Middlebury

 

Preferred Spelling and Capitalization List

Many words have alternate spellings and capitalization rules. Deciding which to use can cause headaches (even arguments) and not deciding can create inconsistencies. Our preferences for frequently used words and expressions follow:

A

A (when referring to a grade, no quotation marks); grades of A or As

AB (Artium Baccalaureus) or BA (Bachelor of Arts)

Academy Award winner; Academy Award–winning producer

ACT (American College Test)

a.k.a. (for “also known as”)

Americans with Disabilities Act Office, ADA Office

adviser

African American (no hyphen)

All-American

alpine skiing

Alumni College

Alumni Fund

Alumni Leadership Conference (ALC)

alum(s) (informal for alumnus/a/i)

alumnus (masculine singular), alumna (feminine singular), alumnae (plural feminine), alumni (plural all, or a group of unknown gender)

AM (small caps, more formal usage); or, a.m.

Annual Giving; Annual Fund; Office of Annual Giving

Arabic School (Language Schools)

Asian American (no hyphen; avoid use of Oriental)

Axinn Center at Starr Library; Donald E. Axinn ’51, Litt. D. ’89 Center for Literary and Cultural Studies at Starr Library

 

B

B (when referring to a grade, no quotation marks); grades of B or Bs

BA, Bachelor of Arts, Bachelor of Arts degree, bachelor’s degree

Baccalaureate

BCE (before common era)

Bible

biblical

black (lowercase in reference to race)

Board of Trustees, the board, the trustees

Brandeis University-Middlebury School of Hebrew

Brandeis University-Middlebury Program in Israel

Bread Loaf School of English

Bread Loaf Writers’ Conference

 

C

C (when referring to a grade, no quotation marks); grades of C or Cs

café, also cafe

campus-wide

Career Services Office, CSO, Career Services

Carroll and Jane Rikert Ski Touring Center

catalog

Center for International Affairs

CD, CDs

C (centigrade); 78 degrees C (no period used within a sentence); 78°C (no spaces)

CEO, CEOs

chair, chairperson

Château, the Château, le Château

Chinese School (Language Schools)

Chip Kenyon ’85 Arena; Kenyon Arena

class, Class of 2013 (cap for specific classes),

co words (close most co words, such as coexistence, cocurricular)

coauthor,  cocurricular, cohead

co-chair

College (when referring to Middlebury)

College Advancement

Alumni and Parent Programs

Annual Giving; Alumni Fund, Annual Fund, Parents’ Fund

Corporate and Foundation Relations

Gift Planning

Graduate Giving

Leadership Gifts

Parent Giving

Principal Gifts

College-wide

Commencement

Commons; Ross Commons; the Commons

Commons dean

Commons system

Convocation

cooperative

course work

cum laude (roman type, no italics)

curriculum vitae, CV; curricula vitae, CVs (plural); informal usage: vita, vitae (pl.)

C.V. Starr-Middlebury Schools Abroad

  • C.V. Starr School in Latin America
  • C.V. Starr-Middlebury School in China
  • C.V. Starr School in the Middle East
  • C.V. Starr School in France
  • C.V. Starr School in Germany
  • C.V. Starr School in Italy
  • C.V. Starr School in Japan
  • C.V. Starr School in Russia
  • C.V. Starr School in Spain

 

D

D (when referring to a grade, no quotation marks); grades of D or Ds

data (used as a plural noun, i.e. “earnings,” or a singular “mass noun,” i.e. “information”)

database

Davis Family Library

Dean’s List

dean of the College

dean of curriculum

dean of the faculty; dean of the College; the dean’s office

dean of planning and assessment

Degrees granted by Middlebury College:

  • BA—Bachelor of Arts (also, AB—artium baccalaureus)
  • MA—Master of Arts
  • MBA—Master of Business Administration (MIIS)
  • MLitt—Master of Letters
  • MPA—Master of Public Administration (MIIS)
  • MS—Master of Science
  • DML—Doctor of Modern Languages

Honorary Degrees:

  • LHD—Doctor of Humane Letters (Hon LHD)
  • DArt—Doctor of Art (Hon DArt)
  • DLitt—Doctor of Letters (Hon DLitt)

Department of Physics; physics department; Department of French; French department

Donald E. Axinn ’51, Litt. D. ’89 Center for Literary and Cultural Studies at Starr Library; Axinn Center at Starr Library (Note: the use of “Litt. D.” here is an exception to our style because that is how the building was named.)

