Formulates, prepares and updates computer generated statistical reports.
Performs secretarial functions: answers phones, schedules appointments, processes mail, composes and produces correspondence, creates and routes construction transmittals, and maintains office and construction files.
*Directs the Faculty Housing Program. Maintains an inventory of 50+ properties. Communicates verbally and in written form with faculty and staff to assist them in acquiring housing. Produces and processes lease agreements. Validates payment of utility billing.
*Represents the Director of Operations in receiving requests for events at the Bread Loaf Campus, maintains schedule, issues work requests.
Receives and processes catering requests for the serving of alcoholic beverages in compliance with State of Vermont statutes. Maintains required records for same.
Places orders directly or through the purchasing requisition system for office supplies or housing needs.
Prepares invoices for payment approval.
Formulates, prepares and updates computer-generated statistical reports to accomplish both short and long range reporting objectives established by the Director of Operations. Provides personal computer support in the absence of the PC support person. Functions as photocopier key operator, instructing and assisting staff and requesting maintenance service.
Sets up, renews, and organizes construction project files for microfiche.
Assists in developing, implementing and maintaining Operational Project Inventory procedure database system via use of Microsoft ACCESS.
Assists in creating project request template system and acts as liaison between FM and accounting for procuring project numbers via request form templates.
Acts as resource for other departments regarding statistical information of operations.