Admissions Office Assistant II

General Information

Position Number: 900863

Department or Office: Admissions

Level: Level B (Skilled)

Hourly/Salaried: Hourly

Reports To Position #: 000122

Date Prepared: 08-31-2012

Location

Admissions Office, Middlebury College, Middlebury, VT 05753

Student Employment Information

Work Study: Yes

Responsibilities

Primary responsibilities include processing postal mail and fax documents to be accurately transferred into Nolij and working with International applicants’ documentation and questions. Duties include scanning documents within the specified profiles for effective retrieval by multiple offices on campus; assigning correct document type by following Admissions guidelines and standards for document imaging; regular checking on scanning profiles with images and consistently verifying image clarity and properties to ensure standards are kept; data entry of documents of applications in regards to receive date on checklist in INB Banner; responding to International e-mails regarding standardized tests, IB questions and other assorted inquiries; assist when necessary the file transition of International correspondences to Nolij. Back-up for general phones and e-mail.

Experience

Previous work in Admissions office preferable.  Computer experience: Word and Excel (necessary), PC platform preferable, and experience with databases helpful.  

Knowledge

Banner INB, Nolij, document imaging and proper writing skills.

Other

The position requires attention to detail, the ability to focus on the task, accuracy, reliability, good phone skills, ability to take direction well and work with minimal supervision. Accuracy is especially important. Confidentiality with sensitive and personal information a must.