Middlebury

 

Post-Award Procedures

Your grant has been funded! Now what?

Role of the Principal Investigator/Project Director

As Principal Investigator or Project Director (PI/PD), you are responsible for all aspects of conducting the project. The PI/PD is responsible for:

Role of the Grants Accounting Office

The Grants Accounting Office is responsible for the overall financial administration of all grants to the College. The office follows standard accounting practices and adheres strictly to all College policies and federal regulations. Specific responsibilities include:

  • Setting up all grants in the accounting system and assigning Banner FOAPs and Fund/Index numbers.
  • Preparing all financial grant reports.
  • Requesting reimbursement from sponsors for grant-funded expenses.
  • Authorizing changes to approved budgets or other grant terms (as allowed by sponsor policy).
  • Certifying compliance with all grant-related federal regulations.
  • Officially closing out grants at termination.

Role of the Sponsored Research Office

  • Negotiates terms and conditions of the final award.
  • Notifies the Grants Accounting Office about the award.
  • Advises the PI about the terms and conditions of the grant.
  • Submits “Request FOAP” form to the Grants Accounting Office along with the required documentation.
  • Notifies compliance committees that must oversee the research.
  • Manages data and coordinates publicity for faculty grants.
  • Negotiates terms and conditions of any subaward agreements that must be issued by Middlebury.
  • Advises faculty about budget administration.
  • Monitors non-financial reporting requirements and ensure that PI files all required technical and narrative reports.
  • Coordinates non-financial post award management issues such as requests for no cost extensions,  budget changes, and supplemental funding; notifies sponsors of unusual situations, such as absence of the PI.
  • Manages electronic research administration systems.

Role of the Office of Corporate and Foundation Relations

  • Negotiates terms and conditions of the final award.
  • Notifies the Grants Accounting Office about the award.
  • Advises project personnel about the terms and conditions of the grant.
  • Submits “Request FOAP” form to the Grants Accounting Office along with the required documentation.
  • Manages data and coordinates publicity for institutional grants.
  • Monitors non-financial reporting requirements and ensure that all required technical and narrative reports are filed.
  • Coordinates non-financial post award management issues such as requests for no cost extensions,  budget changes, and supplemental funding; notifies sponsors of unusual situations, such as absence of the PI.