Arabic School Coordinator
General Information |
| Position Title: |
Arabic School Coordinator
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| Control Number: |
002257
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| Reports To: |
001042 |
| Department Name: |
Language Schools
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| Location: |
Language Schools
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| Date Prepared: |
NOV-08
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| Exempt: |
No
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Primary Purpose |
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This is a year-round position. Please note that summer residence will not be in Middlebury, Vermont but will instead be in Oakland, California.
The Arabic School Coordinator administers operations of the Arabic School during the academic year and assists the School Director in the running of the Arabic School during the summer. Position location September through May is Middlebury, VT. Location during summer months is Mills College in Oakland, CA. He/she evaluates and makes admissions decisions on new and returning student applications. As a member of the Language Schools management team, the Arabic School Coordinator takes part in participatory management process. He/she works with all members of the team to create an efficient and harmonious work environment. Maintains flexibility and willingness to contribute to the resolution of problems.
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Responsibilities |
Works cooperatively with others and accepts direction from supervisors.
- Works cooperatively with others and accepts direction from supervisors.
- Reviews, evaluates and selects admissions candidates, conferring when necessary with School Director or Vice President.
- Selects named scholarship recipients in accordance with scholarship guidelines.
- Maintains academic files, database, and documentation of all students and applicants.
- Prepares weekly statistical report.
- Recruits for and markets the Arabic School, including some travel.
- Edits and assists with production of Language School publications.
- Contributes to the writing of grant proposals.
- Maintains all contact (written, telephone, email, office visits) with prospective and continuing students as well as faculty.
- Assists with budget administration.
- Trains, coordinates and supervises year-round student workers and summer bilingual assistants.
- Advises School Director on College and Language School policies and guidelines.
- Facilitates orientation of new Directors and Faculty to the College and community.
- Assists in planning and organizing LS staff meetings, training, and development opportunities.
- Responsible for the smooth running of the Arabic School summer sessions at Mills College.
- Organizes and plans Arabic School events with Director.
- Coordinates all logistical and administrative arrangements for summer session, including classroom assignments, catering, lectures, performances, foreign book orders, technology needs, etc.
- Assigns student and faculty housing.
- Establishes and oversees process for requesting room changes.
- Facilitates ADA matters for students and faculty.
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Education & Training |
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- Bachelor's degree preferred, or equivalent experience.
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Experience |
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- 3-5 years administrative experience required. Travel/residence abroad preferred.
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Knowledge |
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- Computer literacy, familiarity with Microsoft Office (IBM/Mac).
- Web page, e-mail, file sharing, and SCT Banner knowledge helpful.
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Other |
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- Strong interpersonal, communication and organizational skills.
- Ability to relate to people from other cultures.
- Excellent writing skills.
- Must be able to handle student and faculty matters with discretion, and confidentiality where required.
- Ability to use language of the Arabic School.
- Ability to learn multiple computer systems/programs.
- Ability to work under pressure with frequent interruptions; to work independently without ongoing supervision; and to prioritize essential tasks.
- Some evening and weekend work required.
- Must sit for long periods of time each day.
- Must be able to reside in California during the summer months.
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