*Responsible for coordinating the tasks of all employees assigned to Operations tasks.
Accounting / Cash Controls:
Assists with processing cash up report for each register at end of day and reconciles cash up sheets.
Maintains store bank and appropriate level of funds.
Sets up extra cash drawers for start of each semester and Bread Loaf.
Creates purchase orders for ordered inventory.
Maintains computerized inventory list for clothing & gift items.
Processes daily department charges and sends to accounting.
Inputs daily sales report into Banner for store & Bread Loaf and prepares daily bank deposit.
Sends copy of DSR to Cashier’s office.
Reconciles purchase orders, invoices, and packing slips to ensure accuracy.
Matches up credits with invoices for payment.
Inputs invoice information into Banner to create a document number.
Files invoices and credits when complete.
Reviews monthly statement reports from vendors.
Reviews budget accounts when needed.
Processes journal entry to debit/credit accounts and submits vouchers when needed.
Prices merchandise for store pick-up or to send charging appropriate account.
Processes invoices for payment/credits for overstock or incorrect shipments.
Enters journal transfers to debit/credit accounts.
Researches and rectifies any problems with billings, payments and shipments.
Assists with inputting pricing information into POS so items scan at register.
Ordering / Inventory Control / Merchandising:
Ensures consistent merchandise inventory levels by placing orders to anticipate demand.
Meets with vendors.
Coordinates Fiscal Year Inventory.
Places postal orders and purchases stamps for the store.
Performs end-of-year fiscal year inventory, accounts receivable and payable report.
Maintains computerized inventory list.
Assists departments with special orders.
Sets selling price of all merchandise, except books, using current practices.
Approves online or mail acknowledgements against purchase orders.
Assists with checking in, pricing, and/or restocking merchandise as needed.
Graduation:
Coordinates mailings for graduation announcements, diploma frame brochures, and ring brochures.
Orders and returns all academic regalia for students, faculty, alumni, and trustees.
Website / Mail Orders:
Manages and maintains store website for all merchandise except books.
Processes website and mail orders.
Processes batches of orders through cash register.
Maintains sales report of web and mail orders including shipping.
Telephone Support
Provides all aspects of customer service needed by phone.
Updates voice mail message for main store phone/catalogue phone.
Operations Support:
Submits MIDD POINTS information bi-weekly.
Assists with selling merchandise at athletic events.
Operates cash register as needed.
Assists with opening and closing the Bookstore as needed.
At the request of the Bookstore Manager, attends regional trade shows with Retail Coordinator to take classes and purchase merchandise that fits within Bookstore merchandising plan.
Other duties as assigned.