1:
How do I find out about job openings at Middlebury College?
A:
To apply for a staff position, please visit:
http://go.middlebury.edu/hr?jobs and apply directly through our website.
1. All job listings remain on our website a minimum of five business days. A job listing also appears in the “Latest Listing” section on the Employment Opportunities page for five days, but the listing itself will remain on our site until Human Resources removes the job by closing or filling the position.
If you can view a job listing, the hiring department is still accepting on-line applications, unless the posting specifically indicates “no longer accepting applications”.
2. Some positions may be advertised in local and regional newspapers, national trade and professional publications, or online job sites.
2:
How do I apply for a staff position?
A:
In order to be considered for a staff position, please apply via the Middlebury College Employment Opportunities Site.
To view our open positions visit http://go.middlebury.edu/hr?jobs and click on “all posted positions”. Click on a job title to view a complete job description. At the end of the job description, you will have the option of applying for the position.
To apply, click on “New Resume/CV” or “Existing Resume/CV”.
When applying, please be aware that all first time users will be required to create a user profile. Scroll down to the bottom of the job description. Click on “New Resume/CV”. You will be asked to supply us with general contact information.
Please note: An active e-mail address is required. Applicants who do not currently have an e-mail address may set up a free e-mail account at http://www.yahoo.com.
At the bottom of the profile screen, you will need to create/enter a password. This will allow you to edit / update your existing job record, and apply for other positions of interest in the future.
Password tip: Your password must be between 6 and 10 characters long, containing both alpha - and numeric-characters. Please do not use an e-mail address as your password. Be sure to write down your password somewhere secure before proceeding to the next screen.
Cover Letter / Resume Submission Options
Once you have established your password and completed your applicant profile, you will be given three (3) options for submitting your resume for the position:
1. Resume Builder - use this feature only if you do not have an existing resume or cover letter to upload into our on-line system. Upon completion, your work history will be viewable in a resume format.
Tip: if you choose to submit a cover letter during the resume builder process, we suggest candidates keep the cover letter general in nature as it cannot be updated if you decide to apply for future positions with us.
2. Upload Resume - In order to preserve the original formatting, select the upload option. Please be sure that your resume, cover letter, and references are saved in a single document. Formats allowed: MS Word (.doc), PDF (.pdf), Plain Text (.txt), Rich Text Format (.rtf), and/or HTML (.htm/.html).
Tip: Gather your current and past employment information before you begin. Required information is denoted with an asterisk (*). Generally, the more information you share, the easier it will be to evaluate your skills, abilities, and qualifications.
3. Copy and Paste – Copy and paste your cover letter into the cover letter text box; then, copy and paste your resume and references in the resume text box.
Tip: Please be aware that by using either the upload or the copy and paste option, your original cover letter and/or resume formatting may be lost in order to parse your information into the resume and cover letter text fields in our candidate database . However, when the upload feature is selected, the original document itself is attached to the candidate record in its original format.
3:
Why am I seeing a password error message?
A:
If you receive an error message when creating a password, the issue may be that older Internet Browser or Windows Operating system is not compatible with the security features built into the on-line system’s password field. Compatible security upgrades are enhanced in Internet Explorer 6.0 and in Windows 2000 or Windows XP Operating systems.
Password tip: Your password must be between 6 and 10 characters long, containing both alpha - and numeric-characters. Please do not use an e-mail address as your password. Be sure to write down your password somewhere secure before proceeding to the next screen.
4:
How do I know if a position is still open and accepting applications?
A:
If a position is posted on Middlebury’s Career Site, the hiring department is still accepting on-line applications unless otherwise indicated in the posting text. The hiring time-frame varies by department.
5:
Do I have to apply on-line?
A:
Please apply for a staff position online via our website. Please do not send a hard copy cover letter and resume.
6:
What are the benefits of applying on-line?
A:
- Candidate job records are instantly viewable by the hiring department.
- Eliminate delays due to manually processing paper applications and resumes.
- The risk of missing a deadline or the loss of an application is minimized.
- Apply for a job on-line anytime, from any location.
- Edit / update your job record on-line anytime, from any location.
- Applying on-line saves time when applying for multiple job opportunities.
- Applicants can use an existing job record to apply for future job opportunities.
7:
What if I do not have a computer?
A:
Human Resources staff or staff at the Vermont Department of Labor will walk you through the application process, step-by-step, offering typing assistance if requested. Computers are available for applicant use at either location. Computers are available at your local public library or Internet café.
The Middlebury College Human Resources Office is happy to assist job applicants with our on-line application process, or provide reasonable accommodation for candidates with a disability. If you have any problems viewing our open positions or have questions regarding the online resume submission process, please contact us at 802-443-5465.
If you mistakenly submit an incomplete application resume, you can log back into the system to finish it via the “update your resume” link.
