Withdrawals

(updated May 2017)

1. Non-Medical Withdrawal
 
Students who withdraw from the Bread Loaf program before the end of the drop/add period because of non-medical emergencies will not have any courses or grades appear on their transcripts. Students who withdraw after the drop/add period will receive grades of "WD" (pass or fail) on their transcripts.

Students who wish to withdraw for any reason must notify the Bread Loaf director in writing. At the point of withdrawal, the director shall determine the student's grade designation and eligibility for refund.

Students who withdraw voluntarily from the program will forfeit their enrollment deposits, but may, with the approval of the director, receive refunds for any additional amounts paid, in accordance with Bread Loaf’s Billing and Refunds policy.

2.  Medical Withdrawal

i). Student Requests for Medical Withdrawal
Voluntary medical withdrawals are appropriate when a student’s medical, psychological, or substance-related condition prevents the student from effectively and/or safely participating in Bread Loaf’s academic programs and/or the residential life programs. Students who wish to withdraw from the Bread Loaf program for medical reasons must notify the Bread Loaf director.  At the point of withdrawal, the director shall determine the student's grade designation and eligibility for refund.

 ii). Medical Withdrawal Initiated by Middlebury
Middlebury may require withdrawal of a student for medical reasons when:

(a) There is a reasonable basis to believe, based on a case-by-case, objective assessment of the student’s behavior and other relevant information, that the student’s medical, psychological, or substance-related condition prevents them from safely and/or effectively participating in Bread Loaf’s academic or residential life programs, such that the student is not otherwise qualified to attend Middlebury; or

(b) There is a reasonable basis to believe, based on a case-by-case, objective assessment of the student’s behavior and other relevant information, that as a result of the student’s medical, psychological, or substance-related condition, the student has threatened, or poses a significant risk of threatening, the health or safety of others; or causes or threatens to cause property damage; or engages in behavior that is unduly disruptive of others in the Middlebury community. (Behavior that is “unduly disruptive” includes but is not limited to conduct that interferes with, or poses a significant risk of interference with, the emotional or physical well-being of others and/or the academic, extracurricular, or social activities of others.)

Prior to the withdrawal, the student may be required to sign a release authorizing disclosure of the student’s medical or other information by and between the student’s physician(s), psychologist(s), or licensed counselor(s), or others who are asked to provide information regarding the student and the Bread Loaf director or designee, the Vice President for Academic Affairs and Dean of the Schools (“VPAA/DOS”) and a designated staff member of the Parton Center for Health and Wellness (“Parton”). A medical evaluation by a competent specialist may also be required. The outcome of the medical evaluation will be shared with a designated staff member of Parton, the Bread Loaf director or designee and VPAA/DOS.

Student(s) will be given notice and an opportunity to speak with the Bread Loaf director prior to or within five business days of the withdrawal. The director may also consult with others as appropriate (e.g., medical professionals, members of Middlebury’s Threat Assessment and Management Team [“TAM”], other Middlebury officials, law enforcement, and/or the student’s family members).

The Bread Loaf director may also consider other information such as the recommendation, if any, made by the TAM; or whether there are reasonable accommodations that would effectively mitigate the risk of harm to others or property and would allow the student to safely and effectively participate in Bread Loaf’s academic and/or residential life programs, as applicable.

The student will be notified of the withdrawal decision in writing. The decision may be appealed, following the procedures set forth in Section 3, below.

Students withdrawn under this section may also be subject to the normal disciplinary processes if their conduct has violated Middlebury policy. If disciplinary action is appropriate, the matter must be resolved either before or immediately upon the student’s return (if applicable).

At the point of withdrawal, the director shall determine the student's grade designation and eligibility for refund.

3. Appeals

An appeal under Section 2 (ii), above, may be made in writing to the VPAA/DOS or designee within five business days of receipt of the decision. The appeal must include the grounds for the appeal and an outline of any supporting evidence. Appeals transmitted via e-mail will be considered to be “in writing.” Absent extenuating circumstances, the VPAA/DOS will notify the student of the appeal decision within ten business days of receipt of the appeal.

4. Request for Readmission

Medical Withdrawal  
Students who are withdrawn from Bread Loaf for medical reasons and who wish to be readmitted must submit a written request for readmission to the director and a Medical Return Form to Parton. The Medical Return Form (available from Parton) usually must include the following:

(1) a recommendation for return to Middlebury and supporting documentation from the student’s treating physician(s), psychiatrist(s) and/or licensed counselors (as applicable) that the student is able to participate safely and effectively in the academic, residential, and other components of Middlebury’s programs (with or without reasonable accommodations);

(2) information regarding the risk of medical instability in areas relevant to the student’s ability to participate safely and effectively in Middlebury’s academic and residential programs and the need, if any, for continuing treatment and follow-up care;

(3) the current status of all symptoms and conditions that led to the withdrawal;

(4) continued treatment recommendations relevant to the student’s ability to participate safely and effectively in Middlebury’s academic and residential programs; and

(5) authorization for disclosure by and between any person providing documentation in support of the request, a designated member of the Parton staff, and the Bread Loaf director or designee and/or the VPAA/DOS. Students may also submit other information in support of their request. Middlebury may also require that the student submit to an independent medical evaluation performed by a health care provider selected by Middlebury (at Middlebury’s expense) and/or that the student provide additional information necessary to determine whether the student should be readmitted at that time.

In addition to the information required above, students who are withdrawn for the reasons set forth in Section 2 (ii) above, usually must submit to the Bread Loaf director and/or the VPAA/DOS the following information in their request for readmission:

(1) a description of the student's understanding of the problem that led to the involuntary withdrawal;

(2) sufficient evidence of the student’s attempts to resolve the issue(s) that led to the involuntary withdrawal;

(3) information about what steps the student will take to prevent the problem(s) from recurring; and

(4) if applicable, sufficient evidence to demonstrate that the threat or conduct of concern has been eliminated and that the student is ready to return to Middlebury and adhere to all Middlebury policies.

Decisions on readmission requests are made on a case-by-case basis, so Middlebury may require more, less or different information than that described above as deemed appropriate and necessary in a particular case.

The Bread Loaf director and/or the VPAA/DOS will consider the student’s request for readmission after receiving the supporting information described generally above or requested specifically in a given case, as well as any other information that the student wishes to submit. In considering the request, the Bread Loaf Director and/or VPAA/DOS, in consultation with Parton staff or other Middlebury officials, will determine whether there is a sufficient basis to establish the following (as applicable):

(1) the medical condition that led to the student’s withdrawal has been adequately addressed and/or managed such that the student is otherwise qualified to safely and/or effectively participate in the academic and/or residential life of the BLSE program (with or without reasonable accommodation); and/or

(2) the student no longer poses a threat to the health or safety of others or to property, or poses a threat of undue disruption to members of the Middlebury community.

5.  Notice to the Student’s Home Institution

Middlebury reserves the right to notify all institutions or programs in which the student is (or will be) enrolled of any medical or non-medical withdrawal of the student from the Bread Loaf School of English.