Assistant in Academic Administration

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Job Descriptions

Academic Affairs

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General Information
Position Title:	Assistant in Academic Administration
Control Number:	000514
Reports To:	000970
Department Name:	Academic Affairs
Location:	Academic Affairs
Date Prepared:	FEB-07
Exempt:	No

Primary Purpose

Provides administrative support to the Dean of the Curriculum, the Curriculum Committee, and the Director of the First Year Seminar Program; administers the logistical operations for winter term; provides technical and academic support for banner registration. Provides budget support for the Vermont Genetics Network Grants.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Registration Technical and Academic Support: Attends Registration and Student Module Implementation team meetings. Creates and implements guidelines for course data entry. Trains banner superusers. Researches registration problems and makes changes as necessary.

Assists the Dean of Curriculum (DCURR): Prepares and organizes materials for the Curriculum Committee’s review, records meeting minutes, prepares and sends decision letters, maintains a database of proposals and requests submitted to the committee, investigates distribution requirement issues.

Support and Organization of Winter Term: Publishes the winter term catalog; data entry of winter term courses into banner for registration; provides registration support and administer waitlists for visiting faculty; locates and assigns housing for visiting instructors; facilitates offices, keys, phones, and arrival information for 30+ visiting faculty.

Preparation the General Catalog: Disseminate sections of the General Catalog to respective offices on campus for review and revision; make updates for final copy; print and review content for all academic department submissions; forward edited copy to the Dean of Curriculum; make all revisions, and prepare for posting on the web.

First Year Seminar Program: Prepares the First Year Seminar Registration booklet for publication and mailing; assists in organizing advisor meetings, processes vouchers, and maintains the web page; facilitates the seminar proposal/approval process.

Vermont Genetics Network: Place orders and maintain excel spreadsheets for faculty and students who have received grants to accurately track budget amounts. Provide monthly budget updates.

Education & Training

Bachelor’s degree or equivalent required

Experience

3-5 years previous administrative/academic office support experience in a higher education setting. Customer service or training experience required. Experience with the SCT Banner Student System.

Knowledge

Familiarity with a broad range of personal computing software applications, including word processing, spreadsheets, database management, and Web page creation. Requires basic understanding of Macintosh and Windows operating systems and ability to be a banner superuser. Familiarity with College procedures and guidelines.

Other

Excellent communication skills, computer literacy, ability to work well with other people, and good problem-solving abilities. Ability to communicate with both technical and non-technical personnel and to work in a team-oriented environment, responding to rapidly changing demands.