Office Assistant

General Information

Position Number: 900094

Department or Office: Center for Campus Activities & Leadership

Level: Level A (General)

Hourly/Salaried: Hourly

Date Prepared: 08-01-2011

Location

Student Activities, McCullough, Middlebury, VT 05753

Student Employment Information

Work Study: No

Primary Purpose

To support Student Activities staff members by being the initial contact person for the front office, and assisting staff in the completion of projects.

Responsibilities

• Act as a Middlebury College and office representative to guests or students as they enter the Student Activities Office

• Assist with the operations of Winter Term Workshops

• Be familiar with information regarding Student Activities, student organizations, and campus events

• Gain familiarity with school history, geography, policy and be able to inform office patrons

• Answer telephones, relay correct information, and forward calls to the appropriate person

• Check voicemail and return calls in a timely manner

• Assist with key distribution

• Use of computer and appropriate programs to complete tasks

• Distribute incoming mail to the appropriate mailboxes

• Photocopying and scanning

• Filing, as necessary

• Keep the bulletin boards around McCullough updated and clean. Pull out staples, and make sure posters are arranged neatly and dates of events are current.

• Update bulletin board behind student office assistant desk as needed • Deliver materials to other offices as needed

• Process payments and paperwork for MOP

• Complete mailings

• Keep photocopier and printers full with paper

• Maintain a tidy work area

• Perform other responsibilities as required

Education & Training

Basic computer skills, proficiency in MS Word, Excel, Outlook.  Basic office skills – photocopying, reception, and filing.  Knowledge of Middlebury College resources helpful .  Knowledge of other computer programs, such as Drupal or Photoshop, helpful

Knowledge

Applicants should be available to work between the hours of 11am and 2pm to assist with front office coverage.