Pre-Arrival Checklist

There are many things you must do before you arrive on campus. Each month there are tasks to complete. 

If you are a February admit, click here to see your checklist.   

Students arriving in September, here are the first three things you should do.

1.  Set up your Middlebury College E-Mail Account

  • go.middlebury.edu/activate to set up your password.  You'll need your college ID number and your BannerWeb PIN (your birthday  in MMDDYY form, unless you've changed it) to do this.
  • go.middlebury.edu/webmail to login to your email account
  • Begin checking your Middlebury email regularly. It's how we'll will communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury's online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms.  To log on you will need your 8-digit user ID, and your PIN which your birthday (MMDDYY) until you change it.
  • Review the required and optional tasks and forms in BannerWeb.

3.  Set up your Middlebury College Health Portal

  • Visit the Middlebury College Health Portal  to set up your new account.  You need your college email address and  ID number to run this program.  Problems?  Visit the Parton Center for Health and Wellness site for detailed instructions and troubleshooting.  Call 802-443-5112 if further assistance is needed.
  • Schedule a physical exam appointment with your primary MD/ DO/ NP/ PA  (required forms will be available through this portal in early June and are due July 1 – see below)
MAY

please log into BannerWeb to access these pre-arrival tasks

  • May 19: Submit ISSS Forms: Submit I-2 Arrival Registration Form (International, Exchange and U.S. Abroad Students only) and Form I-20/Form DS-2019 Application and Supporting Documents (International and Exchange Students only.
  • May 22: Middlebury College Student Health Portal Account: Set up your Middlebury College Health Portal. You need your college email address and ID number to run this program.http://midb.studenthealthportal.com/PyramedPortal
JUNE

please log into BannerWeb to access these pre-arrival tasks

  • June 1: ADA Questionnaire:  Please complete this questionnaire to determine whether or not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form ("ARF") at https://forms.middlebury.edu/student-life/doc/ada/adaarfs/undergradarf. Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.  
  • June 15: First-Year Seminar Registration: This is only for first year students; transfer and exchange students do not enroll in First-Year Seminars and will complete course registration when they arrive on campus. First Year Seminar registration will begin at noon on June 8th and will stay open until 5:00 pm on June 15th. For complete First-Year Seminars information, refer to the email with First Year Registration Booklet to be sent to your Middlebury address by June 5th, from the First Year Seminar Director. http://go.middlebury.edu/bw
  • June 15: Trip Registration Form: Orientation trips are a long standing tradition at Middlebury and offer the opportunity to begin your college experience with a small group of classmates and student leaders! In September, after spending 4 days on campus, all students will depart on a MiddView Trip. All of the trips are 3-days, 2 nights, with exception of the trips for transfer and exchange students. In Februrary, students have the option of participating in an overnight trip during the first month of the spring semester.
  • June 17: STARREZ Sign-On and Housing Questionnaire: First years arriving in September, your submission deadline is 6/17/17. Transfer and exchange students arriving in September, please note your deadline is 8/1/17. First-year and exchange students arriving in February complete by 12/15/18. Transfer students arriving in February, please complete your form no later than 1/5/18.
JULY

please log into BannerWeb to access these pre-arrival tasks

  • July 1: Submit Required Student Health Forms: Sign on to the Student Health Portal for instructions on uploading all required general health forms. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam must be completed within 6 months of the start of your athletic season. Problems?  Visit Parton Center for Health and Wellness for step-by-step guidance.
  • July 1: Update Personal Information: Enter new or existing data on bannerweb.
  • July 1: Financially Responsible Contact Information: Enter new or existing contact information for any and all parties that are responsible for you on a financial level
  • July 7: Update Emergency Contact Information on BannerWeb: Enter new or update existing information; after July 7th any address and contact information changes for you or your family members must be directed to your Commons Office.
  • July 15: Accommodations Request Form: Please complete this questionnaire to determine whether or not you may need accommodations at Middlebury.

 

AUGUST

please log into BannerWeb to access these pre-arrival tasks

  • August 1: Health Related Travel Information: Review Parton Health Center’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.
  • August 1: Online Placement Exams Open:  Whenever possible, placement exams should be taken in August in advance of your arrival on campus.  Online exams will be available starting on 8/1. Instructions and more information can be found here. February admits, your placement exams will be available starting in January.
  • August 10: Parent Contact/Family Information: Enter new or update existing information; after Aug 10 any address and contact information changes for you or your family members must be directed to your Commons Office.
  • August 14:
    • ID Photo Submission: ID/key cards require a photo. For more information, see the submission guidelines.
    • Bicycle Registration: For those who choose to bring a bike to campus, please register your bike.
    • Vehicle Registration: For those who choose to bring a vehicle to campus, please register via BannerWeb.
    • Parking Permit: For those who choose to bring a vehicle to campus, please purchase a parking permit via the Public Safety Storefront.
    • Missing Person Contact: Off campus contact to reach if student is reported missing.
    • Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation.
  • August 15:
    • Tuition Payment: Fall billing notifications are forwarded electronically in early July and due 8/15. Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Business Solutions for ebilling, payment plans and online payments. Fall and Spring Payment Plans are available through this system. Fall plans are available 7/5 for incoming new students. Spring Plans are available 9/1. Payment plans are semester specific.  Please enroll separately for each semester.
    • Authorized Payer: Students must enroll themselves AND their 'authorized payer' in the Nelnet Enterprise ebill system. Students need to set up their user account first and then assign an Authorized party (parents, grandparents, etc).
    • Insurance Waiver and Enrollment Form: For the 2017-2018 academic year, all students are required to make a decision on whether to enroll or waive the Student Health Insurance Plan. Please complete the required Decision Form, affirming that you wish to enroll or that you have health insurance valid in the State of Vermont. 
SEPTEMBER

please log into BannerWeb to access these pre-arrival tasks

  • September 1: Display/Update Preferred First Name and Pronoun: Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun they choose to identify with and would prefer others use when talking to or about them. Febs, you can change this through February, 2018.
  • September 4: Health and Wellness Courses: Prior to arrival on campus, all incoming students are REQUIRED to complete two health and wellness courses that address alcohol, drugs, relationships, sexual violence, bystander intervention, and harassment.  If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus. 
  • September 5: Online Placement Exams Open: Incoming students planning to enroll in courses in certain departments must take placement exams. Read the Placement Exam Chart (INSERT LINK) for information about exam formats, instructions, locations, and availability. Complete any online placement exams in August, before you arrive on campus, using a computer with web access. (If you do not have an Internet connection, you can take your online placement exams on campus Sept. 5.) Febs, your placement exams will be available starting in January.
  • September 8: Annual Security and Safety Fire Report