EPAF Errors & Solutions

Below is a screenshot of an EPAF that cannot be submitted due to Errors. The system will identify exactly what the issue is that needs to be addressed in the 'Errors and Warning Messages' section. All errors will need to be addressed in order for the EPAF to be submitted successfully. Ignore any warning messages.

EPAF Errors.png

*ERROR* ID is not defined as an employee. Establish Employee record.

The student you are trying to submit an EPAF for has not completed the required employment paperwork and is not eligible to work. The student will need to go to SEO to complete paperwork and get their blue card. Once the student has received their blue card you can go into your EPAF Originator Summary and submit the applicable EPAF. See EPAF FAQ's to the left for instructions on submitting an EPAF with a status of 'Waiting'.

*ERROR* New Effective Date cannot be after Employee's Termination Date.

The student you are trying to submit an EPAF for is not an active employee (their employment has been terminated for whatever reason). The student will need to go to SEO.

*ERROR* Begin date must equal the first Jobs Detail Effective Date.

The student has been in this position before so the Job Begin Date must be a date in the past (the date that the student first began in this position). This date may be listed in the Current Value column (to the left of the New Value column where you are entering information) or as the ‘Start Date’ on the second page in the EPAF process. (Not all supervisors can see the values in the Current Value column - this depends upon their access as an employee.)

*ERROR* Invalid Supervisor Position and Suffix.

The supervisor position number is incorrect for that supervisor ID. Double check that the information you are entering is correct. It is also possible to get this error message after saving but it may go away after submitting.

*ERROR* Invalid Supervisor ID.

The supervisor ID number is incorrect. Double check that you are entering the full 8 digit Middlebury ID number for the staff/faculty member who supervises the position.

*ERROR* This employee already has a primary job.

The student already has an active primary position. Change the Contract Type to Secondary, save the change and submit the EPAF.

*ERROR* First Jobs Detail Effective Date must equal the Job Begin Date.

The student has not been in this position before so the Job Begin Date and Jobs Effective Date must be the same.

*ERROR* First Name, SSN/SIN, Birth Date or Gender incomplete.

The student you are trying to submit an EPAF for has not completed the required employment paperwork and is not eligible to work. The student will need to go to SEO to complete paperwork and get their blue card. Once the student has received their blue card you can go into your EPAF Originator Summary and submit the applicable EPAF. See EPAF FAQ's to the left for instructions on submitting an EPAF with a status of 'Waiting'.

! User ID(s) must be entered for Routing Queue

The Default Routing Queue has not been set up so the EPAF cannot be submitted as the next steps have not been identified. When the EPAF is submitted and the Defuaklt Routing Queue has been set up, the EPAF will go SEO where it will be reviewed and approved. From there, the EPAF will go to HR where the EPAF will be applied; putting the information from the EPAF into the College's main database and granting the student access to time sheets.