Financial Systems Analyst

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Job Descriptions

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General Information
Position Title:	Financial Systems Analyst
Control Number:	000380
Reports To:	002206
Position Title	Department Name
Financial Systems Manager	Controller's Office
Department Name:	Controller's Office
Location:	Controller's Office
Date Prepared:	Apr-05
Exempt:	Yes

Primary Purpose

The Financial Systems Analyst, under the direction of the Financial Systems Manager, supports the functional management of the College's financial information system. The primary objectives for this position are to ensure that all finance and finance-related modules are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of systems upgrades are performed; and financial reporting is occurring timely and accurately. The Analyst is, at times, a liaison between Finance (Controller and Budget) and Information Services (IS). The Analyst participates, at times, on technology related projects related to the Finance function.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

The Analyst is involved in the operations, maintenance, and troubleshooting for the following BANNER modules:

General Ledger

Maintain Chart of accounts

Maintain and monitor system security.

Interface from other Banner Modules - such as Payroll, Student Accounts & Alumni.

Verification of system integrity through reconcilement of general ledger control accounts to subsidiary ledgers.

Perform monthly and annual fiscal closings.

Accounts Payable/Purchasing, Payroll, Grants & Contracts

Accounts Payable/Purchasing:

Ensure that invoice and check processing are functioning properly.

Maintain codified system procedures for all accounts payable system functions.

Train accounts payable staff on any new system functionality.

Ensure that purchase order processing is functioning properly.

Maintain codified system procedures for all purchasing system functions.

Train purchasing staff on any new system functionality.

Payroll:

Ensure that payroll and tax processing are functioning properly.

Maintain codified system procedures for all payroll system functions.

Train payroll staff on any new system functionality.

Grants & Contracts:

Verification of system integrity of the grant ledger to the general ledger.

Maintenance and monitoring of grant tables (indirect and fringe rate, etc.)

Maintain codified system procedures for all grant system functions.

Train grants staff on any new system functionality.

Student Accounts

Train student accounts staff on any new system functionality.

Budget

Ensure that all budget related functionality is working properly.

Train accounting staff on any new system functionality.

Endowment

Ensure that the endowment module is functioning properly (proper unitization, income distribution, etc.)

Train accounting staff on any new system functionality.

The Analyst is involved in the operations, maintenance, and troubleshooting for any and all Finance-related modules implemented not included in the list above

The Analyst is involved in the testing of future BANNER Finance and BRIO upgrades. It is expected that the Analyst assist in coordinating all testing within Finance (Controller and Budget) specifically, and with ITS, generally.

The Analyst supports the creation, implementation, and continued production of various financial reports using the standard reports available in BANNER or the College's reporting tool (BRIO), including:

Other reports

The creation of most financial reports will be a collaborative process, using various members of the College, such as the Controller, Associate Controller, Budget Director, accounting and budget personnel, etc.

In addition, the Analyst determines the integrity of data used by the BRIO reporting tool. It is expected that the information reported using BRIO is verified to the BANNER information system as to its accuracy.

In collaboration with other College offices, the Analyst is responsible for delivering end-user BANNER Finance training.

The Analyst assists in the development and maintenance of the Controller's Web site

The Analyst - at times - participates on campus-wide business process improvement initiatives.

The Analyst may be called upon to provide special financial analysis.

B. SPECIFIC DUTIES: The duties that are performed and the approximate percentage of time devoted to each annually.

50% Operations, maintenance, and troubleshooting for the following BANNER modules: General Ledger, Accounts Payable/Purchasing, Payroll, Grants & Contracts, Student Accounts, Endowment, Budget & Position Control, and any and all Finance-related modules/processes implemented not included in the list above. Also - provide secondary support to the HRIS function in Human Resources.

30% Creation, implementation, and continued production of various financial reports using the standard reports available in BANNER or the College's reporting tool (BRIO), including data integrity analysis and data reconciliation.

10% Delivery of BANNER Finance training.

10% Assist the Financial Systems Manager in other duties as assigned.

C. RELATIONSHIPS: The types of people inside and outside of the College that are contacted regularly as part of the job responsibilities. For individuals outside the College indicate name of function and type of organization.

TYPE OF CONTACT PURPOSE AND NATURE OF CONTACT

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Associate Controller and Budget Office

Creation, implementation, and continued production of various financial reports; Managing fiscal audit process (system);

Maintenance of Chart of Accounts;

Monthly closings.

Purchasing, Payroll, General Accounting, Grants & Contracts Accounting, Accounts Payable, and Bursar.

Operations, maintenance, and troubleshooting for the BANNER Finance modules.

Human Resources

Collaborate with Human resources on payroll related system issues.

Coordination of testing plans; liaison with IS for the Finance function; collaborate on BANNER Finance training.

College Budget Administrators

Provide BANNER Finance training; answer BANNER Finance and/or reporting inquiries.

Education & Training

EDUCATION AND TRAINING: Bachelor's or graduate degree in business or finance. A thorough working knowledge of Financial Systems.

Experience

Three or more years management experience in a bysiness environment with significant interpersonal contacts requiring independent professional judgment. Financial systems, Higher Education finance and accounting. BANNER Finance, SQL, and project management. Microcomputer operations including database, spreadsheet and word processing.

Knowledge

KNOWLEDGE/SKILLS: Strong verbal and written communications skills; ability to articulate strategies and implement policies; budget management; demonstrated ability to organize information, time and widely disparate priorities and complex issues so as to accomplish multiple, on-going and unrelated time critical tasks.

Other

EQUIPMENT/MACHINERY USED: All normal office equipment including microcomputers.

PHYSICAL REQUIREMENT: Good health, physically able to access all areas of the campus, both for routine visits and during emergency incidents.

The effectiveness of a Financial Systems office will depend on the diligent efforts of the Financial Systems Analyst - collaborating with College managers, staff and faculty. Accordingly, the Analyst must have well-developed interpersonal and human behavior skills to communicate effectively the proper use of the BANNER Finance information system and providing exceptional service to constituents. The Analyst comes in contact with many different personalities and types of people. The goodwill of the College must be reflected to all who come in contact with the Analyst, while utilizing appropriate measures to preserve the College's rights, resources, financial integrity and reputation in every instance. The Analyst is routinely involved in highly sensitive matters; errors in judgment could adversely affect the financial integrity and the reputation of the College.