Alumni and Parent Program & 50th Reunion Program Coordinator

Employment Opportunities Hiring Process Staff Compensation Program MiddPoints College Handbook Banner/Payroll Information Pay Calendars

Job Descriptions

Academic Affairs Admissions Alliance for Civic Engagement Assistant Treasurer's Office Athletics Bread Loaf School of English Bread Loaf Writers Conference Budget Office Career Services Office Center for Campus Activities and Leadership Center for Counseling and Human Relations Center for Teaching, Learning and Research Center for the Arts Chaplain's Office

College Advancement

College Store Commons Administration Communications Controller's Office Dean of Student Affairs Office Dean of the College Dining Services Environmental Affairs Events Scheduling Executive Vice President and Treasurer's Office Facilities Services Geography Golf Course Health Center Human Resources Institutional Research Language Schools Library and Information Services Mailing Services New England Youg Writer's Conference NITLE Off-Campus Study Office for Institutional Planning and Diversity President's Office Public Safety Registrar's Office Reprographics Science Tech Support Services Snow Bowl Sports Medecine Student Financial Services Undergraduate Research Vermont Campus Compact

Benefits Optimal Health Initiative Staff Development Training Resources Supervisor Information Safety / Ergonomics/ Workers People Who Can Help Procedures Related Sources of Information Faculty Housing and Other College Rentals Contact Us

General Information
Position Title:	Alumni and Parent Program & 50th Reunion Program Coordinator
Control Number:	000127
Reports To:	000128
Position Title	Department Name
Associate Vice President for Alumni Relations	College Advancement
Department Name:	College Advancement
Location:	College Advancement
Date Prepared:	Aug-05
Exempt:	No

Primary Purpose

Manage all alumni chapter and region activities and interaction with the College; manage the 50th reunion program; manage and maintain alumni and chapter web pages.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Provide support to alumni chapter and regional volunteers by assisting chapter officers with event procedures, following the guidelines set by Alumni and Parent Program Office and the MCAA Board; facilitate event needs: printing, mailing, vendor contracts; set up online response mechanism; record responses and ensure information is put into database following event; as appropriate, analyze event constituency.

Maintain alumni and parent program web pages; online calendar of alumni events; chapter web pages including event announcements.

Oversee spring admissions receptions and fall welcome gatherings; collaborate with volunteers on arrangements for events; facilitate the invitation production and mailing.

Provide general support for on-campus events-reunion, homecoming, fall family weekends, golf tournament; process registration forms, assign housing, assist on site during events

Manage the 50th reunion program and activities by recruiting volunteers for various aspects of program; collaborates with volunteers to develop weekend program.

Staff 50th reunion program on-campus; coordinate registration, housing, and catering; recruit and supervise student volunteers for weekend.

Develop 50th reunion publications, including directories, newsletters and informational mailings; coordinate all aspects of 50th reunion yearbook, including arrangements for work sessions on campus with volunteer committee; facilitate the production of yearbook.

Serve as administrative support to Middlebury College Alumni Association Board of directors; prepare all correspondence and meeting materials; arrange on campus and off campus meetings.

Respond to alumni and parent requests.

Provide general project and planning support as needed.

Perform other duties as assigned

Education & Training

High School diploma required. College preferred. Expertise in word processing, knowledge of database systems and computer applications

Experience

Knowledge

Other

Ability to handle confidential materials with tact and discretion. Strong organizational, interpersonal, and communications skills required. Attention to detail imperative.