Provides Administrative Support for Health Professions Program
Develops and maintains undergraduate premed groups, medical school applicant groups, and alumni groups (approximately 21 groups involving 531 individuals)
Creates and maintains a file for each on-track premed student and others considering health professions
Manages annual revisions of essential program literature, updating deadlines
and including national and campus policy changes:
Handbook for first and second-year students (16pages)
Handbook for medical school applicants (25 pages)
First-year advisors Quick Advising Reference
Brochure for Admissions Office
Provides essential information in support of applicant interviews by faculty
on Health Professions Committee
Establish and communicate procedures to applicants
Develop and provide pertinent forms and instructions
Match applicants with committee members
Manage the timely distribution of accurate and confidential
applicant files to committee members for interviews
Organize and arrange interviews for applicants with director
Coordinates candidate interview data
Provides on-going information and assistance to faculty on the Health
Professions Committee
Coordinates materials for inclusion in medical school dossiers:
Ensures that legal requirements are met with regard to
confidentiality of recommendations
Maintains details of applicant requests to release dossiers to
medical schools, and a variety of follow-up communications
Obtains grade reports and resolves transcript errors (missing labs,
etc.)
Computes science GPA for each medical school applicant (±50)
Logs admissions activity for each applicant including interviews, acceptances, and rejections
Compiles admissions statistics for each medical school admissions class into annual comprehensive reports
Compiles internship, research, and volunteer opportunities into attractive
newsletters (approx. 6 annually) for dissemination to appropriate premed groups
Designs new forms to enhance the quality of dossiers or other premed related procedures
Manages on-line advisor information from American Association of Medical Colleges (AAMC) and Medical Colleges Admission Test (MCAT)
Represents Health Professions Program at Academic Forum
Attends and participates in fall and spring meetings for medical school applicants
Initiates communication with Alumni MDs for mentoring purposes; provides contact information to premed applicants as requested
Maintains library of medical school literature, purchasing primary resources
Arranges rural preceptorships between premed students and physicians outside of Addison County per instructions of Professor David Napier: contacts physicians, prepares related vouchers, occasionally transporting students to preceptorship site
Assists Premedical Society with programming efforts
Interacts with academic coordinators to ensure proper dissemination of research and medical opportunities, and seeks to minimize programmatic conflicts with science departments
Provides Administrative Support for Scholarship and Fellowship Activities:
Updates and produces annual scholarship summaries/handouts for potential applicants, ensuring accurate information.
Prepares and disseminates selection committee members’ evaluation packets
Prepares appointment and nomination forms for signature by faculty advisor Dean or President
Ensures that scholarship applications are complete, properly assembled, and mailed consistent with foundation requirements
Manages on-line submission of some scholarship applications in consultation with director
Compiles comprehensive report of scholarship applicant activity each year
Creates and maintains files for each scholarship program to which Middlebury students or alumni apply, maintaining current information
Coordinates Battell Scholarship program: process requests, vouchers, communicate with Addison County high school principals, applicants and their colleges
Provides administrative assistance to faculty advisors of various scholarship programs: Professors Macey, Klyza, Johnson, and Dean Guttentag
Provides Administrative Support for General Office Activities
Serves as primary responder to phone, e-mail, and drop-in inquiries from prospective students, parents, undergraduate students, and alumni interested in health professions and scholarship information.
Initiates and composes correspondence
to accompany scholarship applications (transmittal letters)
to accompany late arriving recommendations for medical schools
Composes major communications to applicants and others in draft
Prepares director’s correspondence and documents: proof, format and disseminate
Schedules meetings: premed group meetings; committee meetings, scholarship information meetings; guest lectures; director’s professional meetings
Coordinates campus needs for visiting guests
Compiles data of activities for assessment of office functions
Utilizes Banner to research student information for both Health Professions and Fellowships
Director travel: assists in researching travel options, making reservations, providing maps, and preparing materials for director pertinent to each conference situation
Processes vouchers: for scholarship stipends, reimbursements, and other professional activities
Tracks budgetary expenditures; projects changes and adjustments
Graphics design: newsletters, posters, and bookmarks
Oversees maintenance and repairs of building office equipment
Maintains office supplies, makes trips to post office and local merchants for certain supplies for office and committee meetings
Primary responsibility for development and maintenance of two program Web sites