Works cooperatively with others and accepts direction from supervisors.
- *Acts as "first point of contact" for telephone and e-mail inquiries from prospective students, and assists in coordinating recruitment efforts.
- *Prepares/assists in the preparation of materials and mailings for committees and daily appointments.
- Assists in the coordination of special events and projects.
- Prepares supporting materials for travel.
- *Provides administrative and clerical support (maintains files, answers telephone, types correspondence).
- *Hires, trains, and supervises student workers as needed.
- *Assists LS Coordinators with admissions procedures, applications, data entry, placement exams, follow-up, enrollments, cancellations, logistical arrangements for the summer session, book and food orders, housing and proofreading.
- *Functions as initial contact with prospective applicants and parents, and directs them appropriately.
- *Counsels applicants and their families on the application process and requirements.
- *Greets, assists, and directs clients and visitors appropriately.
- *Enters inquiry information into the College database and assigns identification number. Refers information to schools as necessary.
- *Receives and processes requests for information received by mail, telephone, or through the Internet by sending the appropriate admissions and financial aid material.
- *Answers general telephone inquiry lines. Screens and routes calls properly, takes messages, and/or handles situation exercising appropriate discretion.
- Sorts and handles mail; performs photocopying; receives, collates and forwards incoming faxes. Sends faxes.
- Participates in professional development programs and training.
- Takes and transcribes minutes of certain meetings.
- Fills in for Assistant to the DLS, as needed.
- Performs other duties as assigned.
As a member of the Language Schools management team, the Administrative Assistant takes part in participatory management process.
- Works with all members of the team to create an efficient and harmonious work environment.
- Maintains flexibility and willingness to contribute to resolution of problems.
- Must be able to work cooperatively with others and accept direction from supervisors.
|
|
Computer literacy, familiarity with Microsoft Office, Excel, and Filemaker Pro. Web page, email, file sharing knowledge helpful; SCT Banner knowledge preferred. Strong interpersonal, communication and organizational skills.
|