Policy on Moving Subsidies


Relocation subsidies will be at the expense of the hiring department. It will be at the discretion of the hiring department as to whether or not a moving subsidy will be offered. This should be negotiated with the candidate as part of the employment offer and documented in the appointment letter.


The hiring manager should inform the individual to save original receipts in order for the reimbursement to be processed. Completed voucher forms and original receipts should be forwarded to the Accounts Payable Department in the Controller’s Office for processing. Moving subsidies are granted in accordance with the following guidelines:

Candidate's relocation distance Subsidy

  • 76 to 500 miles $ 1,600
  • 501 to 1,000 miles $ 2,300
  • 1,001 to 2,000 miles $ 2,800
  • over 2,000 miles $ 3,500

Note: A relocation subsidy is not intended to cover all moving expenses. Some relocations will exceed the subsidy. The subsidy is intended only to offset the financial realities associated with relocation.

To review information about reimbursable moving expenditures please click here.

* Moving subsidies may also be used to cover travel expenses for house-hunting trips or for a trip by the candidate's spouse or partner to seek employment in the area, or to make arrangements for relocating to Middlebury. Any costs associated with house-hunting trips are considered a benefit and are taxable income per the IRS. This amount will be added to the employee’s taxable income for Federal, FICA and State withholding purposes and they will be taxed accordingly. Please refer to IRS Publication 521 for further information:

IRS Publication 521

Contact Information-

Human Resources
Marble Works
152 Maple St.
Suite 101
Suite 203 (Benefits)
Middlebury, VT 05753
Phone 802-443-5465
Fax: 802-443-2920
Benefits Fax: 802-443-2058