September 2009
PLEASE NOTE: SOME OF YOU MAY BE PLANNING TO CHANGE YOUR GRADUATION YEAR FROM 2010 TO 2011. IF THAT IS THE CASE, PLEASE DISREGARD THIS MESSAGE AND ANY OTHER COMMENCEMENT MAILINGS YOU MAY RECEIVE. If you have questions about the Feb Celebration, please contact the Alumni/Parent office at 802-443-5183.
Dear Seniors,
I am writing to inform you of the arrangements for Commencement housing at Middlebury College for May 2010.
Middlebury College will make a small number of rooms available to Commencement weekend guests. The total number of guests that can be accommodated in College housing is approximately 400. This is about 10% of those who have attended Commencement in recent years. Parents and other guests are encouraged to make arrangements with area lodging establishments as soon as possible. Sleeping in unreserved spaces will not be permitted. A listing of Web sites and other resources with information on lodging in Addison County, elsewhere in Vermont, and neighboring areas of New York State is provided below.
The College will offer a limited number of single and double rooms (all with twin beds) for parents and other Commencement guests at Bread Loaf and on campus in Stewart Hall. All rooms are simply furnished. Linens, towels, pillows, and blankets are provided. Bathroom facilities are shared. There are very few handicap accessible rooms at Bread Loaf, and none at Stewart Hall. Check-out is 3:00 p.m. on Sunday, May 23 at both locations. NO EXCEPTIONS TO THIS CHECK-OUT TIME WILL BE MADE. If you or your guests need housing beyond May 23, please refer to the list (or link) below that shows other lodging options.
RESERVATION DATES: Reservations and payments for Commencement housing at either Bread Loaf or Stewart Hall will be taken ON-LINE starting 12:00 noon on Monday, November 9; through 11:59 a.m. on Thursday, November 12. On those dates, the reservation form may be found at http://go.middlebury.edu/commencement?housing . This will be the ONLY opportunity to make reservations for Commencement weekend. Rooms will be assigned on a first-come, first-served basis and reservations will be taken in order of receipt.
BREAD LOAF : The Bread Loaf mountain campus, approximately 20 minutes from the Middlebury campus offers buildings that are rustic and range from dormitory style to small cottages. Bathroom facilities are shared. Some cottages are located on country roads less than a mile from Bread Loaf's Main Inn. The only “special requests” that will be considered are those for accessible rooms for physically handicapped individuals, and please note that the number of those rooms are extremely limited and we may not be able to accommodate all requests for accessible rooms. Requests for lodging in adjoining rooms, specific buildings, etc., cannot be honored.
In previous years, Bread Loaf accommodations were filled on the first day reservations were taken.
There is no public transportation to or from Bread Loaf, so guests must provide their own.
Once the deadline for Bread Loaf reservations has passed, we will compare the number of reservations to the number of rooms available. Requests will be filled on a first-come, first-served basis, and seniors will be notified by e-mail on or before November 27 whether or not we were able to accommodate their guests at Bread Loaf. Specific room assignments will be made in the spring.
STEWART HALL: Stewart Hall is located on campus and does not have handicap accessibility or handicap accessible rooms. Requests for lodging in adjoining rooms, etc., cannot be honored. Bathroom facilities are shared.
Once the deadline for Stewart Hall reservations has passed, we will compare the number of reservations to the number of rooms available. Requests will be filled on a first-come, first-served basis, and seniors will be notified by e-mail on or before November 27 whether or not we were able to accommodate their guests in Stewart Hall. Specific room assignments will be made in the spring.
PAYMENTS: Payments will be made on-line at the time of the reservation by using VISA, MASTERCARD, or a DEBIT CARD. The price for one or two nights of Commencement housing--Friday, May 21 and Saturday, May 22--at either Bread Loaf or Stewart is $100 per person, whether or not you stay one night or two. Breakfast is included. Check-out is 3:00 p.m. on Sunday, May 23 at both locations. NO EXCEPTIONS TO THIS CHECK-OUT TIME WILL BE MADE. If you or your guests need housing beyond May 23, please refer to this link (or list below) that shows other lodging options: http://www.middlebury.edu/campuslife/events/commencement/parents/
REFUNDS: A 50% refund will be granted if the request is received by Friday, April 30 by 5:00 p.m. Refunds will not be granted after April 30. Exceptions will be made only in the case of death, serious illness, flights cancelled by airlines, or if we run out of rooms. Requests for exceptions must be officially documented.
VACATING GRADUATE ROOMS: Graduates are required to be moved out of their dormitory rooms no later than
11:00 p.m. on Commencement day, May 23. These deadlines are enforced so that rooms can be prepared for Reunions and Language Schools. In advance of Commencement, students are encouraged to 1) pack and bring or send home items no longer needed, e.g. winter clothing, and 2) pack personal belongings during the week before Commencement and have all in readiness for moving on Commencement evening.
QUESTIONS:
commencement@middlebury.edu; (802) 443-5393; May Commencement or Commencement housing.
QUESTIONS ABOUT THE “FEB CELEBRATION” may be directed to the Alumni/Parent Office,
802-443-5183. Please note: Bread Loaf is not open in the winter.
QUESTIONS ABOUT THE “FEB CELEBRATION” may be directed to the Alumni/Parent Office,
802-443-5183. Please note: Bread Loaf is not open in the winter.The Commencement Web page, which will be continuously updated through May, can be found at http://www.middlebury.edu/commencement .
We look forward to welcoming you to Middlebury in May.
INFORMATION ON LODGING IN MIDDLEBURY AND SURROUNDING AREAS
Addison County Chamber of Commerce:
http://www.midvermont.com/lodging/lodging.shtml
The Addison County Chamber of Commerce maintains a list of area hotels, motels, B&B’s, private homes, and other lodging establishments throughout Addison County. You may have received their brochure over the summer with a mailing sent from the College’s Alumni and Parent Programs office. A link to the Chamber’s website is provided above. Please feel free to call them first to check on availability for any of the properties listed. Their toll free number is 1-800-733-8376. For other options outside of Addison County, please click on any of the links listed below.
OTHERS:
Vermont :
The Heart of Vermont Lodging Association:
http://www.vermontinns.com/
Brandon Area Chamber of Commerce:
http://www.brandon.org
Lake Champlain Regional Chamber of Commerce (Burlington area):
http://www.vermont.org
Rutland Region Chamber of Commerce:
http://www.rutlandvermont.com/
Killington Chamber of Commerce (Rutland area):
http://www.killingtonchamber.com/
Mad River Valley/Waitsfield (Sugarbush) area:
http://www.madrivervalley.com/
New York ( across Lake Champlain -- Crown Point , Ticonderoga, Port Henry, Westport):
www.ticonderogany.com
www.lakechamplainregion.com