Administrative Assistant

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Job Descriptions

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General Information
Position Title:	Administrative Assistant
Control Number:	001289
Reports To:	000852
Position Title	Department Name
Associate Director of Athletics	Athletics
Department Name:	Athletics
Location:	Athletics
Date Prepared:	May-05
Exempt:	No

Primary Purpose

Control and monitor access, security and safety of the athletic complex. Identify and report maintenance issues daily. Perform administrative support and receptionist duties for the Department of Physical Education and Athletics.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

*Answers phones and directs calls within the department.

*Greets visitors, gives out requested information, directs people to staff offices and notifies person(s) being visited.

*Handles incoming deliveries and contacts department staff for pickup.

* Performs a walk thru of the athletic facilities hourly.

* Organizes and takes sign-ups for the tennis and squash courts in the Bubble and Nelson.

*Works as a part of the administrative support team. Maintains departmental databases, performs administrative functions as assigned utilizing file maker pro and excel.

*Assists coaches with recruiting and other department communications efforts.

Performs other duties as assigned to assist the department in obtaining and maintaining its mission.

Education & Training

High school diploma or equivalent.

Experience

2 Years administrative support experience.

Knowledge

Knowledge of campus and local area. Computer competency including excel, word and file maker pro.

Other

Ability to walk around the athletic complex. Courteous and efficient telephone etiquette. Strong interpersonal skills. Ability to meet the needs of a diverse constituency.