous, so long as cumulative breaks-in-
service do not exceed cumulative actual service.
OR
2) Be a tenured faculty member.
Employees who have met all eligibility requirements and then either officially retire from the College, or leave work due to a disability or death, will remain eligible for the program.
New employees: Individuals who leave another institution, at which they had an accrual towards a tuition benefit of similar value, in order to take a position at Middlebury, may receive equivalent credit toward the Middlebury College benefit eligibility. An individual who had previously completely satisfied the service requirement for a tuition benefit of similar value at the other institution may be immediately eligible for the Middlebury College benefit. Eligibility for credit based on a previous employer’s plan will be made by the AVP of Human Resources and will be based on the facts and circumstances of each case.
B. The scholarship recipient must be:
1) A child of the employee:
(a) The natural or legally adopted child of the employee,
or
(b) The stepchild of the employee provided that:
(i) The employee’s spouse is the natural or adoptive
parent of the child, AND
(ii) The employee’s spouse is the custodial parent for
income tax purposes, AND
(iii) The employee’s custodial relationship with the
child must have been in effect for at least as long
as the waiting period for the benefit (4 years).
2) A tax dependent of the employee, as defined by the
Internal Revenue Code.
3) Less than 26 years old.
4) Enrolled full-time at Middlebury College (except that the
final semester of the senior year may be part-time).
Determination of “full-time” status will be made on a
semester-by-semester basis and under the definition
used by the program attended (baccalaureate program,
Language School, Bread Loaf School of English).
5) Must be in good academic standing.
Benefit Amount
The College will credit:
1) Undergraduate Program: 45 percent of the
comprehensive fee.
2) Summer Language Schools or Bread Loaf School of
English: 45 percent of the combined tuition/room-and-
board charges for the summer school attended.
3) Programs abroad: 45 percent of the fee if the program
abroad has a comprehensive fee. If the Middlebury
College program abroad does not have a comprehensive
fee, then 45 percent of the tuition and estimated room
and board expenses as calculated by the Schools Abroad
Office (The full amount of the benefit will be applied to
the Middlebury College tuition bill).
Maximum Allowed Benefit
The College provides two separate dependent tuition benefit programs, the Comprehensive Fee Credit described in this policy and the Tuition Cash Grant Scholarship. Eligible dependents may receive a maximum combined benefit of 8 semesters or 12 trimesters of benefit: benefits received under either program accrue towards the Maximum Allowed Benefit.
Procedure for Obtaining the Comprehensive Fee Credit
Students must apply for admission to the College through the regular admissions process: all regular admissions criteria apply. Once the student has been enrolled and Human Resources has confirmed eligibility, the tuition bill for the student will reflect the comprehensive fee credit.
Special Benefit for Summer Session Faculty and Staff
Eligible dependents of full-time summer Language School and Bread Loaf School of English faculty and staff who are: currently employed and who have a total of four or more summers of service (including the current one), are entitled to a tuition credit of 45 percent on courses taken, for undergraduate credit, at the Summer Language Schools or Bread Loaf School of English (all campuses). This benefit is subject to admissibility and is valid only for Middlebury College summer sessions. It is an extension of the College's Comprehensive Fee Credit policy, but does not apply to more than one summer session, i.e., any additional Middlebury College summer sessions attended for credit may only be covered by the standard Comprehensive Fee Credit Benefit and according to its stipulations of eligibility.