Administrative Assistant (M@M)
General Information |
| Position Title: |
Administrative Assistant (M@M)
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| Control Number: |
002490
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| Reports To: |
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| Department Name: |
Language Schools
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| Location: |
Language Schools
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| Date Prepared: |
SEP-08
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| Exempt: |
No
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Primary Purpose |
- Mills College is hosting the Middlebury College Arabic, French, Italian and Spanish Language Schools at their Oakland, CA campus.
- This is a Middlebury College position and is based year-round in Oakland, CA and provide administrative support to Middlebury at Mills Schools by serving as liaison between the Mills administration, faculty, staff, and bilingual assistants.
- Assists with all aspects of the Language Schools from initial setup to departure at the completion of each session.
- Principle contact for summer bilingual assistants.
- Position located at Mills College, Oakland, CA.
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Responsibilities |
Works cooperatively with others and accepts direction from supervisors.
- Assists with M@M summer program set up.
- Works with M@M staff and Mills administration to find solutions to daily logistical and operational challenges of summer program.
- Coordinates mail distribution for School, working with student employees.
- Assists with M@M clerical duties in spring and summer.
- Serves as point person for 2-3 School bilinguals.
- Keeps Schools informed of deadlines, arrival and departure proceedures.
- Assists with summer electronic evaluation process and collate responses to submit to M@M Operations Manager.
- Process classroom and event requests, including audio/visual needs. Assists with CMS School Web pages.
- Update faculty syllabus and biographical information.
- Coordinate end of session office closure and storage.
- Assist in preparation of School directory and newsletters.
- Keep database updated with address changes.
- Keep Middlebury Registrar's office updated with registation information.
- Ensures grades are turned in on time.
- Serves as back up for M@M administrative office phones and general email.
- Prepare student name tags.
- Assists with arrival center and departure coordination.
- Assists with M@M summer program set up.
- Works with M@M staff and Mills administration to find solutions to daily logistical and operational challenges of summer program.
- Coordinates mail distribution for School, working with student employees.
- Assists with M@M clerical duties in spring and summer.
- Serves as point person for 2-3 School bilinguals.
- Keeps Schools informed of deadlines, arrival and departure proceedures.
- Assists with summer electronic evaluation process and collate responses to submit to M@M Operations Manager.
- Process classroom and event requests, including audio/visual needs. Assists with CMS School Web pages.
- Update faculty syllabus and biographical information.
- Coordinate end of session office closure and storage.
- Assist in preparation of School directory and newsletters.
- Keep database updated with address changes.
- Keep Middlebury Registrar's office updated with registation information.
- Ensures grades are turned in on time.
- Serves as back up for M@M administrative office phones and general email.
- Prepare student name tags.
- Assists with arrival center and departure coordination.
|
Education & Training |
- Associates degree or equivalent experience preferred.
|
Experience |
- 2 - 5 years experience in an academic setting with advanced computer experience preferred.
|
Knowledge |
- Proficiency of foreign language being taught at M@M summer program preferred (Arabic, French, Italian and Spanish).
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Other |
- Maturity and ability to handle problems with tact, discretion, and confidentiality.
- Ability to work well under pressure.
- Must have ability to take initiative and work independently.
- Strong organizational, interpersonal and facilitation skills.
- Ability to exercise good judgment in a variety of situations.
- Respect for, and ability to relate to, people from other cultures.
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