Withdrawals & Readmission

Non-Medical Withdrawal

To withdraw from the Language Schools, a student must complete and sign an official Withdrawal Form at the School office. For more information, refer to the Withdrawals and Refunds policy.

Medical Withdrawal

i). Student Requests for Medical Withdrawal
Voluntary medical withdrawals are appropriate when a student's medical, psychological, or substance-related condition prevents the student from effectively and/or safely participating in the Language School's academic and/or residential life program(s). Students who wish to withdraw from their Language School program for medical reasons must notify the dean of Language Schools or designee (hereinafter referred to as “dean”). The dean shall determine their status at the point of withdrawal.

ii). Medical Withdrawal Initiated by Middlebury
Middlebury may require withdrawal of a student for medical reasons when:

(a) there is a reasonable basis to believe, based on a case-by-case, objective assessment of the student's behavior and other relevant information, that the student's medical, psychological, or substance-related condition prevents them from safely and/or effectively participating in the Language School's academic or residential life program(s), such that the student is not otherwise qualified to attend Middlebury; or

(b) there is a reasonable basis to believe, based on a case-by-case, objective assessment of the student's behavior and other relevant information, that as a result of the student's medical, psychological, or substance-related condition, the student has threatened, or poses a significant risk of threatening, the health or safety of others; or causes or threatens to cause property damage; or engages in behavior that is unduly disruptive of others in the Language Schools' community. (Behavior that is "unduly disruptive" includes but is not limited to conduct that interferes with, or poses a significant risk of interference with, the emotional or physical well-being of others and/or the academic, extracurricular, or social activities of others.)

Prior to the withdrawal, the student may be required to sign a release authorizing disclosure of the student's medical or other information by and between the student's physician(s), psychologist(s), or licensed counselor(s), or others who are asked to provide information regarding the student and the appropriate program official(s). A medical evaluation by a competent specialist may also be required. The outcome of the medical evaluation will be shared with a designated member of the Parton Center for Health and Wellness and the dean.

Student(s) will be given notice and an opportunity to speak with the dean prior to or within five business days of the withdrawal. The dean may also consult with others as appropriate (e.g., medical professionals, members of Middlebury's Threat Assessment and Management Team ("TAM team"), other Middlebury officials, law enforcement, and/or the student's family members).

The dean may also consider other information such as the recommendation, if any, made by the TAM Team; or whether there are reasonable accommodations that would effectively mitigate the risk of harm to others or property and would allow the student to safely and effectively participate in the School's academic and/or residential life program(s), as applicable.
The student will be notified of the withdrawal decision in writing. The decision may be appealed, following the procedures set forth in Section iii, below.

Students withdrawn under this section may also be subject to the normal disciplinary processes set forth in this Language Schools Handbook if their conduct has violated any Middlebury policy. If disciplinary action is appropriate, the matter must be resolved either before or immediately upon the student's return (if applicable).

iii.) Appeals
An appeal under Section 2 (ii) above, may be made in writing to the provost (or designee) within five business days of receipt of the decision. The appeal must include the grounds for the appeal and an outline of any supporting evidence. Appeals transmitted via e-mail will be considered to be "in writing." Absent extenuating circumstances, the student will be notified of the appeal decision within five business days of receipt of the appeal.

Readmission

Request for Readmission to the Language Schools

(i) Medical Withdrawal

Students who are withdrawn from a Middlebury Language School for medical reasons and who wish to be readmitted in a subsequent session must submit a written request for readmission to the dean of the Language Schools and a Medical Return Form. The Medical Return Form usually must contain the following:

(1) a recommendation for readmission and supporting documentation from the student's treating physician(s), psychiatrist(s) and/or licensed counselors (as applicable) that the student is able to participate fully and effectively in the School's intensive program of study (including but not limited to the academic and residential life of the School's program), with or without reasonable accommodation;

(2) information regarding the need, if any, for continuing treatment and follow-up care;

(3) evidence that the student has complied with the treatment recommendations that were made at the time of, and during, the medical leave;

(4) the student's agreement to engage in continuing treatment and follow-up care, if applicable; and

(5) authorization for disclosure by and between any person providing documentation in support of the request and a designated member of the Parton staff and the dean of the Language Schools. Students may also submit other information in support of their request. Middlebury may also require that the student submit to an independent medical evaluation performed by a health care provider selected by Middlebury (at Middlebury's expense) and/or that the student provide additional information necessary to determine whether the student should be readmitted at that time.

In addition to the information required above, students who are withdrawn for the reasons set forth in Section 2 (ii) above, usually must submit to the dean of the Language Schools the following information in their request for readmission:

(1) a description of the student's understanding of the problem that led to the involuntary withdrawal;

(2) sufficient evidence of the student's attempts to resolve the issue(s) that led to the involuntary withdrawal;

(3) information about what steps the student will take to prevent the problem(s) from recurring; and

(4) if applicable, sufficient evidence to demonstrate that the threat or conduct of concern has been eliminated and that the student is ready to return to Middlebury and adhere to all Middlebury policies.

Decisions on readmission requests are made on a case-by-case basis. Middlebury may require more, less, or different information than that described above as deemed appropriate and necessary in a particular case.

The dean will consider the student's request for readmission after receiving the supporting information described above or requested specifically in a given case, as well as any other information that the student wishes to submit. In considering the request, the dean, in consultation with Parton staff or other officials, will determine whether there is a sufficient basis to establish the following (as applicable):

(1) the medical condition that led to the student's withdrawal has been adequately addressed and/or managed such that the student is otherwise qualified to safely and/or effectively participate in the academic and/or residential life of the School's program (with or without reasonable accommodation); and/or

(2) the student no longer poses a threat to the health or safety of others or to property, or poses a threat of undue disruption to members of the School's community.

Request for Readmission to Middlebury Undergraduate Program

Middlebury College undergraduate students who wish to be readmitted to Middlebury after a medical withdrawal from a Language Schools program must submit their request for readmission to their Commons dean by August 15 for the fall semester (students seeking to return after the fall semester should contact their Commons Dean regarding the readmission deadline). Requests for readmission will be considered in accordance with the procedures set forth in the Student Status policy (see, e.g., Section 4).

Notice to the Student's Home Institution

Middlebury reserves the right to notify all institutions or programs in which the student is (or will be) enrolled of any medical or non-medical withdrawal of the student from a Middlebury Language Schools Program.