Employment Documents

Appointment Letters

Faculty receive appointment letters in the fall, and staff members in the spring, prior to summer session employment. Appointment letters include the dates of the session and details of the employment agreement, along with information about housing and direct deposit. Faculty will receive additional mailings in the spring, including information on the Course Hub and a request for housing information for the IRS.

Required Employment Documents

The Office of Human Resources at Middlebury College handles all required employment documents and will contact employees regarding documents they will need to provide.

I-9 Form

U.S. federal law requires that all new Bread Loaf faculty and staff, working in the U.S., complete an I-9 Employment Eligibility Form by the first day of employment, verifying that they are eligible to work in the United States. New employees will need to provide appropriate documentation, as specified in the I-9 instructions. The Middlebury College Office of Human Resources will contact returning faculty and staff via e-mail if they must submit a Form I-9.

W-4 Form

All U.S. faculty and staff, working at any campus (in the U.S. and or U.K.) must have a W-4 on file. The Middlebury College Office of Human Resources will contact employees to indicate whether they must complete this form.

Middlebury’s International Student and Scholar Services (802.443.5858 or isss@middlebury.edu) can answer questions about visa status.


The State of Vermont tax laws dictate that a paycheck cannot be distributed prior to the work being performed. U.S. faculty and staff salaries will be distributed in biweekly installments during the summer session. Checks will be mailed to the home addresses of faculty and staff on any pay dates that fall outside the Bread Loaf summer session.

Direct Deposit

Faculty and staff may elect to have their paychecks directly deposited into U.S. bank accounts, using the online request page on BannerWeb; they can also use BannerWeb to view or update their direct deposit information. To enroll:

  • log on to BannerWeb at http://go.middlebury.edu/bw
  • select the Employee tab
  • click on Pay Information
  • click on Direct Deposit Allocation
  • click on Add New Direct Deposit
  • complete the online form by entering the requested information