Specific holiday pay codes are to be used by employees when recording time during designated Regular Holidays. The pay codes are HOL (Holiday Pay) and HPP (Holiday Premium Pay). HOL pays at an employee’s regular rate; HPP pays time and a half. Supervisors should ensure that pay codes are being used accurately.
1. All benefits-eligible staff should enter HOL for designated Regular Holidays that fall on their normal work schedule, whether or not they actually do work that day.
2. All hourly staff should also enter HPP for any hours they do work on a designated Regular Holiday (salaried staff are not eligible for Holiday Premium Pay).
3. Hourly, benefits-eligible staff will therefore enter both HOL and HPP hours if they work on a designated Regular Holiday. This results in two and a half times their normal rate of pay.
4. Hourly staff should be careful to enter hours in the correct shift.
|
Worked on Regular Holiday |
Did not work on Regular Holiday |
Salaried Staff |
No action. |
HOL code will default in during payroll processing. |
Hourly Staff -Benefits-eligible |
Enter HOL for any hours you would normally have worked,
AND
Enter HPP for the hours you actually worked.* |
Enter HOL for any hours you would normally have worked. |
Hourly Staff -Not benefits-eligible |
Enter HPP for the hours you actually worked.* |
No action. |
* Don't forget to enter HPP hours on the correct shift.