Works cooperatively with others and accepts direction from supervisors.
Financial Support
- Oversees the day-to-day financial activities of student organizations.
- Assists student organization treasurers manage their organizational budgets, track their account balances, and arrange all payments needed to support their various programs and events.
- Serves as the link between the various financial needs of the organizations and College Accounting policies to make sure all the forms of financial paperwork go through the system smoothly and on time.
- Processes all Banner Finance work including vouchers, journal entries, purchase orders, cash/advance deposits and receipts. Processes invoices and vendor correspondence for contracted services.
- Tracks credit card machines, handles appropriate paperwork, and works with accounting or local bank to address errors.
- Organizes use of office credit cards, reconciles credit card statements.
Programming Support
- Coordinates and serves as CCAL liaison with support services (Facilities Management, Dining, Media Services, Public Safety, Scheduling, Cashiers Office, LIS, Athletics, Purchasing, Mailing Services, Accounting) and meets weekly with support service staff members.
- Maintains a calendar of activities for all student events.
- Plans and facilitates Winter Term Workshops including the composition of the winter term catalog and the scheduling of classes.
- Coordinates student tabling.
- Organizes bi-annual Campus Activities Fairs.
Administrative support
- Provides outstanding customer relations with students, staff, faculty, parents and visitors to the College.
- Manages the office to include screening mail, forwarding & posting information, ordering office supplies, maintains office files, answers phones, and greets visitors as needed.
- Prepares project request and work orders, such as painting, and building repairs.
- Coordinates and facilitates the distribution and maintenance of a variety of 16 student organization offices, storage and recreational spaces, including the SGA / MCAB office, Band Room, and storage spaces.
- Coordinates key assignments and office access for student organizations.
- Responsible for all student information/files for professional staff including confidential documents.
- Provides administrative support for the Director of Campus Activities.
- Arranges appointments for students/staff and CCAL staff members.
- Coordinates mailings and provides assistance with office projects.
General Duties
- Serves on committees as needed.
- Supports growth and development of enhanced residential plan.
Participates in professional development programs.
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