Director of Purchasing

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Job Descriptions

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General Information
Position Title:	Director of Purchasing
Control Number:	000423
Reports To:	001033
Position Title	Department Name
Assistant Controller - Procurement and Payment	Controller's Office
Department Name:	Controller's Office
Location:	Controller's Office
Date Prepared:	Jul-93
Exempt:	Yes

Primary Purpose

The Purchasing Director must have accountability and responsibility for the purchasing function, overall responsibility for purchasing contract review and compliance in order to protext the best interests of the College, and overall responsibility and accountability for the administration of the College's procurement card program.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Timely procurement of goods and services for the best price and best quality, utilizing the Vermont State contract, preferred vendors relationships and contracts - but also keeping in mind the College's responsibility to local and minority-owned vendors.

Review of contracts to ensure: competitive quoting was used (where necessary); specific requirements of a contract are present; appropriate review and signing authority is present; adequate insurance provisions are contained in the contract.

Development and maintenance of the procurement card program; relationship management of the procurement card provider; training of users of the program; awareness campaigns to vendors; online monitoring of expenditures to ensure that the expenditures are business-related; in collaboration with the accounting and financial system staff- the posting of transactions to the general ledger; in collaboration with the accounting staff the development and maintenance of a routine audit function to test appropriateness of transactions.

Specific duties: the duties that are performed and the approximate percentage of time devoted to each annually.

40% Timely procurement of goods and services for the best price and best quality. Purchasing contract review and compliance in order to protect the best interests of the College. Administration of the College's procurement card program.

30% Purchasing contract review and compliance in order to protect the best interests of the College.

20% Administration of the College's procurement card program.

10% The Purchasing Director will manage business process improvement initiatives and special projects as directed by the Assistant Controller.

Education & Training

Bachelor's degree in accounting, business, finance, or other related field, plus professional certifications (CPM, etc.) or graduate degree in business or finance. a thorough working knowledge of purchasing principles.

Experience

Five of more years management experience in a business environment with a significant interpersonal contacts requiring independent professional judgment; Higher Education finance, and purchasing; BANNER Finance and project management; Microcomputer operations including database, spreadsheet and word processing.

Knowledge

Strong verbal and written communication skills; ability to articulate strategies and implement policies; budget management; demonstrated ability to organize information, time and widely disparate priorities and complex issues so as to accomplish multiple, on-going and unrelated time critical tasks.

Other

Must be familiar with all normal office equipment including microcomputer.

Must be physically able to access all areas of the campus, both for routine visits and during emergency incidents.

Must have well-developed interpersonal and human behavior skills to communicate effectively the importance of adhering to procurement policies, the competitive quoting process, contact review and compliance, timely and accurate transaction processing, and improving business processes. Also, it is important to gain the coorperation of teh many diverse departments in order to coordinate efforts to accomplish the goal of streamlining processes, and providing exceptional service to constituents.

The Purchasing Director comes in contact with many different personalities and types of people. The goodwill of the College must be reflected to all who come in contact with the Purchasing Director, while utilizing appropriate measures to preserves the College's rights, resources, financial integrity and reputation in every instance. The Purchasing Director is routinely involved in highly sensitive matters; error in judgment could adversely affect the financial integrity and the reputation of the College.