Director of Administrative Systems Integ & Effec

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Job Descriptions

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General Information
Position Title:	Director of Administrative Systems Integ & Effec
Control Number:	000199
Reports To:	001350
Department Name:	Library and Information Services
Location:	Library and Information Services
Date Prepared:	APR-06
Exempt:	Yes

Primary Purpose

The Director of Administrative Systems Integration & Effectiveness is responsible for planning, documenting and assuring that appropriate business continuity requirements are met. Additionally, s/he is responsible for directing efforts to assure standards of integrity of data used by campus administrative systems. S/he is responsible for providing critical support to technical staff by preparing, refining, and publishing relevant administrative systems documentation; by working with staff to prepare documentation; by coordinating appropriate training; and by assisting the Area Director for Resource Development & Services by evaluating new technologies and playing a very active role in system and process analysis and design. As this role undertakes many stand-alone projects, s/he should be able to coordinate and undertake numerous special projects as assigned.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Works cooperatively with others and accepts direction from supervisors.
Work with other leaders in LIS to develop business continuity plans; play lead role in drafting and maintaining these plans. Develop and document business recovery plans for database applications and systems.
Facilitate the efforts of a campus-wide data integrity group that serves as the approval body for campus data standards and procedures, including the coordination of access/security protocols from a functional perspective. Develop and maintain information privacy and security policies.
Provide support and assistance to technical staff by regularly surveying staff skill levels to determine training needs, recommend and coordinate appropriate training programs as needed.
Assists the Associate Dean of LIS with the Foundation Skills Project, which will address fundamental training needs across LIS.
Liaison with administrative departments to maximize the effectiveness of information systems, as projects of this type are identified, play a lead role in system and process analysis & design
Review, document and approve requests for Banner modifications
Decommission locally developed legacy systems
Identify and eliminate, where possible, shadow data systems
Inventory locally developed Banner modifications or add-on systems
Oversee operations staff who provide data entry, system back up and printing support

Key Relationships/Interpersonal Skill:

Works very closely with the Area Director for Resource Development & Services
Has regular ongoing contact and maintains strong working relationships with administrative departments
Works closely with LIS technical staff, as needed, to accomplish primary responsibilities
Effective organizational, verbal and written communication skills
Serves as a knowledgeable and proactive resource that advocates for the streamlining of business processes through the innovative use of technology

Key Principles: Library and Information Services is part of an educational community and shares in the responsibility for supporting teaching and learning as part of the College mission. We are committed to the following.

Proactive, responsive, respectful customer service
Opportunities and expectations for employee development
Collaboration within the organization, across the college, and beyond
Effective and open communication
Understanding the work of our customers

Expected Outcomes:

A comprehensive administrative information system that supports tactical and strategic decision-making
End user access to the right information at the right time in the right place
Maximum possible utilization of integrated information

· High quality data developed using widely understood standards and monitoring practices

· Adherence to statutes related to data security, privacy and access

· Comprehensive business continuity plan

Education & Training

Bachelor’s degree in a technical field with a master’s degree preferred.

Experience

5-10 years of experience in a technical position with documentation preparation, process analysis and planning experience. Excellent communication skills and leadership ability essential. Some experience in higher education desired.