dot-com

 

E

East, east (cap when referring to geographic location; lowercase for compass direction)

Eastern Europe

electronic mail

etc. (usually followed by a comma)

e.g. (use when you mean “for example”; roman type, usually followed by a comma)

e-mail; e-book; e-commerce; e-shopping (Note: Most E-words are still hyphenated in Merriam-Webster. Most words that combine an initial letter with a word begin with a capital letter and use a hyphen (T-shirt, U-turn, S-curve, X-ray).

emerita (feminine singular); emeritus (masc. singular); emeritae (fem. pl.); emeriti (masc. plural or masc/fem plural)

environmental studies, environmental studies program, Program in Environmental Studies

euro

extracurricular

 

F

F (when referring to a grade, no quotation marks); grades of F or Fs

F (Fahrenheit) 45 degrees F (no period used within a sentence); 45ºF (no spaces)

faculty head, faculty cohead

faculty is, faculty are, faculty members (all okay, depends on context)

Middlebury’s faculty is recognized nationally for excellence in teaching.
Chemistry faculty are meeting with their students over the weekend.
Twenty faculty members are working to solve the problem.

Fall Family Weekend

fall; fall semester; fall semester courses

fax

Feb

fellow; Watson Fellow

filmmaker

first-class mail

first-year seminar; capitalize when title of course

first-years; first-year students

Franklin Environmental Center at Hillcrest; Janet Halstead Franklin ’72 and Churchill G. Franklin ’71 Environmental Center at Hillcrest

freshman (use first-year instead)

French School (Language Schools)

Fulbright Scholar; scholar

full time (noun); full-time (adjective, adverb)

That new position is full time.
I have a full-time job at the new restaurant.

fund-raiser (noun)

fund-raising (adj.); fund-raising (noun)

 

G

Gordon C. Perine ’49 Golf Tournament

Grades: A B C D F; Pass/Fail; Credit/No Credit; Honors; Incomplete (cap, no quotation marks)

German School (Language Schools)

GP’99 (grandparent of student from Class of 1999; no space between P and apostrophe)

Great Hall; Tormondsen Great Hall

 

H

high school (no hyphen as adj. or noun)

historic (a historic, not an historic)

home page

homecoming; Homecoming 2009 (cap when referring to specific homecoming)

Homecoming Weekend

 

I

i.e. (use when you mean “that is”; roman type, usually followed by a comma)

Incomplete (the grade)

in-language events; events are in language

international students

international studies

Inc. (It is no longer necessary to separate with a comma: World Recycling Inc.)

Institute (When referring to Monterey Institute of International Studies)

Internet

introductory words or phrases:

First (not firstly)

Second (not secondly)

Most evident (not most evidently)

More important (not more importantly)

its (possessive); it’s (contraction for it is)

The tree is big; its leaves are golden this fall.
It’s imperative that you listen.

Italian School (Language Schools)

 

J–L

Japanese School (Language Schools)

Jr. (It is no longer necessary to separate with a comma: Michael Johnston Jr.)

Kathryn Wasserman Davis School of Russian

Language Schools (capped and plural in reference to the set of schools)

Language School (capped and singular in reference to one person’s experience or one school)

  • Specific School Names:
  • Arabic School
  • Brandeis University-Middlebury School of Hebrew
  • Chinese School
  • French School
  • German School
  • Italian School
  • Kathryn Wasserman Davis School of Russian
  • Japanese School
  • Portuguese School
  • Spanish School

library; Davis Family Library

lifelong

literary studies; Program in Literary Studies

 

M

magna cum laude (roman type, no italics)

Mahaney Center for the Arts; Kevin P. Mahaney ’84 Center for the Arts

majors are lowercased unless they include a word normally capped:

sociology, physics, English and American literatures, French, classics

master’s degree; Master of Arts degree; master’s degrees

McCardell Bicentennial Hall; John M. McCardell Jr. Bicentennial Hall

middle age (noun); middle-aged (adj.); the Middle Ages

Midd (short for Middlebury)

Midd Kid

Middlebury (it is permissible to hyphenate at line break)

Middlebury College Alumni Association; MCAA (no periods)

Middlebury Interactive Languages (MIL)

Middlebury Initiative; Initiative

Middlebury Online

Middlebury Magazine (When used as a title, italicize in running text)

