Office Assistant II

General Information

Position Number: 900532

Department or Office: Biology Department

Level: Level B (Skilled)

Responsibilities

Assists the Biology Department Coordinator. Involves a higher level of skill and experience than Office Assistant I. Duties include updating budget spreadsheets, purchase order reconciliation, revising various spreadsheet formats as needed, conducting regular inventory of department office supplies, placing phone orders for course and lab supplies, followup with vendors on problems with orders, contact with other departments on campus as needed, preparing and distributing packets for IACUC meetings, prepare and distribute posters for seminars and announcements, prepare email announcements of internship/fellowship opportunities, Filemaker Pro database input (student employment, science stats); assistance with recruiting files (seniors only).

Qualifications
The Biology Office Assistant II interacts with both Biology faculty, outside vendors (when placing orders by phone) and students. It requires attention to detail, the ability to focus on the task, accuracy, reliability, good phone skills, ability to take direction well and work with minimal supervision. Accuracy is especially important. Computer experience: Word and Excel (necessary), PC platform preferable, and experience with databases helpful.