Middlebury College Human Resources Office |
Office Hours: |
Monday – Friday, 8:15 a.m. – 5:00 p.m. |
Address: |
84 South Service Road, Service Building Middlebury College. Middlebury, VT 05753 |
Phone: |
802-443-5465 / TTY: 802-443-5949 |
E-mail: |
hr@middlebury.edu |
Vermont Department of Labor Resource Centers |
Barre |
(802) 476-2600 |
Bennington |
(802) 442-6376 |
Brattleboro |
(802) 254-4555 |
Burlington |
(802) 863-7676 |
Middlebury |
(802) 388-4921 |
Morrisville |
(802) 888-4545 |
Newport |
(802) 334-6545 |
Rutland |
(802) 786-5837 |
Springfield |
(802) 885-2167 |
St. Albans |
(802) 524-6585 |
St. Johnsbury |
(802) 748-3177 |
White River Junction |
(802) 295-8805 |
8:
What if I'm not ready to fill out an application at this time?
A:
If you skip ahead after completion of the applicant profile screen, an incomplete job record will be submitted. If an incomplete application is submitted for a specific job it may prevent your application from being considered further.
You can select the Preview / Edit Resume button at the top of the page, make the correction and submit your changes.
9:
What if I need to leave a box blank?
A:
Use the tab key to move to the next box, or place the cursor on the next box and click. When you finish a page, click on "continue". You do not have to enter information in every box unless it is required (*) or if you would like to provide the information in the job record.
10:
How do I submit my resume?
A:
To save your application materials:
1. Resume Builder - Click “save and continue” on the last page of the application which is the cover letter text box section. It is NOT possible to save at any time before this.
2. Upload Resume/CV – Click on “browse” to select a cover letter and/or resume/CV saved on a single document from your PC. Click on “continue” at the bottom of the screen to save/submit.
3. Copy and paste an existing Resume/CV – Copy and paste a cover letter and resume in the corresponding text boxes. Click “continue” at the bottom of the screen to save/submit.
11:
What if I want to apply for multiple jobs and don’t want to make any changes to my resume?
A:
Once an applicant creates a user profile and submits a cover letter and resume for a position of interest, a candidate can then use the existing job record to apply for future positions. Here’s how:
On the Employment Opportunities page, click on the desired job title that your wish to apply for. At the bottom of the job description screen, click on “existing resume”. Next, log-in using your e-mail address and password. Click on “check records”. Your current resume profile will display the jobs your have previously applied for.
If you do not wish to make changes before submitting your existing job record, simply click on “submit this profile”.
12:
What if I prefer to include letters of references?
A:
Our system is not intended to collect references unless they are included in the body of the resume itself. Typically letters of reference may be presented at time of interview.
13:
What should I do if I am having problems uploading my resume and/or cover letter via the website?
A:
You may attach a document by clicking on the "browse" link.
Ensure that the file is not in use and that it is not password protected. Ensure that the Microsoft Word document(s) do not contain any macros (A user can program their computer to automate specific tasks that are performed repeatedly or regularly).
If the Microsoft Word document contains html, please save in .html format, and upload the .html file. Acceptable file types: .txt, .rtf, .doc, .and .html.
If you receive an error while attempting to attach a document, please make sure that you are not trying to upload more than one document (make sure that your cover letter and resume are saved in a single document). Please do not attempt to upload a PDF file. Do not refresh your browser as the document is being uploaded.
If you continue to receive an error, it is likely a problem with the type of document you are attaching, or the system detects a virus.
Tips:
- Please use "standard" fonts, such as Times New Roman, Arial and other common fonts.
- Avoid the use of complex tables and shading; images and graphics
- Avoid the use of several columns, lines and text boxes.
Once you have attached your document, you may click on the “preview and edit resume” link to view your job record.
*Please be aware that by uploading or attaching your resume via the online system, your original formatting my be lost in order for us to parse your information into our candidate database.
As a result, if you choose to go back into the system and view your resume once it has been submitted for the position, please don’t be alarmed that it appears as unformatted text. We can assure you that your information is reformatted once it is entered into our database and will be seen by the hiring manager in a professional layout.
14:
How do I know if my on-line application was successful?
A:
Candidates will receive an automatically generated on-line submission acknowledgement e-mail. This e-mail includes a link that allows candidates to update their job record at any time. Simply click on the link or copy and paste it into your Internet Explorer browser. Log-in using your password to access your job record.
15:
How do I edit my existing resume?
A:
Candidates can update their existing resume from any location, at any time; e.g. contact information. To edit your job record: click on the edit link in the text of the on-line submission acknowledgement e-mail or:
- Go to http://go.middlebury.edu/hr?jobs.
- Click on the “Update Resume here!” link at the bottom of the Employment Opportunities page, or click on the position applied for.
- Click on “Existing Resume”.
- Enter your user name and password.
- Click on “View Resume/CV”.
- A window should appear that contains your complete job record (if it does not appear make sure your pop-up blocker allow pop-ups from our site).
- To update information in your job record, click on the corresponding blue link at the top of the window.
- To save changes, click on “submit this profile.”
16:
What Internet browser should I use?
