Works cooperatively with others and accepts direction from supervisors.
Responsibilities include:
- *Provides administrative support for the Dean of Students.
- *Schedule and monitor Dean of Students calendar, make travel arrangements, coordinate events, and other duties as assigned.
- *Answer main office phone and direct as appropriate.
- *Provide emergency management assistance to the Dean of Students and Public Safety.
- *Manage the physical space issues in Meeker for the Dean of Students.
- *Coordinate and make arrangements for special campus events, including scheduling, publicity, catering, travel, lodging, and media services.
- *Prepare and update Emergency protocol handbook.
- *Prepare and update Dean of Students Divisional lists.
- *Manage and schedule conference room calendar.
- *Record and distribute minutes for administrative meetings of the Dean of Students.
- *Provide administrative support for Trustees Student Affairs Committee.
- *Provide administrative support for Community Council including webpage maintenance.
- *Communicate directives, instructions, messages, and information from the Dean of Students to appropriate individuals and groups as required.
- *Liaison, in collaboration with the Dean of Students, for division-wide information for reports/publications, handbook, college catalogue, capital expenditures, and operational projects.
- *Provide appropriate customer service to faculty, staff, students, parents, and public at large.
- *Constantly evaluate customer service procedures for effectiveness and initiate action to improve quality of services, and in doing so provide valuable guidance and consultation to the staff.
- *Provide additional administrative support for the ADA Office and College HRO, when requested.
- *Act as Dean of Students proxy for approval of banner time entry for Division Heads, Voucher, and Purchase Orders as needed.
- *Coordinate the fall, winter, and spring term awards and prizes, resulting in end-of-year awards ceremony combined with the CCAL office (Dana, Jason Fleishman Award, First Year Achievement Award, and the Barbara Buchanan Award).
- *Design and maintain the web pages for the Dean of Students.
Budgets:
- Provide budget management support to the Dean of Students office for the operating budgets and budgets of the division. Manage and administer multiple budgets (+67). Provide reports as needed and review expenditures through Banner and Hyperion. Process vouchers and journal entries for the office and Division. Maintain regular communication with the Dean of Students on the status of the division budgets.
- Approve monthly P-Card purchases for division heads and Dean of Students. Reconcile credit card expenditures.
- Administer the Dean Loan and gift programs. Provide academic year-end summary reports to College Advancement.
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