Middlebury

 

Student Coordinator

General Information

Position Number: 900512

Department or Office: International Student & Scholar Services

Level: Level C (Specialist)

Responsibilities

The Student Coordinator is responsible for managing many aspects of Early Arrival for international students, ISSS resources, and student personnel.  In addition, the Student Coordinator will also assist with the Friends of International Students Host Program.  The Student Coordinator will work in late summer into the academic year.

  • Oversee a wide variety of details related to the planning/implementation of Early Arrival events for international students and communicate with new students from August-September.
  • Help train and supervise a team of student volunteers, who will assist in the Early Arrival and other opening of school activities.
  • Assist in planning and facilitating a spring training session for student volunteers.
  • Draft and prepare written materials and Web information for new students and families.
  • Serve as primary point of contact for Early Arrival students in August.
  • Assist with preparations for Early Arrival, including purchasing supplies and tracking expenses, serving as student liaison with ISO's International Student Advisory Board (which provides volunteers), and organizing information in spreadsheets and other formats.
  • Provide considerable support for the Friends of International Students (FIS) host program in the form of processing student and family applications and locating necessary resources for the matching process and the actual event. The Student Coordinator may also represent the program at recruiting meetings involving prospective families from the local community.
  • Assist with ongoing orientation events, program wrap-up, and host family matching event details into Fall Term. This will include summarizing feedback forms, providing written suggestions about how to do things better next year, and completing the paperwork necessary to close the program (information in binders, saved on computer, etc.) to provide a solid foundation for next year's program.
  • General office work (file preparations, photocopying)
    Other duties as assigned.

Position Details

  • Position to begin in early-August (exact start date to be determined) until the day before the first day of classes-plus additional hours into the Fall Term. (approximately 6-8 weeks)
  • In August, hours will usually be from 9AM-5PM, Monday thru Friday.
  • From the third week in August until the day before the first day of classes, the coordinator will work irregular hours due to workload and attendance at events.
  • Participate in training sessions for student volunteers during Spring Term (in advance of the program).
  • Participate in ongoing first-year programming during Fall Term.
  • Conduct any program wrap up-4-6 hours per week 6-8 weeks into the fall term.

Qualifications
We are looking for a self-motivated person who enjoys handling important details and working as part of a team to accomplish worthwhile and high-reaching goals.

Required Qualifications

  • Excellent leadership, organizational and communication skills.
  • Effectively being able to prioritize projects and tasks.
  • Interest in and/or background with intercultural issues and experiences.
  • Ability to maintain confidentiality and assist with situations that may require discretion.
  • Having a sense of humor while being able to maintain a professional demeanor.
  • Proficiency in Word, Outlook, Excel, and experience with other office software.
  • Ability to multi-task and work effectively under pressure.

 

Preferred Qualifications

  • Knowledge of the College and its various departments and resources. 
  • Event planning experience.
  • Public speaking experience.
  • U.S. driver's license or an interest in obtaining one.
  • Willingness to take steps to obtain Middlebury College licensure for a 7-passenger or 15-passenger van depending on length of driving experience.

Application process

  • Candidates will be selected for interviews based on the written application.
  • Interviews will take place the week of March 30.
  • Submit the following items to International Student & Scholar Services (ISSS), isss@middlebury.edu
    • Letter of interest/Cover Letter
    • Resume
    • List of 3 references with contact information (email/phone numbers), including at least one faculty/staff member who can comment on your approach to your work.
  • Timeline: Review of applications to begin immediately and continue until position is filled. Interviews are planned for the week of 3/30.