Supervisor's Orientation Checklist

Before the new employee arrives:

Advise department members of the new employee's start date.
Give information regarding the person and the responsibility assigned, so that co-workers can make the person feel welcome.
Arrange your schedule to be on hand & spend time with the new employee.
Plan to have lunch with the new person on his/her first day.
Make sure the person's work area is in order, and necessary equipment and supplies are ready.
Talk to your supervisor about the training timetable for the new employee.

On the new employee's first day:

Make sure you will be at work before the new employee arrives.
Give a warm personal welcome.
Explain working hours & time reporting procedure. Make sure the person understands time worked should be accurately recorded, & certified by you.
Explain lunch and other breaks - where, when, how long?
Re-state when and how the person will be paid.
Discuss policy on absences and notification procedure for sickness, including telephone numbers to call.
Stress importance of reliable attendance and being on time.
Give new employee a tour of the building in which they will be working.
Review security and safety measures.
Introduce the person to your manager.
Introduce to other members of department. Perhaps give a list of names and titles as an aid in learning names.
Show desk or work place, supply area, and equipment or other items with which job is involved.
Review job description.
Bring new person to Human Resources to fill out I-9 and W-4 forms. (This is a good time to schedule the person for a benefits meeting if eligible.)
Bring new employee to the Security Office to obtain a parking sticker.

By end of first week:

Explain organization, function and objectives of department.
Discuss employee's working relationships to others in department and College. Take employee to locations involved with the job, and introduce him/her to people working there.
Point out need to keep personnel data current (marital status, phone number, withholding information, beneficiary on insured benefits) and encourage employee to make appointment for benefit orientation in the Human Resources Office, if the person has not already done so.
Discuss vacation schedule planning and approval.
Discuss times of evaluations and pay changes.
Give preliminary evaluation of performance.
Encourage questions or discussion of problems.

By the end of the second week:

Review those things discussed during first week and give opportunity for questions, discussion of problems & reaction to the job.
Tour those areas of the College with which the person may have work contact.
Remind employee to read Midd Points as it is an official source of information including policies, benefit reminders, upcoming meetings, etc.