A:
Always use a PC and Microsoft Internet Explorer 6.0 instead of other Web browsers when using our online application system. To check what Microsoft Internet Explorer version you are using, click on the Internet Explorer icon on your desktop. Then click on “Help” in your toolbar at the top of the screen and then click on “About Internet Explorer” in the drop down menu. A dialog box displays the program information, including the program version number.
17:
What if I wish to adjust the browser font size?
A:
In Microsoft Internet Explorer:
- Click the View menu
- Move the cursor down to Text Size within the View menu
- Select the appropriate size from the Text Size submenu
18:
When I click on the Preview / Edit feature nothing happens. Why?
A:
In Microsoft Internet Explorer:
- Click the View menu
- Move the cursor down to Text Size within the View menu
- Select the appropriate size from the Text Size submenu
19:
Why does my computer time out?
A:
In order to ensure the proper operation of the on-line application software, it is necessary to time out a candidate’s session after long periods of inactivity. If a candidate has started the submission process, and is idling for over 45 minutes, a message will be displayed asking the candidate if they want to keep working. If the candidate does not respond within 5 minutes, then they will be redirected to the main job listings page.
If you immediately time out there may be an issue with your internet browser or dial up server. Make sure you are using Microsoft Internet Explorer 6.0 instead of other Web browsers.
Tip: In order to avoid being timed out, we suggest typing your job duties from present and past employment in a resume format in a separate Word document, and then copy and paste your job duties into the on-line system. Or, switch to a computer connected to high speed Internet, equipped with the more recent Internet Explorer and Windows operating system.
20:
Can I fax or mail my resume?
A:
No. Only resumes and cover letters submitted via the Middlebury College Staff Career Opportunity Site are accepted. If you are having technical difficulty, please call Human Resources for assistance at 802-443-5465.
21:
How long does the hiring process take?
A:
All job postings must be posted for at least five business days. The length of the hiring process varies depending on each hiring department’s individual time-frame. From the initial posting on our website to a job offer, the process could take a month or longer, depending on the department.
22:
What is the search process at Middlebury College?
A:
The Search Process: - The hiring supervisor/search committee will review resumes.
- If you are invited to interview, a representative from the hiring department or Human Resources will contact you either by phone or email.
- Candidates no longer being considered for a specific position will receive a notification from Human Resources via email or letter.
- The hiring supervisor identifies a preferred candidate, checks references and notifies Human Resources.
- A representative from Human Resources extends a formal offer of employment.
- Once position is formally accepted, job is removed from employment opportunities page.
- If a position for which you have applied is Filled or Cancelled, you will receive an automatic email notification
23:
How can I be updated on the status of a search?
A:
Candidates are encouraged to check the posting text on our website for status update information; for example, status updates indicate if a position is no longer accepting applications, or if a position is currently interviewing.
Candidates will typically be notified via e-mail when a position is filled.
24:
I am a Middlebury College student. Where can I find out about student employment opportunities?
A:
25:
If I apply for more than one position, will other hiring departments know what other positions I am applying for?
A:
Each individual job opportunity that an applicant applies for is viewable only by the corresponding hiring department or search committee member(s).
26:
I am a current employee with a resume on file. Do I have to apply on-line?
A:
We ask that all candidates apply via our website. Hiring departments will review all applicants via the website. Hard copy cover letters and resumes will not be reviewed.
27:
If I upload a resume and cover letter, why does the formatting look different on the edit page?
A:
Please be aware that by uploading your resume via the online system, your original formatting will be lost in order for us to parse your information into our candidate database.
As a result, if you chose to go back into the systems and view your resume once it has been submitted for this position, please don’t be alarmed that it will appear as unformatted text. We can assure you that your information is reformatted once it is entered into our database and will be seen by the hiring manager in a professional layout.
28:
Do you accept general applications?
A:
No. On-line applications are accepted only for positions posted on the staff Employment Opportunities page. Please do not mail in a general cover letter and resume as it will not be considered.
29:
What if I forgot my password?
A:
Go to the Employment Opportunities page. Click on “Update your information here link”. Select “Forgot your password” link.
30:
What if I do not have a password?
A:
Go to the Employment Opportunities page. Click on “Update your information here” link. Enter your e-mail address. Select “Do not have a password” link.
31:
How often is the website updated?
A:
The website is updated by Human Resources as soon as there is a change in a position status or a new position is approved for posting.
32:
I notice that the term Resume/CV is used. What does CV mean?
A:
“CV” stands for “curriculum vitae” which is the term for resumes in Europe. This label is included to support international applicants who are also using the system.
33:
What is EEO data, and why do you ask for it?
A:
We are required by law to keep records and perform certain analyses regarding the race, ethnicity, and gender of people who apply for positions at Middlebury College. Since such analyses are only possible if we know the profile of our applicants, we are asking candidates to fill in this voluntary information on-line at the end of the on-line job submission process.
The information applicants provide does not affect their prospect for employment and is treated confidentially. Although this information is voluntary, please be advised that we are required by the government to keep such records and perform analyses. Your cooperation will allow us to be accurate in reporting this information. The categories listed are those used by the U.S. Bureau of Census and the Department of Labor