Consults and assists the Bread Loaf administrators and faculty members during the academic school year when they are absent and when they are in attendance on three campuses.
Analyzes and synthesizes past and current expenses creating yearly budgets and submits to the Director for approval.
Keeps track of expenditures and income for budgets and specialty grants.
Approves, signs, and processes vouchers with appropriate receipts.
Accounts for advances and returns funds when necessary.
Coordinates payroll and honorarium paperwork; obtains proper documentation.
Supervises office support staff.
Analyzes & assigns changes in work schedules.
Conducts performance evaluations, approves vacation and flex-time.
Communicates daily with the Director by phone for handling of correspondence and messages.
Assists the Director with foundation and year-end reports.
Analyzes each retuning student's record, determines suitability for readmission to School of English.
Readmits students, consults with Director on problem cases.
Tracks deposit payment.
Keeps weekly stats concerning admissions, denials, cancellations and withdrawals for three campuses paying attenion to male/female ratios, number of beds available vs. students living off campus, deposits paid.
Synthesizes weekly stats into yearly stats individually for each campus for the archives.
Coordinates course enrollment consulting and advising students of degree requirement status.
Coordinates grade recording, turning in of evaluations by professors on each student for each campus.
Tracks progress of seniors ensuring they meet graduation requirements.
Submits information to Graduate Registrar for confirmation of graduation and ordering diploma.
Records and transcribes evaluations of professors into student's permanent record.
Tabulates housing requests, assigns rooms, for students, faculty and staff.
Analyzes and reassigns housing if necessary.
Submits to accounting proper documentation concerning addition or deletion of student fees.
Solicits and assigns workaid position for Santa Fe and Vermont campuses and submits financial aid.
Coordinates and produces master lecture/entertainment schedules, commencement programs, informational mailings and appointment schedules during the summers.
Assists the director to ensure smooth running of program.
Carries out general duties such as answering phones, handling correspondence and inventory control, coordinating mass mailings, keeping appointment schedules.
Assists the director, faculty, staff and students as necessary.