Assistant to the Vice President for Communications
General Information |
| Position Title: |
Assistant to the Vice President for Communications
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| Control Number: |
002355
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| Reports To: |
000417 |
| Department Name: |
Communications
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| Location: |
Communications
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| Date Prepared: |
MAY-07
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| Exempt: |
No
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Primary Purpose |
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Provides administrative support to vice president for communications, the director of communications and director of public affairs; works collaboratively with communications and public affairs staff including designers, writers, editors, and the production coordinator to meet department goals. Manages the day-to-day office operations of the communication department.
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Responsibilities |
Works cooperatively with others and accepts direction from supervisors.
- Manages the calendars of the vice president and director of communications; schedules appointments using the electronic calendar, arranges meetings and teleconferences; makes travel arrangements.
- Processes vouchers and requisitions on behalf of both departments.
- Provides secretarial functions for the vice president and for the director of communications, including matters involving confidential information.
- Prioritizes correspondence and drafts responses where appropriate.
- Answers phone and functions as initial contact with the various constituencies of the communications office and directs them appropriately.
- Produces word processing documents and maintains electronic files.
- Maintains and orders office supplies for both departments.
- Manages office equipment and repairs as needed.
- Hires and supervises student worker(s) as appropriate.
- Assists the vice president and director, as appropriate, for special events.
- Makes travel arrangements for the vice president and processes expense vouchers.
- Sets up and maintains office files.
- Performs other tasks as assigned to assist the departments in obtaining and maintaining its mission.
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Education & Training |
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High school diploma or equivalent required. College helpful.
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Experience |
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3–5 years of prior administrative experience required.
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Knowledge |
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Extensive knowledge of MS Word, Excel, Outlook, and Power Point. Excellent interpersonal, communication, and organizational skills.
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Other |
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Ability to exercise good judgment in a variety of situations. Strong organizational and interpersonal skills and ability to work under pressure. Must be an effective team member and handle confidential information in a discreet manner. Must be team-oriented and able to master new technologies. Must possess initiative and be willing and flexible to meet the demands of peak workflow cycles.
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