** Individual students with urgent or emergency needs should contact their commons dean right away.
Please read this information thoroughly so as to understand which type of Room Change request applies to your situation.
After the start of the Fall and Spring Terms, no housing changes may take place until the end of the second week of classes.
All room changes must be pre-approved by the appropriate College official and housing records updated BEFORE any room changes take place.
Unapproved room and key exchanges are a violation of College policy and may result in Official College Discipline and/or a fine.
IMPORTANT: Students residing in a suite, house or double have a better chance of having a room change request approved if the suite/house/roommate(s) can identify an eligible student to fill the bed.
STUDENTS RESIDING IN SUITES AND HOUSES (not blocks) may change rooms WITHIN THE SUITE/HOUSE, without filing either of the Room Change forms. However, all students must FIRST have their BANNER housing records updated and then exchange room keys at Public Safety. Sophomores should contact their Commons Coordinator. Juniors and Seniors should contact the Residential Systems Coordinator, Karin Hall-Kolts.
MID-TERM ROOM CHANGE REQUESTS...
If students are experiencing a roommate or rooming issue, they are highly encouraged to see their FYC, RA, CRA, or Senior Residence Director (SRD) before filling out a room-change request or approaching the Commons Dean.
Following an initial two-week waiting period, if a student would like to request a Mid-Term Room Change he/she will need to complete a Room Change Request form and submit the form to the Residential Systems Coordinator, Karin Hall-Kolts in 309 Meeker by October 9th, 2009 for the Fall Term and March 5th, 2010 for the Spring Term. (A student’s Dean must sign the form.) Forms may be downloaded here. Following that deadline student requests will be considered on a case-by-case basis and students should contact Karin Hall-Kolts.
END OF TERM ROOM CHANGE REQUESTS...
· The main goal of the End of Term Move process is to house students returning to campus, thus an End of Term Room Change is not guaranteed.
· Commons affiliations are not taken into consideration and there is no random number, point or ranking system in the End of Term Moves process.
· There is no list of "available spaces" to share with students who hope to move and there is no way of knowing what any student/group’s chances of receiving a new assignment may be.
· Once a form is submitted the Residential Systems Coordinator (RSC) will take into consideration the information provided and will fit that request into the larger picture if possible.
· Students who reside within an Academic Interest House or Super Block must first discuss their intent to leave the group with the House Leadership. This must be done in a timely manner so as to allow the group to find a replacement or the student's request may not be considered.
· Requests from Social House members will not be considered unless all beds within the House are filled for the term.
· Students who submit End of Term Room Change requests are NOT GIVEN AN OPPORTUNITY TO ACCEPT/REJECT a room change.
· Due to the nature of this process it is essential that students provide clear details about what they would or would not hope to happen.
Incomplete forms will not be taken into consideration; it is a student's responsibility to complete the form as instructed, i.e. copy all involved in the proposal on the submission email message.
If a student is CURRENTLY HOUSED ON CAMPUS and would like to request an End of Term (Winter or Spring) Room Change, send a message to Karin Hall-Kolts with "Room Change Request - Spring/Fall/Either" (whichever is appropriate) in the Subject Line and complete and attach the End of Term Room Change Request Form.
Requests will not be accepted before October 16th, 2009. Forms should be submitted by Thursday, November 19th for Winter and Either Winter or Spring consideration and Spring Term requests by Wednesday, December 2nd. Although forms may be submitted after these deadlines there is no guarantee they will receive consideration.
Requests will not be accepted before October 16th, 2009. Forms should be submitted by Thursday, November 19th for Winter and Either Winter or Spring consideration and Spring Term requests by Wednesday, December 2nd. Although forms may be submitted after these deadlines there is no guarantee they will receive consideration.
FILLING EMPTY BEDS IN SENIOR SPACES AT THE END OF A TERM...
Students remaining in an upper-class suite/house, (i.e. Atwater and LaForce suites and small houses), at the end of a Fall or Winter term, (if they were a member of the original group awarded the space during the previous Room Draw), will be given the option of filling any empty beds as a result of members of their group moving out.
The final roster must be made up of at least half seniors or the remaining residents may be rehoused (according to the End of Term Room Change guidelines), and the space offered to another group. It is a student's responsibility to plan accordingly, to communicate with the Residential Systems Coordinator (RSC) throughout the process, and to meet any designated deadlines.
BASICS:
· Groups must choose one student to act as the Student Rep who will handle all communications regarding the process.
· The Student Rep must copy all other students involved with possible housing changes on ALL email messages (students leaving, students proposed to fill empty spaces, students staying).
· Students cannot subsequently leave spaces in other suites/houses/doubles without identifying eligible students to then fill those spaces.
· All students designated to fill empty beds are subject to approval by the RSC. If they are returning to campus after a time away from campus the student should submit a Housing Questionnaire with the details on the space they hope to fill.
· The deadline for the 2010 Winter and Spring Terms by which the Group Rep of any suite or house must email Karin Hall-Kolts and provide the name(s) of students who agreed to fill empty beds is Monday, November 16th 2009.
· Any group who misses the deadline may be rehoused at the discretion of the RSC and the space reassigned to another group. No prior notification is required; the process is based on students meeting the designated deadlines and communicating with the RSC in a timely manner.
NOTE: Rooms that were blocked for Room Draw purposes are no longer considered a unit as of the end of that process. These guidelines only apply to senior suites and houses.