Middlebury-Monterey Language Academy (MMLA)

MiddLab

MiddNet

MiddPoints

Midwest

midcareer; midwinter; midterm; mid-August; mid-1990s

mini-reunion

Monterey Institute of International Studies, a graduate school of Middlebury College (MIIS); the Institute

Monterey-Middlebury Language Academy (MMLA)

multicultural; multifaceted; multimedia (most multi words are not hyphenated)

Museum of Art; the museum

 

N

nationwide

Native American (no hyphen, as adjective or noun)

need-blind admission

Nobel laureate; Nobel Prize winner

nonacademic; noncertified; nondegree; nonfiction; nonmajor; nonprofit; nonscience; non-Christian; non-Anglo (Most non words are not hyphenated unless they include a proper noun.)

Nordic skiing

North; north (cap when referring to geographic location; lowercase for compass direction)

 

O

off-campus (adj. before a noun); off campus (not a modifier); off-campus study; study off campus

off-line

OK; okay

on-campus (adj. before noun); on campus (not a modifier)

online (noun & adj.)

 

P

P’00 (parent of student in Class 2000; no space between P and apostrophe)

Parents’ Association

Parents’ Committee

Parents’ Fund

percent (spell out in text; use % symbol in tables and scientific copy)

PhD; PhDs (plural); doctoral degree; doctorate (not doctorate degree)

phonathon

playwright

policy maker

postdoctoral; postwar

PM (small caps, more formal usage); or p.m.

preadmission; premed; prelaw; preschool (no hyphen with most pre words)

President Ronald D. Liebowitz; Ron Liebowitz, the president of Middlebury College

professor; Professor Susan Smith; Susan Smith, professor of chemistry; chemistry professor Susan Smith; Professor of Chemistry Susan Smith; John Felder, professor emeritus; James P. Kindlemeier, Briggs Professor of Greek Studies

Program in Environmental Studies

Pulitzer Prize winner; Pulitzer Prize–winning author

 

R

Ralph Myhre Golf Course

real-life situation (adj.); Nothing like that is found in real life (noun)

real-world experience; experience in the real world

residence hall (preferred instead of dorm)

residence hall adviser

reunion; 25th reunion; Reunion Weekend; Reunion 2011; Reunion Parade

 

S

SAT (Scholastic Aptitude Test)

Schools Abroad

  • C.V. Starr School in Latin America
  • C.V. Starr-Middlebury School in China
  • C.V. Starr School in the Middle East
  • C.V. Starr School in France
  • C.V. Starr School in Germany
  • C.V. Starr School in Italy
  • C.V. Starr School in Japan
  • C.V. Starr School in Russia
  • C.V. Starr School in Spain

scholar-athlete

semiretired

staff is, staff are, staff members (all okay, depends on context)

Our staff is among the most experienced in the nation.
Middlebury staff are busy cleaning up after the largest reunion ever.
Several of our staff members are planning to submit their ideas individually.

Snow Bowl

socioeconomic

South; south (cap when referring to a geographic location; lowercase for compass direction)

Spanish School (Language Schools)

spring; spring break; spring semester; spring semester course

statewide

summa cum laude (roman type, lowercase)

summer school ; summer Language Schools

 

T

T-shirt; tee

The Orchard; the Orchard (in running text)

theater (for all uses except for proper names using alternate spelling)

theatre (This is the second spelling in Webster’s and a Middlebury department/ major.); Department of Theatre; Hepburn Zoo Theatre; Wright Memorial Theatre.

toll-free number

Tormondsen Great Hall; Great Hall

trustee; trustees; John Doe, trustee

 

U–V

up-to-date (hyphenate in all positions)

United States; USA; U.S. (periods)

user-friendly

vice president (no hyphen)

videotape; video recorder

voice mail

 

W

Washington, DC (in mailing addresses); Washington, D.C. (in running text)

Web, the (proper noun, for World Wide Web)

web address

web page

weblog; blog

webcam

webcast

webmaster

website

West; west (cap when referring to geographic location;  lowercase for compass
direction)

white (lowercase when referring to race)

Winter Carnival

winter term

winter term courses

work-study; work-study program

World Wide Web; the Web (proper noun)

worldview

writing program

 

X–Z

Xerox (noun); xerox (verb, or use copy or photocopy instead)

year-round

yearlong

zipcar