Office Manager

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Job Descriptions

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General Information
Position Title:	Office Manager
Control Number:	001360
Reports To:	000357
Department Name:	NITLE
Location:	NITLE
Date Prepared:	Feb-01
Exempt:	No

Primary Purpose

Manages the Burlington office of the Institute for Technology and Liberal Arts, which is funded by the Andrew W. Mellon Foundation, through Middlebury College, to coordinate regional technology centers providing programs and services to liberal arts colleges nationwide.

Responsibilities

Works cooperatively with others and accepts direction from supervisors.

Organizes the Burlington Office: acquires equipment, furnishings, phone, FAX and computer services; sets up a local area network of computers and peripherals; arranges for remote access to electronic communications systems; establishes and manages list-servs.

Manages official communication with the Institute's various constituencies: Foundation representatives, board of directors, advisory council; directors and staff of regional centers; representatives of participating colleges.

Manages Institute's master calendar, coordinating the activities of regional centers for maximum efficiency in the use of resources.

Develops content for Institute publications and web site; works with web developers to design, implement and maintain organizational information on the web.

Works with Middlebury CET systems staff or commercial ISP and systems/web hosting service providers to ensure an infrastructure adequate to support a national portal to programs, services, databases and other information of interest to liberal arts colleges whose Presidents are seeking to use technology effectively.

Develops and manages relational databases of media, material and information in support of Institute activities.

Coordinates meetings and conferences at the Burlington office and at other locations around the country (including travel and lodging arrangements as needed).

Provides coordination and communications assistance to the staffs of the regional centers as they translate existing programs into the multiple centers model, and as they develop regional program specializations for national deployment.
Because the Institute will come into existence gradually over the next year, the office manager should expect to spend a significant amount of time at the Middlebury CET, assisting with the development of programs and resources that will eventually, through the Institute, serve all the regional centers.

Education & Training

College degree required. Advanced degree preferred.

Experience

Must have 3-5 years of administrative experience in a higher education setting. Must have significant computer experience, including database management skills.

Knowledge

Other

Must have excellent organizational ability and outstanding written and oral communication skills. Because this position will be instrumental in the creation of a new organization, it requires, more than any specific skill, patience, and a high degree of tolerance for ambiguity and change. It also requires the ability to envision a wide variety of organizational and operational possibilities, and the ability to help colleagues negotiate workable plans for achieving specific outcomes. While individual initiative will be important for some aspects of the position, it is even more critical that the person in this position be capable of teamwork, real and virtual, on many different levels. Must be able to handle confidential materials with tact and discretion. Must be comfortable working with people representing a wide range of languages and cultures.