Pre-Arrival Checklist

There are many things you must do before you arrive on campus.   Each month there are things to do.  If you are a February admit, click here to see your checklist.    Students arriving in September, here are the first three things you should do.

1. Start your Pre-Arrival Checklist on Banner

  • Step one: Log onto Middlebury's online database BannerWeb for the comprehensive Pre-Arrival Checklist and updated links to all required forms.  To log on you will need your8-digit user ID,and yourPIN which is set to your birthday (MMDDYY) until you change it
  • Step two: Review the required and optional tasks.

2Set up your Middlebury College E-Mail Account

  • Step one: go.middlebury.edu/activate to set up your password.  You need your college ID number and your BannerWeb PIN to run this program.
  • Step two: go.middlebury.edu/webmail to login to your email account
  • Step three: Begin checking your Middlebury email regularly, as it is the main way any college office will communicate with you.

3.  Set up your Middlebury College Health Portal

  • Step one: Visit the Middlebury College Health Portal  to set up your new account.  You need your college email address and  ID number to run this program.  Problems?  Visit the Parton Center for Health and Wellness site for detailed instructions and troubleshooting.  Call 802-443-5112 if further assistance is needed.
  • Step two: Schedule a physical exam appointment with your primary MD/ DO/ NP/ PA  (required forms will be available through this portal and are due July 1 – see below)


Below is  the list of pre-arrival tasks you must complete,  organized by month and deadline.  To link to the tasks, you must log onto BannerWeb.  Most of the tasks you can begin as soon as you receive our official email telling you to do so (in the second week of May), even if they are not due until later.

MAY

please log into BannerWeb to access these pre-arrival tasks

  • May 19
    • Early Arrival Registration Form (International, Exchange and U.S. Abroad Students only)
    • Form I-20/Form DS-2019 Application and Supporting Documents (International and Exchange Students only)
JUNE

please log into BannerWeb to access these pre-arrival tasks

  • June 1: Review Required Student Health Forms: Sign on to the Student Health Portal for instructions on completing required general health forms.
  • June 9: First-Year Seminar Registration: This is only for first year students; transfer and exchange students do not enroll in First-Year Seminars and will complete course registration when they arrive on campus.  Registration for First-Year Seminars starts at NOON on June 9 and stays open until June 16 at 5pm for September admits. February admits will register for First-Year Seminars starting January 3, 2017.
  • June 12: MiddView Trips Registration:  All September admits, including transfer and exchange students, will go on a MiddView trip. There are optional orientation trips for February admits and the trip registration will go live in late November for students who want to participate.
  • June 17: Housing Contract: First years arriving in September, your submission deadline is 6/17/16. Transfer and exchange students arriving in September, please note your deadline is 8/1/16.  All first-year, transfer and exchange students arriving in February should complete by 1/15/17.
  • June 17: Housing Questionnaire: First years arriving in September, your submission deadline is 6/17/16. Transfer and exchange students arriving in September, please note your deadline is 8/1/16.  First-year and exchange students arriving in February complete by 12/15/16.  Transfer students arriving in February, please complete your form no later than 1/5/17.
  • (URGENT!) June 26: ADA Questionnaire: ALL first years, transfer, and exchange students arriving in the September, please fill out this brief form that can be found at this link: ADA Questionnaire. Please complete this form no later than June 26. 
JULY

please log into BannerWeb to access these pre-arrival tasks

  • July 1: Submit Required Student Health Forms: Sign on to the Student Health Portal for instructions on uploading all required general health forms. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam must be completed within 6 months of the start of your athletic season. Problems?  Visit Parton Center for Health and Wellness for step-by-step guidance
  • July 15: Accommodations Request Form: Please complete this questionnaire to determine whether or not you may need accommodations at Middlebury.
AUGUST

please log into BannerWeb to access these pre-arrival tasks

  • August 1: Health Related Travel Information: Review Parton Health Center’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.
  • August 1: Online Placement Exams Open:  Whenever possible, placement exams should be taken in August in advance of your arrival on campus.  Online exams will be available starting on 8/1. Instructions and more information can be found here. February admits, your placement exams will be available starting in January.
  • August 10: Parent Contact/Family Information: Enter new or update existing information; after Aug 10 any address and contact information changes for you or your family members must be directed to your Commons Office.
  • August 15:
    • Tuition Payment: Fall 2016 billing notifications will be forwarded electronically in early July. Fall semester is due August 15 and the spring semester is due December 15. Middlebury will be transitioning to a new e-billing system. The system will be live in early July. More information will be sent out to students and families in early June. This e-billing system will also incorporate a monthly payment plan.

    • ID Photo Submission: ID/key cards require a photo. For more information, see the submission guidelines.
    • Bicycle Registration: For those who choose to bring a bike to campus, please register your bike.
    • Vehicle Registration: For those who choose to bring a vehicle to campus, please register via BannerWeb.
    • Parking Permit: For those who choose to bring a vehicle to campus, please purchase a parking permit via the Public Safety Storefront
    • Missing Person Contact: Off campus contact to reach if student is reported missing.
SEPTEMBER

please log into BannerWeb to access these pre-arrival tasks

  • September 1: Display/Update Preferred First Name and Pronoun: Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun they choose to identify with and would prefer others use when talking to or about them. Febs, you can change this through February, 2017.
  • September 5: Health and Wellness Courses: Prior to arrival on campus, all incoming students are REQUIRED to complete two health and wellness courses that address alcohol, drugs, relationships, sexual violence, bystander intervention, and harassment.  If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.  Febs, your courses will be accessible starting January 9, 2016.
  • September 6: Online Placement Exams Open: Whenever possible, placement exams should be taken in August in advance of your arrival on campus.  Online exams will be available starting on 8/1.  Febs, your placement exams will be available starting in January.
  • September 9: Personal Evacuation Plan
  • September 18: Insurance Waiver and Enrollment Form:  All students must have health insurance; you must take action and choose to either enroll or opt out of the Student Health Insurance Plan. Students arriving in February will be able to waive or enroll starting November 1.