CHOOSE THE DATE & TIME, AND RESERVE THE ROOM:
Check Events at Middlebury, for potential conflicts for dates you are considering.
If you have a preferred room for your event, you can utilize the Master Location Schedule to first determine if the room is available.
Submit an online Room Reservation Request form to reseserve the space
If you do not have a room preference, you should still submit of the room reservation request form. The Events Scheduling & Information Office will locate an appropriate venue for your event as described in the context of the form.
Await the e-mail confirmation for the room reservation and review the confirmation for accuracy.
FOOD & BEVERAGES or LINEN:
Contact Dining Events to arrange for catering services, once your room has been reserved.
catering@middlebury.edu
Phone: 443-5347
Dining Events Web Page
Middlebury College Dining Events has the right of first refusal for catering all events.
The Manager of Dining Events must approve use of outside caterers. Proof of insurance is required from all outside caterers.
If alcohol is to be served, arrangements must be made at least 21 days prior to the event in order for Middlebury College to comply with the State of Vermont Liquor Control Board.
Arrange any necessary linen from Dining Events. Don't forget the linen needs for the tables for registration, the panel, the awards, etc.
TECHNOLOGY EQUIPMENT:
Contact the Helpdesk @ Library & Information Services to arrange for technology needs, once your room has been reserved.
helpdesk@middlebury.edu
Phone: 443-2200
Media Services Event Support WebSite
We encourage you to consult with Media Services immediately following receiving confirmation of the event room to allow your event to be pro-actively noted on their staff-planning calendar. Final details of event technology needs should be made at least one week in advance.
SET-UP:
Familiarize yourself with the room as normally arranged to determine if additional arrangements are necessary.
Use this link to learn more about some of the rooms on campus http://go.middlebury.edu/academics?facilities
If your event will need additional items such as tables, chairs, easels, etc., contact the person who provided your room reservation to arrange for these details. The scheduler will assist you in planning your set up needs and communicating that information to Facilities Management.
Final details for set up of your event must be received 10 days in advance of your event.
Don't forget to include tables for registration, media equipment, food, etc.