Events and Administrative Coordinator

Employment Opportunities Hiring Process Staff Compensation Program MiddPoints College Handbook Banner/Payroll Information Pay Calendars

Job Descriptions

Academic Affairs Administrative Assistant Admissions Alliance for Civic Engagement Assistant Treasurer's Office Athletics Bread Loaf School of English Bread Loaf Writers Conference Budget Office Career Services Office Center for Campus Activities and Leadership Center for Counseling and Human Relations Center for Teaching, Learning and Research

Center for the Arts

Chaplain's Office College Advancement College Store Commons Administration Communications Controller's Office Dean of Student Affairs Office Dining Services Environmental Affairs Events Office Assistant Executive Vice President and Treasurer's Office Facilities Services Geography Golf Course Health Center Human Resources Institutional Research Language Schools Library and Information Services Mailing Services New England Youg Writer's Conference Night Watchman NITLE Off-Campus Study Office for Institutional Planning and Diversity President's Office Public Safety Registrar's Office Reprographics Science Tech Support Services Snow Bowl Sports Medecine Student Financial Services Undergraduate Research Vermont Campus Compact

Benefits Optimal Health Initiative Staff Development Training Resources Supervisor Information Safety / Ergonomics/ Workers People Who Can Help Procedures Related Sources of Information Faculty Housing and Other College Rentals Contact Us

General Information
Position Title:	Events and Administrative Coordinator
Control Number:	002484
Reports To:	000577
Position Title	Department Name
Operations Manager	Center for the Arts
Department Name:	Center for the Arts
Location:	Center for the Arts
Date Prepared:	APR-08
Exempt:	No

Primary Purpose

The Events and Administrative Coordinator facilitates the mission of the Mahaney Center for the Arts (MCFA) by providing event and administrative support to the MCFA Management Team. Day to day supervision of Front of House staff and administrative student workers.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Primary responsibilities include:

Conducts Center for the Arts building tours for visitors and daily building check.
Supervises all departmental student workers (Front of House staff and office assistants) including hiring, training, scheduling, and time management.
Acts as liaison with Student Employment.

Assists in the oversight of MCFA and Performing Arts Series events, including:

Planning and day-of support for collaborative programming (including MiddArts and Spring into the Arts) and rentals.
Coordinates visiting artist local hospitality and transportation.
Serves as back-up sales associate for the Box Office.
Serves as back-up technical support for Concert Hall.

Provides administrative support for the MCFA Management Team, including:

Coordinates distribution of posters, newsletters, and other promotional materials.
Keeps promotional materials in the building up to date.
Provides administrative support to the various committees and constituents served by MCFA management team.
Other Clerical and local services support.

Education & Training

Bachelor's degree required

Experience

2-3 years previous secretarial experience preferred. Customer service experience necessary. Previous experience working in higher education and/or event management desired.

Knowledge

Advanced computer skills required, utilizing the following programs: Microsoft Word, Outlook, Resource 25, Excel, and Web applications. Familiarity with the performing arts field a plus. Knowledge of College policies and procedures helpful.

Other

Supervisory skills managing students; excellent verbal communications skills necessary. Must be detail-oriented, able to work in a fast-paced environment, and manage multiple tasks simultaneously. Excellent organizational, technological, and communications skills required. Must be able to be flexible with work schedule; some evenings and weekends required. Valid driver's license, personal vehicle required, and ability to obtain College vehicle permit. Ability to climb stairs. Ability to lift 25 pounds often.