Pre-Arrival Checklist

There are many things you must do before you arrive on campus.   Each month there are things to do.  Students arriving in February 2019 may complete some prearrival tasks in the spring and summer of 2018, but many of these tasks will need to be done in the fall of 2018. Monitor your Middlebury email address for reminders and updates.

Here are the first two things you should do now.  

1.  Set up your Middlebury College E-Mail Account

  • go.middlebury.edu/activate to set up your password.  You'll need your college ID number and your BannerWeb PIN (your birthday  in MMDDYY form, unless you've changed it) to do this.
  • go.middlebury.edu/webmail to login to your email account
  • Begin checking your Middlebury email regularly. It's how we'll will communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury's online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms.  To log on you will need your 8-digit user ID, and your PIN which your birthday (MMDDYY) until you change it.
  • Review the required and optional tasks and forms in BannerWeb.

 




July
  • July 1: Parent Contact/Family Information: Enter new or update existing information; after February any address and contact information changes for you or your family members must be directed to your Commons Office.
  • July 1: Personal Information: Enter new or update existing information into BannerWeb
SEPTEMBER

please log into BannerWeb to access these pre-arrival tasks

  • September 5: Set up Middlebury College Student Health Portal Account: Set up your Middlebury College Health Portal. You need your college email address and ID number to run this program.http://midb.studenthealthportal.com/PyramedPortal. Review Required Student Health Forms: Sign on to the Student Health Portal for instructions on completing required general health forms
OCTOBER

please log into BannerWeb to access these pre-arrival tasks

  • October 10: Submit Required Immunization and Student Health Forms: Immunization records and other required health forms due to be uploaded via Student Health Portal. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season. 
NOVEMBER

please log into BannerWeb to access these pre-arrival tasks

  • November 1:
    • Accommodations Request Form: Students may complete a questionnaire not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form ("ARF") . Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.  
  • Form I-20/Form DS-2019 Application and Supporting Documents (International and Exchange Students only): Students should contact International Student and Scholar Services (ISSS) with questions at isss@middlebury.edu 
DECEMBER

please log into BannerWeb to access these pre-arrival tasks

  • December 1: Early Arrival Registration Form (International, Exchange and U.S. Abroad Students only): Students should contact International Student and Scholar Services (ISSS) with questions at isss@middlebury.edu
  • December 15:
    • Tuition Payment: Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Business Solutions for ebilling, payment plans and online payments. Fall and Spring Payment Plans are available through this system. Spring Plans are available 9/1. Payment plans are semester specific.  Please enroll separately for each semester.
    • Authorized Payer: Fall billing notifications are forwarded electronically in early July and due 8/15.  Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Campus Commerce for ebilling, payment plans and online payments.  Fall and Spring Payment Plans are available through this system. Fall plans are available 7/5 for incoming new students.  Spring Plans are available 9/1. Payment plans are semester specific.  Please enroll separately for each semester. 
    • Financial Responsible Contact Information: Enter new or existing contact information for any and all parties that are responsible for you on a financial level.
    • Housing Contract & Questionnaire: First-year and exchange students arriving in February complete by December 15.  Transfer students arriving in February, please complete your form no later than January 1.
JANUARY

please log into BannerWeb to access these pre-arrival tasks

  • January: Online Placement Exams Open:  Whenever possible, placement exams should be taken in January in advance of your arrival on campus.  Online exams will be available in January. 
  • January 1: Health Related Travel Information: Review Parton Health Center’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.
  • January 10: First-Year Seminar Registration:This is only for first year students; transfer and exchange students do not enroll in First-Year Seminars and will complete course registration when they arrive on campus. First Year Seminar registration will begin at noon on January 3rd and will stay open until 5:00 pm on January 10th.  For complete First-Year Seminar information, refer to the email with First Year Registration Booklet to be sent from the First Year Seminar Director to your Middlebury address a few days before the January 3-10 First Year Seminar Registration.
  • January 12: ID Photo Submission: Upload a passport quality photo for your student ID card. 
  • January 14: 
    • Update Emergency Contact Information on BannerWeb: Enter new or update existing information; after January any address and contact information changes for you or your family members must be directed to your Commons Office.
    • Missing Person Contact: Off campus contact to reach if student is reported missing.
    • Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation
  • January 15: 
    • Parent Contact/Family Information: Enter new or update existing information; after the start of term, direct any address and contact information changes for you or your family members must be directed to your Commons Office.
    • February Orientation Trip registration: In February, students have the option of participating in an overnight trip during the first month of the spring semester.  Information to register will be emailed out in December.
  • January 16:
    • Vehicle Registration and Parking Pass: For those who choose to bring a vehicle to campus, please purchase a parking permit via the Public Safety Storefront.
FEBRUARY

please log into BannerWeb to access these pre-arrival tasks

  • February 1
    • Display/Update Preferred First Name and Pronoun: Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun they choose to identify with and would prefer others use when talking to or about them.
    • Insurance Waiver and Enrollment Form: For the 2018-2019 academic year, all students are required to make a decision on whether to enroll or waive the Student Health Insurance Plan. Please complete the required Decision Form, affirming that you wish to enroll or that you have health insurance valid in the State of Vermont. 
    • Emergency Preparedness Training: All First Year students are required to view “Emergency Preparedness at Middlebury”. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.
  • February 6:
    • Health and Wellness Courses: Prior to arrival on campus, all incoming students are REQUIRED to complete two health and wellness courses that address alcohol, drugs, relationships, sexual violence, bystander intervention, and harassment.  If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.
    • Voter Registration:  Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753). 
  • February 8:
    • Placement exams: Incoming students planning to enroll in courses in certain departments must take placement exams. Read the Placement Exam Chart  for information about exam formats, instructions, locations, and availability. Complete any online placement exams in January, before you arrive on campus, using a computer with web access. (If you do not have an Internet connection, you can take your online placement exams on campus February 7.) 
    • Bicycle Registration
  • February 9: Annual Security and Safety Fire Report: Middlebury is required by law to provide access to our annual campus security report, located at go.middlebury.edu/securityreport. Please confirm your receipt of this information.