HR Employment Assistant

General Information

Position Number: 900732

Department or Office: Human Resources

Level: Level B (Skilled)

Hourly/Salaried: Hourly

Date Prepared: 03-06-2011

Student Employment Information

Work Study: Yes

Primary Purpose

Provides assistance in the student, staff, and faculty hiring processes to maintain compliance and maximize effectiveness.

Responsibilities

• Prepare NEO List and send to Presenters
• Collate New Employee Orientation Folders
• Process written and verbal Employment Verifications
• Enter EEOC information
• Manage July 1 Faculty I-9 correspondence and documentation
• Filing
• Run background checks, as needed

Additional responsibilities as back-up to Human Resources staff
• Assist employees in completing various HR forms and check forms for completeness and accuracy
• Assist with Data Entry
• Sort Mail, make photocopies and shred documents
• Other duties as assigned

Experience

• Prior office experience desired
• Must be comfortable in a fast-paced, occasionally stressful, office setting
• Willing to take direction, able to work without direct supervision, and possess initiative
• Word processing and database management; web skills a plus

Knowledge

• Self-motivation and independent working skills are required

Other

During the summer months the Human Resources office works with a large number of language school and academic year faculty and staff members to help them complete their employment paperwork in a timely and efficient manner. Individuals wishing to apply for this position should exhibit strong interpersonal skills, and a calm and friendly demeanor. In addition, candidates for this position will be expected to demonstrate a high level of professionalism, the ability to recognize and maintain confidential information, as well as an ability to take initiative in getting work done.