Gift and Endowment Officer

Employment Opportunities Hiring Process Staff Compensation Program MiddPoints College Handbook Banner/Payroll Information Pay Calendars

Job Descriptions

Academic Affairs Admissions Alliance for Civic Engagement Assistant Treasurer's Office Athletics Bread Loaf School of English Bread Loaf Writers Conference Budget Office Career Services Office Center for Campus Activities and Leadership Center for Counseling and Human Relations Center for Teaching, Learning and Research Center for the Arts Chaplain's Office College Advancement College Store Commons Administration Communications

Controller's Office

Dean of Student Affairs Office Dean of the College Dining Services Environmental Affairs Events Scheduling Executive Vice President and Treasurer's Office Facilities Services Geography Golf Course Health Center Human Resources Institutional Research Language Schools Library and Information Services Mailing Services New England Youg Writer's Conference NITLE Off-Campus Study Office for Institutional Planning and Diversity President's Office Public Safety Registrar's Office Reprographics Science Tech Support Services Snow Bowl Sports Medecine Student Financial Services Undergraduate Research Vermont Campus Compact

Benefits Optimal Health Initiative Staff Development Training Resources Supervisor Information Safety / Ergonomics/ Workers People Who Can Help Procedures Related Sources of Information Faculty Housing and Other College Rentals Contact Us

General Information
Position Title:	Gift and Endowment Officer
Control Number:	000943
Reports To:	001565
Department Name:	Controller's Office
Location:	Controller's Office
Date Prepared:	May-96
Exempt:	Yes

Primary Purpose

Responsible for all trust fund activity in the general ledger, as well as the disbursements to trust fund beneficiaries. Maintains and provides reporting on all expendable and endowed gift accounts.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Records and verifies monthly activities of all trust accounts.

Maintains data files and performs other necessary database management activities.

Calculates quarterly payments to trust fund beneficiaries, prepares vouchers and distributes payments.

Acts as authorized signatory for all College checking and savings accounts.

Responsible for domestic and international wire transfers.

Proposes sale of investments to fund annuity payments.

Performs calculations for fund close-outs upon the death of a beneficiary and prepares the necessary journal entries.

Prepares year-end work papers for all trust funds.

Prepares 1099R, 1099INT, and 1099DIV.

Prepares annual fiduciary tax returns for trust funds (forms 5227, 1041, 1041A, and VT state returns) and reports to trust fund beneficiaries (K-1's).

Analyzes and researches expendable and endowment funds and historical data and prepares reports for Trustees, College Advancement and other College departments.

Performs accounting for restricted gifts and endowments.

Acts as liaison with College Advancement to ensure accurate and timely gift reporting.

Responsible for endowment income forecasting.
Responsible for year-end availing of the 34's expendable and 60's endowment accounts.

Works with other department supervisors to set office policies and procedures.

Monitors Nucleus Fund Report for VP for Administration and Treasurer.

Prepares quarterly ATF Report.

Education & Training

Bachelor's degree required, with advanced accounting, auditing and management courses.

Experience

5 years' previous experience in the field.

Knowledge

Knowledge of general accounting and tax principles and financial standards for colleges or other not-for-profit environment required. Knowledge of gift processing procedures and regulations.

Other

Must handle confidential information in a discreet manner. Attention to detail is essential. Ability to work well with others.